Sales Coordinator

Sharp Electronics Corporation (US); Downers Grove (IL); On-site; USD 51,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401k retirement plan

Employee Assistance Program (EAP)

Wellness & mentorship programs

Job summary

Sharp Electronics Corporation is seeking a Sales Coordinator in Downers Grove, IL. The role focuses on timely, accurate processing of branch sales orders in compliance with company policies.

Responsibilities include reviewing credit apps, obtaining quotes, setting up new customer files, and ensuring proper documentation for leases and maintenance contracts. You will enter orders in SAP ECC and CRM, coordinate deliveries and service, track order status, and support the sales team with

Qualifications

• 1-3 years experience as an assistant in a sales organization or similar administrative financing role.
• Highly detail oriented with exceptional organizational skills.
• Proficiency in Microsoft Office, with an emphasis on Excel.
• Superb written and oral communications skills.
• Experience with SAP preferred.

Responsibilities

• Submit and review credit applications for pre-approval of all deals, including cash deals.
• Obtain buy-out and trade-up quotes as needed.
• Coordinate new customer file setup and existing customer profile maintenance with Master Data.
• Ensure completeness and accuracy of order documents including leasing requirements and maintenance contract.
• Enter orders in SAP ECC and CRM while ensuring revenue recognition per GAAP.
• Coordinate out-of-territory deliveries and ongoing service with dealers.
• Liaise with Corporate National Accounts as orders warrant.
• Track and report order status from entry to final invoicing.
• Coordinate with leasing companies to ensure timely funding of lease transactions.
• Scan customer documents; manage lease returns.
• Lease Portfolio Management and Reporting.
• Coordinate with Contract Coordinator on billing issues and AR resolution.
• Provide administrative and system support for sales representatives.
• Handle internal and external inquiries from Service, Sales & Mgmt.
• Document management for contracts, leases, negotiations, etc.
• Equipment creation related to MLS when devices are pre-existing.
• Other duties as assigned.

Skills

Detail-oriented

Excel

Microsoft Office

Written & verbal communication

Tools

SAP

Job description

The Sales Coordinator position is responsible for the timely and accurate processing of branch sales orders, in compliance with all Sharp Electronics policies and procedures

Responsibilities

• Submit and review credit applications for pre-approval of all deals, including “cash” deals
• Obtain buy-out and trade-up quotes as needed
• Coordinate new customer file setup and existing customer profile maintenance with Master Data
• Ensure completeness and accuracy of order documents including leasing requirements and maintenance contract
• Enter orders in SAP ECC and CRM while ensuring the proper recognition of revenue in accordance with Company policy and GAAP
• Coordinate out-of-territory deliveries and ongoing service with proper dealers
• Acts as liaison with Corporate National Accounts as orders warrant
• Tracking and timely reporting of order status as per Sales Potential (ZOFT) report from entry to final invoicing
• Coordinate with leasing companies to ensure timely funding of lease transactions
• Responsible for ensuring complete and timely scanning of all customer documents.
• Oversight of timely receipt of return authorizations for lease returns
• Lease Portfolio Management and Reporting
• Coordinate with Contract Coordinator regarding issues related to billing, customer inquiries as well as assisting RMS with Accounts Receivable issue resolution.
• Provide administrative and system support for assigned sales representatives
• Internal and external questions from Service, Sales & Mgmt
• Document management (Audit compliance, and to have organized/saved contracts, lease copies, negotiations, etc., for retrieval when requested by customer, SBS Leadership, or Sales Rep).
• Equipment creation (Common for MPS when the devices are pre-existing).
• Other duties as assigned.

Position Requirements

• 1-3 years experience as an assistant in a sales organization or similar capacity in an administrative financing role
• Highly detail oriented with exceptional organizational skills
• Proficiency in Microsoft Office, with an emphasis on Excel
• Superb written and oral communications skills
• Experience with SAP preferred

About Sharp Business Systems

Sharp Business Systems (SBS) is a direct sales division of Sharp Electronics Corporation, the U.S. based subsidiary of Japan's Sharp Corporation. With the strategic solutions set that make up the Simply Smarter Office, Sharp Electronics is viewed as a leading provider of innovative technologies and services ranging from its highly acclaimed AQUOS interactive display panels and portfolio of multifunctional printers, to a proven suite of advanced workflow and managed IT services.

• Comprehensive, family-friendly healthcare plans (medical, dental, vision).
• 401k retirement plan with a competitive match and plenty of financial support tools.
• Employee Assistance Plan to care for you and your family's mental and behavioral health, balance, and support. Financial protection for you and your family (life insurance and disability insurance)
• Rewarding and holistic wellness program.
• Training, professional development, and mentorship
• Full suite of voluntary insurance benefits for financial planning (auto, home, ID protection and legal)
• Dynamic culture eager to innovate, enhance diversity, and work smarter.
  

The listed salary range or contractual rate excludes bonuses, incentives, differential pay, and any other forms of compensation or benefits. The starting salary will be determined by several variables, including but not limited to experience, education, training, certification, and location. You may also be eligible to receive an annual discretionary incentive award, commissions, and program-specific awards, which are subject to the rules governing these programs.

Compensation Statement

$50,500 - $60,000 USD

Sharp Electronics Corporation is an equal opportunity employer – minority – female – disability - veteran.

As part of our recruitment process, Sharp Electronics may use automated tools, including artificial intelligence, to assist in the recruiting process. These tools are used to support, and not replace, human decision-making. We are committed to fair and equitable hiring practices, and all hiring decisions are made or reviewed by qualified personnel.

All applicants must be authorized to work in the US without sponsorship. All applications must include compensation expectations in order to be considered. Local candidates only, please.