Sales Administrator

theplexusgroupe; Deer Park (IL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The Plexus Groupe is a Deer Park, IL–based employer seeking a Sales Administrator to keep calendars synchronized, CRM records accurate, proposals ready, and client interactions smooth. You will collaborate with producers, service, and account teams, acting as the trusted extension of the sales group.

Headcount is expected to grow by at least 20% yearly, offering solid runway for the right candidate. This full-time role requires 40 hours weekly (Mon–Fri, 8:00am–5:00pm) with some flexible hours.

Qualifications

• High School Diploma required; BS preferred or equivalent experience.
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint.
• Proficient in Adobe Acrobat; CRM experience preferred.
• Experience with CRM systems; HubSpot is a plus.
• Professional communication with clients and internal teams.
• Ability to set priorities and manage workflow across a growing team.
• Ability to work independently and with others; strong follow-through.
• Exceptional attention to detail and organizational skills.
• Responds promptly to requests and takes ownership of outcomes.

Responsibilities

• Manage calendars for a team of producers and coordinate meetings via phone and email.
• Serve as the main scheduling contact for clients, prospects, and internal teams.
• Audit HubSpot CRM activity and maintain pipeline data accuracy.
• Maintain CRM hygiene so HubSpot remains a trusted source of truth.
• Prepare pipeline and producer scorecard reports for coaching and reviews.
• Prepare proposals and client-facing documents for meetings.
• Coordinate with service/account teams to keep cases moving without interrupting selling.
• Support the Director of Sales in day-to-day operating rhythm.
• Perform other duties as requested by management.

Skills

Microsoft Office Proficiency

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

CRM systems

HubSpot CRM

Communication skills

Time management

Attention to detail

Education

High School Diploma or equivalent

BS degree preferred

Tools

HubSpot CRM

Job description

The Plexus Groupe is currently looking for candidates who dream big. We have an opening for a Sales Administrator at our Deer Park, IL headquarters office.

Are you someone who takes pride in being the most organized person in the room? Do you find real satisfaction in knowing that your precision and follow-through is what keeps a high-performing team moving? Do you want to be part of a company growing faster than ever? If so, you will want to read on!

Summary

The Sales Administrator is one of the most relied-upon roles in our sales organization. This is the position that keeps a team of producers and a Director of Sales operating at full capacity. You will be the person who makes sure every calendar is managed, every CRM record is accurate, every proposal is ready, and nothing falls through the cracks. You will work directly with clients and prospects on scheduling, coordinate across service and account management teams, and serve as a trusted extension of the producers you support. The scope of this role expands as the team grows, with headcount expected to increase by at least 20 percent each year. For the right person, this is a position with real runway.

Job Responsibilities

• Manage calendars for a team of producers, coordinating prospect and client meetings via phone and email with professionalism and efficiency


• Serve as a reliable point of contact for scheduling with clients, prospects, service teams, and internal stakeholders


• Audit HubSpot CRM activity following producer accountability meetings and ensure pipeline data accurately reflects what was discussed


• Maintain overall CRM hygiene so the system functions as a trusted source of truth for the Director of Sales and leadership


• Prepare pipeline and producer scorecard reports ahead of coaching conversations and leadership reviews


• Prepare proposal materials and client-facing documents so producers walk into every meeting equipped and ready


• Coordinate with service and account management teams on behalf of producers to keep cases moving forward without disrupting selling activity


• Support the Director of Sales in maintaining the day-to-day operating rhythm of the sales organization


• Any other duties as requested by management

Required Experience

• High School Diploma Required, BS preferred or equivalent experience; the right skills, work ethic, and demonstrated follow-through are critical to this role


• High level proficiency in Microsoft Office programs including Outlook, Word, Excel, and PowerPoint


• Proficiency in Adobe Acrobat


• Experience with CRM systems; HubSpot experience is a plus but not required


• Ability to communicate professionally with clients, prospects, and internal team members both orally and in writing


• Ability to set priorities and manage workflow accurately across multiple responsibilities and a growing team


• Ability to work independently and in close coordination with others, shifting between both as the day requires


• Exceptionally detail-oriented with strong organizational skills and consistent follow-through


• Responds to requests with urgency and takes ownership of outcomes

Position Type and Expected Work Hours

This is a full-time position. The associate must work 40.0 hours each week to maintain full-time status. Days and hours of work are Monday through Friday, 8:00am to 5:00 pm, with some flexibility in hours.

Compensation and Benefits

This is a non-exempt position and the approximate range for the hourly rate is $22.00 - $25.00 per hour. Please note the range provided is a good faith estimate at the time of the posting. Actual compensation within that range is based on a wide variety of factors unique to each candidate, including but not limited to, individual qualifications, depth of experience, knowledge, skills, applicable certifications, and physical work location(s).

The Plexus Groupe offers a comprehensive benefits package and perks for regular, full-time positions. Please access the following link for additional details: https://www.plexusgroupe.com/why/careers/

At The Plexus Groupe, we believe in putting people first, focusing on value, service and lasting partnerships, providing authentic leadership, embracing a team approach to drive accountability and innovation, and delivering straight talk to our clients and employees. Learn more about why we are #ProudlyPlexus

The Plexus Groupe is a Top 100 independent insurance advisory firm, backed by our knowledgeable team, cutting-edge resources, and a global network of partnerships. We specialize in comprehensive services across Benefit Administration Technology, Business Insurance, Employee Benefits, Private Client, and Retirement Services.

As a proud partner of Assurex Global—the world’s largest association of privately held insurance brokers—our risk management professionals provide tailored solutions to meet the diverse needs of our clients worldwide.

Headquartered in Deer Park, IL, with additional offices across the U.S. The Plexus Groupe is an equal opportunity employer.

Visit www.plexusgroupe.com to learn more.