Sales Administrator

Griffin Resources; Orlando (FL); Remote; USD 60,000 - 80,000; Part time

Job summary

A boutique HR and Recruitment firm is looking for a part-time Sales Administrator to support their sales team. This role involves managing CRM records, organizing sales activities, and enhancing client engagement. Ideal candidates should possess strong organizational skills, CRM proficiency, and a friendly professional demeanor, with a bachelor's degree preferred.

Benefits

Work from home

Career pathing opportunities

Benefits for part-time employees

Reimbursement for training and certifications

Qualifications

• Experience in sales support or customer service preferred.
• Ability to work independently in a fast-paced, remote environment.
• Friendly and professional approach with clients and team members.

Responsibilities

• Manage CRM records and ensure accuracy of client information.
• Coordinate scheduling of sales meetings and follow-up tasks.
• Participate in sales calls and maintain brand-aligned communication.

Skills

Organizational skills

Attention to detail

CRM proficiency

Communication skills

Self-starter

Education

Bachelor’s degree in Business, Marketing, Communications

Tools

CRM systems

Google Workspace

Microsoft Office

SharePoint

Zoom

Teams

Job description

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Griffin Resources is a boutique HR and Recruitment services firm, delivering expert assistance across all aspects of human resources and talent acquisition. We cater to a diverse clientele spanning various industries and company sizes. Our comprehensive HR services cover everything from compliance to payroll, employee benefits, training, recruitment and talent acquisition development. We are very excited to expand through natural growth and are currently looking for a new team member to be a part of a fast-growing firm with room for job expansion and enrichment.

The Sales Administrator provides critical support to the sales team by managing CRM records, coordinating client communications, and maintaining accurate documentation throughout the sales lifecycle. This role is responsible for organizing the sales pipeline, updating lead and client information, managing task follow-ups, and ensuring the integrity of CRM data. The Sales Administrator also supports client engagement by attending sales calls and maintaining brand-aligned communication. This position works closely with senior leadership to support sales strategies, special projects, and process improvements, ensuring alignment, efficiency, and a seamless client experience across teams.

Type: Part-Time

Starting pay: $20-22/hour

Location: Remote from Florida

Hours: 15-20 hours

Responsibilities:

• Manage and maintain lead and client information in the CRM, ensuring accuracy, completeness, and timeliness.
• Oversee CRM task management and follow-ups to keep sales activity aligned and prioritized.
• Make frequent outbound calls to warm leads and referrals by phone to build rapport, gather context, and coordinate next steps timely with internal stakeholders across the sales lifecycle. (Approximately 30-40 daily)
• Coordinate scheduling and rescheduling of sales, networking, and strategic meetings on behalf of the sales team.
• Support the preparation of sales materials including proposals, estimates, statements of work (SOWs), and contracts.
• Assist with internal documentation management, ensuring version control and proper organization of client records in SharePoint.
• Participate in sales calls and maintain consistent, brand-aligned communication with leads and clients throughout the sales lifecycle.
• Analyze sales process bottlenecks and propose workflow optimizations.
• Recommend automation or tech stack improvements to reduce manual tasks.
• Take ownership of sales administration and act as the internal point person for all sales-related workflows.

Strategic Sales Support

• Monitor and track pipeline activity and engagement trends to proactively identify areas for outreach or improvement.
• Partner with senior leadership to ensure smooth execution of sales strategies, reporting needs, and cross-functional initiatives.
• Serve as a reliable point of contact for client-related questions, providing thoughtful responses that reflect the organization’s professionalism.
• Help align daily administrative execution with broader company goals, ensuring all client-facing actions support the company’s growth and reputation.

Additional Duties

• Continuously look for ways to improve internal processes and communication across the sales cycle.
• Perform other responsibilities as assigned in support of a seamless sales and client experience.

Qualifications:

• Experience in sales support, customer service, or administrative roles preferred.
• Strong organizational skills and attention to detail.
• Comfortable with outbound calls, follow-up, and prospect tracking.
• Proficiency with CRM systems (experience with GoHighLevel is a plus).
• Self-starter with the ability to work independently in a fast-paced, remote environment.
• Friendly and professional approach with both internal and external contacts.
• Strong proficiency with tools like Google Workspace (Docs, Sheets, Gmail), Microsoft Office, SharePoint and virtual communication platforms (e.g., Zoom, Teams).
• Ability to anticipate team needs and take initiative without waiting for direction.
• Comfortable identifying inefficiencies and recommending solutions.

Education:

• Bachelor’s degree in Business, Marketing, Communications, or a related field preferred.
• 2–4 years of experience in a sales support, administrative, or customer service role, preferably in a remote or fast-paced environment.

Why Work for Us?

• Work from home
• Career pathing and advancement opportunities
• Benefits for both part-time and full-time employees (offerings vary based on PT/FT status)
• Reimbursement and/or coverage of relevant professional memberships, certifications, training, and/or continued education

Working Conditions:

Employees of Griffin Resources operate in a professional office environment. Employees must provide themselves with a designated workspace free from noise and distractions when working remotely. The employee routinely uses standard office equipment such as computers, phones, and virtual tools such as web cameras and video programs. The employee may be required to work in or visit client offices and must be able to transport himself/herself to various locations.

This Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time.

Employees must be legally authorized to work in the US without sponsorship.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Part-time

Job function

• Job function

  Sales and Administrative

• Industries

  Human Resources Services

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