Sales Assistant

SI Scholastic Inc.; Broadway (VA); On-site; USD 46,800 - 57,200; Full time

Benefits offered by this job

Health benefits

401(k) plan

Tuition assistance

Parental leave

ESPP

Job summary

Scholastic Inc. in New York City seeks an entry‑level Trade Sales Administrative Assistant to support the Sr. Vice President of Trade Sales.

The role covers reporting, meeting planning, and cross‑department collaboration to learn about children’s publishing. You’ll create weekly sales analyses, coordinate three national sales conferences yearly, and handle calendar management, travel, and expense reports for the SVP Trade Sales, while developing strong microsoft Office skills and professional

Qualifications

• Entry-level but office experience preferred.
• Associate degree or college diploma required.
• Strong communication and organizational skills.

Responsibilities

• Create and distribute weekly sales reports and analysis to the Leadership team, including seasonal updates.
• Coordinate and plan three national sales conferences a year, including organizing weekly meetings, agendas, attendee lists, materials, and budgets.
• Send agenda and notes for two Sales Review meetings each month—coordinate with SVP Trade Sales.
• Update terms of sale, including meeting compensation agreements and stock offers.
• Create and distribute laydown contracts.
• Communicate sales feedback to publishers in monthly call reports.
• Field publisher requests for sales data, business reviews, and partner with marketing on sales assets.
• Maintain new representative set‑up and account coding in Oracle; approve invoices in Catalyst.
• Provide administrative assistance for SVP Trade Sales, including calendar management, arranging business travel, and managing expense reports.

Skills

Self-starter

Excellent communication

Organizational skills

Microsoft Office

Education

Associate degree or college diploma

Job description

Job Description

NOTE: This role is based in New York City and encourages a minimum of two days per week in the SoHo office. Some roles or teams may require additional in-office attendance if the essential functions of the role require it.

This is a fast‑paced, high‑profile position supporting the Sr. Vice President of Trade Sales. The role spans administrative tasks, sales reporting, and collaboration across all departments within Trade. It is ideal for a motivated, detail‑oriented, and independent individual who wants to learn about children’s publishing.

Responsibilities

• Create and distribute weekly sales reports and analysis to the Leadership team, including seasonal updates.
• Coordinate and plan three national sales conferences a year, including organizing weekly meetings, creating agendas, maintaining attendee lists, creating and distributing meeting materials, and maintaining budgets.
• Send agenda and notes for two Sales Review meetings each month—coordinate with SVP Trade Sales.
• Update terms of sale, including meeting compensation agreements and stock offers.
• Create and distribute laydown contracts.
• Communicate sales feedback to publishers in monthly call reports.
• Field publisher requests for sales data, business reviews, and partner with marketing on sales assets.
• Maintain new representative set‑up and account coding in Oracle; approve invoices in Catalyst.
• Provide administrative assistance for SVP Trade Sales, including calendar management, arranging business travel, and managing expense reports.

Qualifications

• Self‑starter who thrives in a fast‑paced environment.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills with attention to detail.
• Skilled in Microsoft Office—particularly Excel, Word, and PowerPoint.
• Professional demeanor—phone skills, excellent interpersonal skills with ability to relate to staff members at all levels.
• Ability to work independently and prioritize workflow to meet critical deadlines.
• Self‑motivated, disciplined, commitment to quality and strong team player.
• Ability to be flexible and adapt to change.

Experience and Education

Experience: Entry level but office experience preferred.

Education: Associate’s Degree or College Diploma.

Compensation

Annual Salary: $52,000.00.

Benefits

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan).
• Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions.
• Tuition‑Free programs for undergraduate and graduate degrees.
• Generous Parental Leave Program.
• Employee Stock Purchase Plan (ESPP) with a 15% discount on stock.

EEO Statement

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non‑disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination. EEO is the Law.