Sales and Marketing Coordinator - POSSIBLE

Hyve Group; United States; On-site; USD 65,000 - 70,000; Full time

Job summary

Hyve Group is seeking a highly organized Sales and Marketing Coordinator to support the Sales Team with managing sales materials, CRM data, campaign lists, proposals, and cross-functional marketing coordination. The ideal candidate is proactive, able to manage multiple priorities, and highly attentive to data accuracy and deadlines.

The role involves maintaining partner collateral, updating campaign lists, supporting proposals, and coordinating pre/post-show activities.

Qualifications

• Strong organizational and project-management skills.
• Familiarity with CRM systems and marketing platforms (Microsoft Dynamics, Brevo, etc.).
• Proficiency in PowerPoint and Excel; Microsoft Office experience.
• Early Career with 1–2 years experience.
• Able to travel 10%–15%.
• Proactive with data accuracy and deadline management.

Responsibilities

• Maintain and manage sales materials including partner books and collateral.
• Keep CRM and lead databases clean and up to date; segment audiences and manage leads.
• Assist in creating client proposals and presentations using Canva templates.
• Coordinate targeted campaign lists and calendar across Sales and Marketing.
• Provide administrative support to Sales team and cross-functional collaboration.

Skills

Organizational skills

Project management

Attention to detail

CRM familiarity

PowerPoint proficiency

Excel proficiency

Travel flexibility

Tools

Microsoft Dynamics

Brevo

Bison

AimFox

LinkedIn Sales Navigator

Apollo

Job description

Sales and Marketing Coordinator - POSSIBLE

Position Overview

We are seeking a highly organized and detail-oriented Sales Support Coordinator to support our Sales Team. This role will help manage sales materials, CRM and lead databases, campaign lists and reporting, proposal development, and cross-functional marketing coordination. The ideal candidate is proactive, comfortable managing multiple priorities, and highly attentive to data accuracy, organization, and deadlines.

Key Responsibilities

Sales Materials & Partner Support

• Support maintenance on Partner Books, sold inventory, floor maps, and other sales collateral.
• Maintain updates to related special projects and initiatives collateral including digital brochures, social assets and email campaign copy
• Ensure Sales and Operations materials remain aligned with current inventory and offerings.
• Maintain sold exhibit inventory presentations

CRM & Lead Management

• Perform ongoing data cleanup, deduplication, validation, and account research.
• Track mergers, acquisitions, rebrands, and organizational changes to maintain accurate account information.
• Source new prospect contacts and maintain account segmentation, tagging, and lead-routing processes.

Proposals & Presentations

• Support the creation of client proposals and partnership presentations using Canva and approved templates.
• Research clients and customize proposals to reflect their brand and relevant partnership opportunities.
• Incorporate current products, sponsorship opportunities, exhibit details, pricing, and deliverables.
• Ensure proposals align with the latest Partner Book, inventory, and company branding.

Sales & Marketing Campaign Coordination

• Maintain and segment targeted campaign lists for partners, prospects, engaged/unengaged contacts, and other key audiences, including suppression, bounce, unsubscribe, and inactive-contact lists.
• Coordinate and maintain the Sales Marketing Calendar, including pre-show, show, post-show, newsletter, and Sales-related social campaigns.
• Track and report campaign performance, including opens, clicks, replies, bounces, unsubscribes, audience demographics, and engagement trends to support Sales and Marketing initiatives.
• Identify new Points of Contact through campaign engagement and responses, and maintain accurate CRM records.
• Coordinate campaign content, scheduling, copy approvals, and supporting materials across Sales and Marketing.
• Support competitive-event planning by coordinating Sales attendance, event calendars, side events, on-site schedules, and related outreach.
• Prepare campaign recaps, presentations, audience insights, and other materials for internal and external meetings.
• Conduct quality checks of Sales-related website content, including Partner logos, special incentives, and other promotional information.

Administrative Support

• Provide ongoing operational, research, reporting, and administrative support to the Sales team.
• Collaborate across Sales, Marketing, Programming and Operations to ensure materials, data, and processes remain accurate and aligned.
• Ad-Hoc support for Administrative Projects

Qualifications

• Strong organizational, project-management, and attention-to-detail skills.
• Familiarity with CRM, marketing platforms and research tools; Microsoft Dynamics, Brevo, Bison, AimFox, LinkedIn Sales Navigator, Apollo experience is a plus.
• Proficiency in PowerPoint, Excel and Microsoft Office
• Early Grad/Early Career-1-2 Years Experience
• A-Can-Do Attitude-ability to work under pressure during the peak event season
• Ability to travel-10%-15%

Nice to have:

• Experience in Sales Operations, Marketing Operations, Business Development, CRM management, or a related area.
• Proficiency in Canva

Salary

65000 - 70000 USD (yearly)