Sales & Closing Coordinator

Tri Pointe Homes; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Tri Pointe Homes Houston is seeking an experienced Sales & Closing Coordinator to manage the sales purchase agreement and escrow closing process, ensuring a smooth homebuying experience. You will coordinate with sales, accounting, design studio, construction, lenders, realtors, and title companies, ensuring completeness and timely status updates for customers in the backlog.

A high attention to detail, strong organizational skills, and proficiency with MS Office and CRM tools are required to

Qualifications

• High school graduate or equivalent required; college degree preferred.
• A minimum of 2 years experience in a professional, office environment.
• Experience in the home building industry is preferred.
• Notary public preferred.
• Computer competency – proficient in MS Office and other general applications; experience with E-One, Salesforce, or Envision preferred.
• Strong organizational skills and attention to detail, especially with numbers and financial data.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with team members and across departments.
• Ability to multi-task and stay focused in a fast-paced environment.

Responsibilities

• Responsible for all aspects of the sales purchase agreement process and coordination of escrow closing ensuring accuracy and timeliness.
• Ensure HUD-1 Closing/Settlement Statements are compliant, accurate, and approved before close.
• Coordinate closing process with internal departments, lenders, realtors, and title companies; ensure completeness and timeliness of status updates for customers in the backlog.
• Communicate and schedule the orientation appointments and closing dates with customers before the close of escrow; responsible for accurate final closing figures and issuing close summaries on time.
• May participate in weekly backlog calls and ensure buyers' conditions are coming on time; send non-compliance notices and involve sales as needed.
• Manage information in applicable programs; ensure routine reports are generated and distributed on time.
• Review and audit homesite files to ensure completeness and compliance.
• Approve all estimated closing statements, amendments, and lender documentation for closings; ensure related documentation is complete.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multi-tasking

Team collaboration

Education

High school diploma or equivalent

College degree preferred

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Salesforce

Envision

E-One

Job description

Tri Pointe Homes Houston is looking for an experienced, detail oriented, problem solving individual to join our talented group as a Sales & Closing Coordinator.

Position Highlights

Responsible for the administration of the sales purchase agreement and escrow closing process while ensuring a smooth and timely homebuying experience.

Position Responsibilities

• Responsible for all aspects of the sales purchase agreement process and coordination of escrow closing ensuring accuracy and timeliness.
• Ensure HUD-1 Closing/Settlement Statements are compliant, accurate, and approved before close. Confirm accuracy and timeliness of documentation, including but not limited to purchase agreements, deposits, and payments.
• Coordinate closing process with internal departments (sales, accounting, purchasing, design studio, and construction), lenders, realtors, and title companies, ensuring completeness and timeliness of status updates for customers in the backlog.
• Communicate and schedule the orientation appointments and closing dates with customers before the close of escrow, if applicable. Responsible for accurate final closing figures and issuing close summaries on time before closing.
• May participate in weekly backlog calls and ensure all buyers' conditions are coming on time; sending non-compliance notices and involving sales to reach out to the buyer if required.
• Manage information and update information in applicable programs. Ensure routine reports are generated and distributed on time.
• On an ongoing basis, review and audit homesite files to ensure completeness and compliance.
• Approve all estimated closing statements, amendments, and lender documentation for closings. Include final surveys, soil treatments, contracts, certificates of occupancy, keys, and any other required information. Ensure incentives are allocated correctly. Review and approve any lender required documentation. Notify appropriate parties of formal closing.
• Other duties as assigned

Position Qualifications

• High school graduate or equivalent required; college degree preferred.
• A minimum of 2 years experience in a professional, office environment.
• Experience in the home building industry is preferred.
• Notary public preferred
• Computer competency - Proficient in MS Office (Word & Excel, Outlook, PowerPoint), and other general computer applications. Experience with E-One, SalesForce, or Envision preferred.
• Strong organizational skills, attention to detail, particularly with numbers and financial data.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with team members and members of other departments.
• Ability to multi-task and be self-directed, staying focused and on task in a fast-paced environment.
• Handles moderately complex issues and problems and performs work under general supervision

Tri Pointe Homes is committed to building a diverse and talented team to help us achieve our goals. Please note that due to operational constraints, we are unable to consider applicants who require visa sponsorship (e.g., H1B, OPT) for this position. This policy applies uniformly to roles where sponsorship cannot be accommodated to ensure consistency and fairness in our hiring process.

At Tri Pointe Homes, we are intentional about fostering an environment where you, and all individuals, are encouraged to be their authentic selves. We embrace individuality and strive to be consciously inclusive of different backgrounds, experiences, and perspectives in every aspect of our business. We believe our company’s strength relies on the diversity of the team and the unique, innovative ideas everyone contributes.

Pursuant to the California Consumer Privacy Act of 2018, if you are a California resident, you have the right to know the categories of personal information that we collect about job applicants, employees and their emergency contacts and beneficiaries, and independent contractors. Please click here for a description of our personal information collection practices.

We are an Equal Opportunity Employer, which means we make employment decisions based on merit and qualifications and are committed to providing equal opportunities for all applicants and employees without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, sexual orientation, gender identity or expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state or local laws.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for an open position or to participate in an interview, please let us know.