Sales Coordinator

Steffes Solutions, LLC; Dickinson (ND); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401K matching

Paid Time Off (PTO)

Paid Holidays

Employer-paid Disability Insurance

Education Assistance

Paid Military Leave

Job summary

Steffes Solutions, LLC in Dickinson, ND is seeking an entry‑level Administrative Assistant with strong customer service and ERP experience to support sales orders, invoicing, and account management. You will collaborate across departments, maintain accurate records, and help ensure timely communication with customers and suppliers.

The role requires proficiency in Microsoft Excel and Outlook, excellent communication skills, and a professional, service‑oriented approach in a fast-paced

Qualifications

• High School Diploma or GED.
• 6-24 months of demonstrated customer service or related field experience.
• ERP experience, preferred.
• Intermediate Microsoft Excel and Outlook.
• Patient, well organized, and service oriented.
• Excellent communication skills and telephone etiquette.
• Basic math and reading skills.
• -OR- An acceptable combination of education and experience.

Responsibilities

• Entry and communication of sales orders, job creations, shippers, and invoices.
• Monitor customer specific websites for order retrieval and shipment confirmation.
• Manage sales activity and customer forecasting for each account.
• Establish and maintain cell metrics.
• Research debit and credit memos and coordinate actions with finance department.
• Understand bill of materials, routings, inventory, and adjustments in ERP system.
• Acts as internal project coordinator on customer jobs, as assigned.
• Coordinate resolution of customer problems/complaints through non-conformance reports.
• Follow up with production and purchasing on product availability/shortages for current and overdue orders.
• Maintain outside warehouse inventory, including shipping, tracking and restocking.
• Follows current shipping processes and provides correct documentation unique to each country when shipping internationally.
• Build and maintain good customer relationships.
• Document relevant customer correspondence for future reference using MS Outlook journaling.
• Will assist sales with cold calls, sales promotions, customer satisfaction surveys, sales calls, customer inquiries, and customer visits, as assigned.
• Quoting for existing products.
• Maintain a positive work atmosphere by acting and communicating in collaborative manner with customers, suppliers, co-workers, and management.
• Helds company meet its Strategic, Quality and Safety objectives.
• Other duties may be assigned.

Skills

Customer service

ERP experience

Excel

Outlook

Communication skills

Attention to detail

Teamwork

Education

High School Diploma or GED

Tools

ERP software

Job description

Position Summary: Performs various administrative functions and customer service-related duties designed to maintain and enhance customer relations. Will assist in representing the steel fabrication capabilities of Steffes in the selling and promotion of products. Supports all company departments to ensure that proper communication is maintained.

• Competitive Low Deductible/Low Out-of-Pocket Medical Insurance Plan
• Dental and Vision Insurance
• Generous 401K matching
• Flexible Spending Account (FSA)
• Paid Time Off (PTO)
• Paid Holidays + Paid Personal Days
• Employer-paid Short-Term and Long-Term Disability Insurance
• Paid Military Leave
• Education Assistance Program
• Paid Paternity Leave
• Paid Jury Duty Leave
• Employer-paid Virtual Physical Therapy Program

Functional & Cognitive Requirements

• This position requires walking, sitting, or standing to a significant degree.
• Must have the ability to lift 50 pounds from floor to waist, carry 50 pounds, and push and/or pull up to 20 pounds.
• Must have the ability to climb ladders and/or stairs.
• Stooping, crouching, kneeling, and bending.
• Handling, feeling, and gripping would be required for some activities.
• This role may be subject to internal and external environmental conditions.
• Learn new tasks, remember processes, maintain focus, complete tasks independently, make timely decisions in the context of a workflow, ability to communicate with visitors, ability to complete tasks in situations that have a speed or productivity quota.

Key Responsibilities

• Entry and communication of sales orders, job creations, shippers, and invoices.
• Monitor customer specific websites for order retrieval and shipment confirmation.
• Manage sales activity and customer forecasting for each account.
• Establish and maintain cell metrics.
• Research debit and credit memos and coordinate actions with finance department.
• Understand bill of materials, routings, inventory, and adjustments in ERP system.
• Acts as internal project coordinator on customer jobs, as assigned.
• Coordinate resolution of customer problems/complaints through non-conformance reports.
• Follow up with production and purchasing on product availability/shortages for current and overdue orders.
• Maintain outside warehouse inventory, including shipping, tracking and restocking.
• Follows current shipping processes and provides correct documentation unique to each country when shipping internationally.
• Build and maintain good customer relationships.
• Document relevant customer correspondence for future reference using MS Outlook journaling.
• Will assist sales with cold calls, sales promotions, customer satisfaction surveys, sales calls, customer inquiries, and customer visits, as assigned.
• Quoting for existing products.
• Maintain a positive work atmosphere by acting and communicating in collaborative manner with customers, suppliers, co-workers, and management.
• Helps company meet its Strategic, Quality and Safety objectives.
• Other duties may be assigned.

Job Requirements/Qualifications

• High School Diploma or GED
• 6-24 months of demonstrated customer service or related field experience.
• ERP experience, preferred.
• Intermediate Microsoft Excel and Outlook
• Patient, well organized, and service oriented
• Excellent communication skills and telephone etiquette
• Basic math and reading skills.
• -OR-
• An acceptable combination of education and experience

Core Values

• Trust: We promote growth and long-term success by making wise decisions with trust as an essential component.
• Respect: We unleash creative talents of our diverse workforce by treating each other the way we would like to be treated.
• Teamwork: We believe people achieve much more by working together.
• Integrity: We follow through and keep our word while being open, honest, ethical, and fair.
• Safety: We view our co-workers as family members of our business and strive to ensure safety for all.
• Humility: We recognize and appreciate strengths and contributions beyond one’s self. We are modest, genuine, and authentic.

Core Expectations

• Customer Service - Demonstrate excellent customer service and display a positive attitude and behavior consistent with the Steffes Code of Conduct and Core Values.
• Environmental, Health, Safety (EHS) - Perform work in compliance with EHS training and identified procedures/standard work. Report any EHS incident or concern to your supervisor immediately. Cooperate and contribute to the overall success of the EHS program.
• Quality - Participate in job-specific training. Complete work as indicated by standard work, processes, and/or procedures. If your work can’t be completed as required, notify your supervisor immediately for guidance.
• Conduct - Demonstrate and support the Steffes Code of Conduct.
• Policies and Procedures - Demonstrate and support Steffes Policies and Procedures by:
  • Using tact, sound judgement, and maintaining a professional attitude in communication and relationships with others.
  • Striving to deliver the best quality in daily work.
  • Promoting a positive image of Steffes and its products.
  • Being timely and punctual in attendance and following all policies and procedures.

Equal Opportunity Employer

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.