Sales Coordinator

PRA Business Events; Honolulu (HI); Hybrid; USD 40,000 - 57,000; Full time

Job summary

PRA Business Events in Hawaii is seeking a Sales Coordinator for a 6-week hourly role, with potential future projects. The position supports the Sales team, coordinates site inspections, hotel partner events, and client communications. In-person site visits are required, with remote work possible for other tasks.

Ideal for candidates based in Hawaii with strong organization and hospitality experience. The role offers 40-hour weeks, Monday–Friday, at $35/hour, with overtime eligibility.

Qualifications

• Minimum 1-3 years administrative and/or sales experience.
• Strong administrative and organizational skills with aptitude for attention to detail.
• Experience in hospitality industry in sales or conference services arena and/or degree in Hospitality and Tourism Management or Business Administration/Marketing.
• Exceptional written and verbal communication skills.
• Able to juggle tasks and set priorities on a daily/weekly basis.
• Prior experience in meeting client deadlines.
• Knowledge of regional destinations and venues.
• Hybrid role; in-office days will be required as set forth by Regional Leader.

Responsibilities

• Support Sales team with logistics for client and hotel partner events, site inspections, and meetings.
• Coordinate supplier details, costs, and site reconciliations; assist post-site follow up.
• Attend and support site inspections as needed.
• Coordinate client gifts and collateral for site inspections and programs.
• Plan hotel drops/visits and hosted events; manage gifting.
• Update hotel presentations and marketing assets.
• Assist with hotel partner follow up and deployment lists.
• Support client proposals and RFP review processes.
• Coordinate logistics for key accounts and hosted events.
• Provide administrative support and sales reporting.

Skills

Administrative skills

Organizational skills

Communication skills

Education

Hospitality & Tourism Management or Business Administration/Marketing degree

Tools

Microsoft Office

Job description

Sales Coordinator - Temporary Assignment

This is an hourly role for an expected duration of 6 weeks with the potential to work on additional future projects. This role allows for working from home while requiring events, clients meetings, site inspections, etc. to be attended in person. Applicants must be based in Hawaii to be considered for this role.

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

If you're curious, bold, and ready to build standout experiences, you'll find your place here.

Primary Responsibilities

• The Sales Coordinator will be responsible for supporting the Sales team. Duties include, but are not limited to, relationship management support, logistics support for client and hotel partner events, site inspection coordination, marketing material support, on-site event coordination, general office support, and more.
• Support with logistics and planning of site inspections and coordinate all supplier partner details, costs, and site reconciliations as well as supplier follow up post-site.
• Advance, attend and support site inspections as needed.
• Coordinate client gifts and collateral for site inspections, planning visits, and program operations.
• Plan and coordinate hotel drops/visits and hosted events, including purchasing and assembling custom gifting.
• Update hotel presentations as needed and keep marketing assets current (custom Destination Overviews, site catalog, restaurant guides, etc.)
• Assist with hotel partner follow up and ensure the deployment list is accurate and updated.
• Support client proposals by pulling standard offerings as requested and needed to assist the sales team.
• Review client proposals against RFPs as interim step prior to RSM reviewing and sending (final review done by Sales Manager/Director) as needed.
• Support logistics for key account and hotel FAMS and hosted events.
• Support logistics for VIP client arrangements/personal requests/trips.
• Administrative support to include maintaining client and hotel information and deployment, running custom sales reports to support with prospecting efforts, etc.
• Support the sales team on client calls by taking notes when appropriate or needed.
• Support the sales team with client communication via phone or email, as well as support the sales process with the internal XD team, when sales team is traveling or not available to respond.
• Work alongside the sales and XD teams to develop new products to offer to clients and update boilerplates as needed.
• Administrative tasks may include updating master sales calendar, document creation such as a letter of intent or similar, maintaining client amenity inventory, and more.
• Support with Sales and Marketing Budget tracking.
• Provide Marketing support by creating templated pieces such as: 'In Case you Missed It', case studies, hotel branded pieces, sales trip follow up pieces, etc. to be reviewed and approved by the sales team and Regional Vice President.
• Assist sales and XD teams with annual rates/tariffs to present to major clients.
• Remain current in local destination events, happenings, to trigger key communication opportunities to clients.
• Attend industry events as needed and appropriate.
• Support and oversee events on-site as required.
• Strong sales acumen and desire to move into seller role or leadership position.

Qualifications

• Minimum 1-3 years administrative and/or sales experience
• Strong administrative and organizational skills with aptitude for attention to detail
• Experience in the hospitality industry in the sales or conference services arena and/or degree in Hospitality and Tourism Management or Business Administration/Marketing
• Exceptional written and verbal communication skills
• Able to juggle tasks and set priorities on a daily, and weekly basis as needed
• Prior experience in meeting client deadlines
• Knowledge of regional destination and venues
• Efficient in Microsoft Office Suite and other applications preferred
• Hybrid role; in-office days will be required as set forth by Regional Leader

Hourly Rate: $35/hour

Schedule: 40 hours per week, Monday through Friday schedule, eligible for overtime.

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

Activations * Experiential Marketing * Event Strategy * Experience Design * Interactive Installations * Themed Events & Décor * Adventures & Excursions * Dining & Culinary Experiences * Entertainment & Performances * ESG & Social Impact Integration * Team Building & CSR * Transportation & Logistics * Meeting Management * AV Management * Content & Messaging * Content Design & Production * Demo Experiences * Theatrical Design & Delivery