Sales Administrator

Prescription Landscape, Inc.; Shakopee (MN); On-site; USD 60,000 - 90,000; Full time

Job summary

Prescription Landscape, Inc. in Shakopee, MN is seeking a Sales Operations Support Specialist to assist the Enhancement division with sales support, estimating, project coordination, and design assistance.

The ideal candidate is highly organized, proficient in 3D design software, experienced with Aspire and CRM, and capable of managing proposals from concept to construction in a fast-paced, collaborative environment.

Qualifications

• 5+ years in landscape construction or design-build
• Strong proficiency with 3D landscape design software
• Experience with estimating, takeoffs, and proposal development
• Familiarity with Aspire, CRM, MS Office, and estimating software
• Ability to read and interpret plans and specs
• Excellent communication and organization
• Ability to work independently with multiple deadlines
• Valid driver's license with clean driving record

Responsibilities

• Generate material takeoffs and prepare estimates in Aspire
• Prepare proposals based on plans and client needs
• Support sales with bid pricing and scope development
• Coordinate drawings and revisions based on client feedback
• Create and manage material lists and project updates in Aspire
• Collaborate with production teams to resolve field questions and conflicts
• Assist with improving estimating workflows and documentation

Skills

Communication

Organization

Problem solving

Blueprint reading

Independent work

Driver's license

Tools

Aspire

Microsoft Office

Estimating software

CRM systems

Job description

About this position

Are you passionate about landscape design, estimating, and supporting projects from concept to completion? We're looking for a Sales Operations Support Specialist to support our growing Enhancement division through a combination of sales support, estimating, project coordination, and technical design assistance.

In this role, you'll work closely with sales, operations, vendors, and clients to help develop accurate proposals, create project plans, and support the pre-construction process. This position is ideal for someone who enjoys both the technical and relationship-building side of landscape construction and design-build projects.

The ideal candidate is highly organized, detail-oriented, comfortable working in 3D design software, and able to thrive in a fast-paced collaborative environment.

Why Join Our Team?

• Career Growth - Ongoing training and professional development
• Creative + Technical Work - Blend design, estimating, and client interaction
• Collaborative Environment - Work closely with leadership and production teams
• Impact-Driven Role - Help bring landscape projects to life from concept to construction
• Diverse Responsibilities - No two projects are the same

Key Responsibilities

Estimating & Proposal Development

• Generate material takeoffs and prepare project estimates in Aspire
• Solicit vendor quotes and integrate pricing into project budgets
• Prepare proposals based on plans, site assessments, and client needs
• Support sales reps with bid pricing, scope development, and proposal accuracy
• Assist with improving estimating workflows and documentation processes

Sales Support & Client Coordination

• Support projects throughout the sales process from initial meeting to final proposal
• Participate in client meetings and document project needs and updates
• Build and maintain positive relationships with vendors, partners, and clients
• Attend networking events and represent the company professionally
• Manage a small portfolio of clients with direct sales responsibilities

Project & Technical Support

• Translate landscape concepts into 3D design software
• Coordinate drawing revisions based on client feedback and construction feasibility
• Create and manage material lists and project updates through AspireAttend pre-construction and design-build meetings
• Collaborate with production teams to resolve field questions and project conflicts

What We're Looking For

• 5+ years of experience in landscape construction, design-build, or bid-build environments
• Strong proficiency with 3D landscape design software
• Experience with estimating, takeoffs, and proposal development
• Familiarity with Aspire, CRM systems, Microsoft Office, and estimating software
• Ability to read and interpret plans, specifications, and conceptual designs
• Strong communication, organization, and problem-solving skills
• Ability to work independently while managing multiple deadlines
• Valid driver's license with clean driving record

Working Conditions

• Combination of office, client meetings, and occasional field/site visits
• Travel to project sites and networking events as needed
• Collaborative environment working across sales, operations, and production teams
• Fast-paced setting with changing project timelines and priorities

If you are a motivated individual with a passion for sales support and design collaboration, we encourage you to apply and become a vital part of our team.