Sales Administrator

Mobility Works; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Account

Paid Holidays

Personal Time Off

Tuition Reimbursement Program

Employee Assistance Program

Life and Disability Insurance

401(k) Retirement Plan with match

Wellness Program

Job summary

MobilityWorks in Nashville is seeking a Sales Administrator to support Sales and Accounting at the store location. You will greet clients, answer calls, assist with documentation, and manage titles, warranties, and financing paperwork.

Key duties include deposits and reconciliations for AR, AP processes, mail distribution, and coordinating vehicle rentals and fleet maintenance. Excellent communication and independent work style are essential.

Qualifications

• High school diploma or GED required.
• Excellent customer service and experience required.
• Solid verbal, written, and interpersonal communication skills.
• Experience working independently with minimal supervision.

Responsibilities

• Greet clients entering the building.
• Answer incoming calls and direct to appropriate party.
• Assist the sales and service teams with required documentation.
• Prepare vehicle delivery paperwork including DMV documentation for titling and registration.
• Manage the title process and report title status in the system.
• Submit warranties as necessary.
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
• Manage accounts receivable responsibilities including daily deposits and reconciliations.
• Manage accounts payable responsibilities including petty cash reconciliation and statements.
• Process and distribute all incoming mail to correct departments.
• Order general office supplies.
• Manage vehicle rental process, schedule rentals, train rental clients, and prepare contracts.
• Oversee vehicle maintenance and repairs for Rental Fleet.
• Create deal jackets for inventory and track vehicle movement.
• Collect client payments when service work is performed.
• Other duties as assigned.

Job description

MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire. Keep reading to see how you can join the team leading this effort!

Job Summary

The Sales Administrator is responsible for supporting the Sales and Accounting Departments for the store’s location.

Essential Job Functions and Duties

• Greet clients when they enter the building
• Answer incoming calls and direct to appropriate party
• Assist the sales and service teams as needed with required documentation
• Prepare vehicle delivery paperwork including state DMV required documentation for titling and registration purposes
• Manage the title process and report title status in the system
• Submit warranties as necessary
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate
• Manage accounts receivable responsibilities including daily deposits for sales, service, and rental department, account reconciliation, collection calls, and required paperwork submittals to state and federal accounts for payment
• Manage accounts payable responsibilities required by the support center office. Monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed
• Manage client accounts updating current information as needed
• Process and distribute all incoming mail to the correct department at store and corporate level
• Order general office supplies as needed
• Manage the vehicle rental process, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis
• Manage the vehicle maintenance and schedule repairs as needed for the Rental Fleet
• Create deal jackets for all inventory and manage the flow of deal jackets to align with vehicle movement
• Collect client payment when service work is performed
• Other duties as assigned

Position Qualifications and Experience

• High school diploma or GED required
• Excellent customer service skills and experience required
• Solid verbal, written, and interpersonal communication skills required
• Experience working independently with minimal supervision

Skills/Abilities

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

What We Offer You

• Work/Life Balance – Hours of operation 8-5, Monday through Friday, no late nights! No weekends!
• Competitive Salary + Bonus
• Medical, Dental & Vision Insurance plan(s).
• Flexible Spending Account(s)
• 8 paid holidays, Personal Time Off, Social Responsibility Time.
• Employer Paid Benefits such as Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
• Employee Wellness Program
• 401(k) Retirement Plan options with generous company match.
• An incredibly rewarding experience in a team-centered environment.