Sales Coordinator

CPAC Foundation; Alexandria (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

CPAC Foundation is seeking a Sales Coordinator to support donor relations and revenue initiatives within the Giving team. You’ll coordinate prospect outreach, donor follow-ups, and fundraising logistics, while senior staff handle major solicitations and partnerships.

The ideal candidate is relationship-oriented, highly organized, and proactive, with a passion for community impact and a willingness to attend fundraising events as needed.

Qualifications

• Associate or bachelor’s degree in business, marketing, communications, public relations, or related field preferred.
• One to two years in sales, fundraising, donor relations, or sponsorship development preferred.
• Exemplary verbal, interpersonal and presentation skills.
• Strong attention to detail and time management.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, and CRM/donor management systems.

Responsibilities

• Coordinate donor outreach and follow-ups with individual and business donors.
• Maintain donor records in CRM and prepare donor reports and fundraising materials.
• Support donor acknowledgments, communications, and event planning activities.
• Assist with donor retention campaigns and sponsorship programs.
• Schedule meetings and manage follow-up calendars with partners.

Skills

Verbal communication

Interpersonal skills

Presentation skills

Attention to detail

Time management

CRM systems

Microsoft Office

Google Workspace

Education

Associate or Bachelor’s degree

Tools

CRM software

Microsoft Office

Google Workspace

Job description

The Sales Coordinator, as part of the Giving team, supports the organization's sponsorship and revenue efforts by identifying donor opportunities, fostering associations with donors and other partners, while assisting with corporate giving initiatives.

The Sales Coordinator will primarily coordinate prospect outreach, donor follow-ups, and fundraising logistics. Major donor solicitation, grant approval, and final partnership commitments will remain with senior staff.

This ideal candidate is relationship-oriented, highly organized, proactive, and passionate about making a positive difference in the community.

Essential Duties and Responsibilities

Donor Relations Support:

• Assist with identifying and engaging prospective individual and business donors.
• Support donor outreach through telephone calls, emails, meetings, correspondence, and networking activities.
• Maintain accurate donor and prospect records in the organization's database or CRM system.
• Manage donor acknowledgments, thank-you letters, recognition materials, and follow-up communications.
• Assist with donor retention initiatives and campaigns designed to encourage continued giving.
• Support the team in preparing donor reports, presentations, and fundraising materials.
• Handle donor information with professionalism, discretion, and confidentiality.
• Assist in planning process for fundraising events, including galas, benefit dinners, and other special events.
• Coordinate sponsor participation, event registration, vendor communications and materials.
• Support the solicitation and coordination of event sponsorships, donated items, auction packages, and other in-kind contributions.
• Help ensure sponsors and donors receive appropriate recognition before, during, and after events.
• Assist with post-event communications, donor appreciation, and event performance reporting.

Corporate Giving and Revenue Development:

• Help identify potential grant and charitable giving opportunities and coordinate information gathering for submissions, as assigned.
• Assist in tracking corporate contributions, partnership commitments, and fundraising progress.
• Contribute ideas for new fundraising opportunities, sponsorship packages, and revenue-generating partnerships.

Sales Administration and Reporting

• Maintain organized records of prospects, donor contacts, sponsorship proposals, commitments, and fundraising activities.
• Prepare regular reports on outreach activity, sponsorship pipeline, donor engagement, and fundraising results.
• Schedule requested meetings, maintain follow-up calendars, and coordinate communications with prospective and existing partners.
• Assist with contribution tracking, invoicing, payment follow-up, and reconciliation in coordination with finance staff.
• Ensure timely completion of administrative tasks and accurate documentation of fundraising activities.

Qualifications and Requirements

• An associate or bachelor's degree in business, marketing, communications, public relations, or a related field is preferred.
• One to two years of relevant experience in sales, fundraising, donor relations, sponsorship development, is preferred.
• Exemplary verbal, interpersonal and presentation skills.
• Strong attention to detail, and time management.
• Proficiency in Microsoft Office, Google Workspace, spreadsheets, and CRM or donor management systems.
• Ability to manage multiple projects, meet deadlines, and work both independently and as part of a team.
• Willingness to attend occasional evening and weekend fundraising events, as required.
• A genuine commitment to the organization's mission and community impact
• Sponsorship prospecting and donor engagement
• Professionalism, discretion, and ethical conduct
• This position is required to be in office daily