Sales Administrator

Chamberlain Advisors; Deer Park (IL); On-site; USD 30,000 - 34,000; Full time

Job summary

Chamberlain Advisors, LLC is seeking a Sales Administrator for our direct client in the insurance sector. This onsite role at the Deer Park, IL headquarters keeps the sales team running by owning calendars, maintaining CRM accuracy, preparing proposals, and coordinating across teams.

Reporting to the Director of Sales, you will manage scheduling with clients and prospects, support pipeline reporting, and help maintain day-to-day operating rhythm as the team grows.

Qualifications

• High school diploma required.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Proficiency in Adobe Acrobat.
• Experience with CRM systems.
• Ability to communicate professionally with clients, prospects, and internal team members, both orally and in writing.
• Ability to set priorities and manage workflow accurately across multiple responsibilities and a growing team.
• Ability to work independently and in close coordination with others, shifting between both as the day requires.
• Exceptionally detail-oriented, with strong organizational skills and consistent follow-through.
• Responds to requests with urgency and takes ownership of outcomes.

Responsibilities

• Manage calendars for a team of producers, coordinating prospect and client meetings via phone and email with professionalism and efficiency.
• Serve as a reliable point of contact for scheduling with clients, prospects, service teams, and internal stakeholders.
• Audit CRM activity (HubSpot) following producer accountability meetings and ensure pipeline data accurately reflects what was discussed.
• Maintain overall CRM hygiene so the system functions as a trusted source of truth for the Director of Sales and leadership.
• Prepare pipeline and producer scorecard reports ahead of coaching conversations and leadership reviews.
• Prepare proposal materials and client-facing documents so producers walk into every meeting equipped and ready.
• Coordinate with service and account management teams on behalf of producers to keep cases moving forward without disrupting selling activity.
• Support the Director of Sales in maintaining the day-to-day operating rhythm of the sales organization.
• Perform other duties as requested by management.

Skills

Calendar management

CRM proficiency

Communication skills

Organization

Attention to detail

Time management

Education

High school diploma

Bachelor’s degree (BS) or equivalent experience

Tools

Microsoft Office

HubSpot CRM

Adobe Acrobat

Job description

Job Title

Sales Administrator

Location

Deer Park, IL – Onsite at the client’s headquarters office.

Duration & Type

Full-Time, Direct Hire (Non-Exempt). Monday–Friday, 8:00 AM–5:00 PM, with some flexibility in hours.

Compensation

Competitive hourly rate ($22–$25/hr), plus a comprehensive benefits package.

Chamberlain Advisors is currently seeking a Sales Administrator for our direct client in the insurance industry. This is a full-time, direct-hire opportunity based onsite at the client’s Deer Park, IL headquarters. The Sales Administrator is one of the most relied-upon roles in the sales organization — the person who keeps a team of producers and a Director of Sales operating at full capacity by owning calendars, CRM accuracy, proposal preparation, and cross-team coordination.

Ideal Candidate Profile

This is a high-visibility, high-trust role for someone who takes pride in being the most organized person in the room and finds real satisfaction in the precision and follow-through that keeps a high-performing team moving. You will work directly with clients and prospects on scheduling, coordinate across service and account management teams, and serve as a trusted extension of the producers you support. Reporting to the Director of Sales, you will help maintain the day-to-day operating rhythm of the sales organization. The scope of this role expands as the team grows — headcount is expected to increase by at least 20% each year — making this a position with real runway for the right person.

What You Will Be Accountable For

• Manage calendars for a team of producers, coordinating prospect and client meetings via phone and email with professionalism and efficiency.


• Serve as a reliable point of contact for scheduling with clients, prospects, service teams, and internal stakeholders.


• Audit CRM activity (HubSpot) following producer accountability meetings and ensure pipeline data accurately reflects what was discussed.


• Maintain overall CRM hygiene so the system functions as a trusted source of truth for the Director of Sales and leadership.


• Prepare pipeline and producer scorecard reports ahead of coaching conversations and leadership reviews.


• Prepare proposal materials and client-facing documents so producers walk into every meeting equipped and ready.


• Coordinate with service and account management teams on behalf of producers to keep cases moving forward without disrupting selling activity.


• Support the Director of Sales in maintaining the day-to-day operating rhythm of the sales organization.


• Perform other duties as requested by management.

What Qualifications You Need

• High school diploma required.


• High-level proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.


• Proficiency in Adobe Acrobat.


• Experience with CRM systems.


• Ability to communicate professionally with clients, prospects, and internal team members, both orally and in writing.


• Ability to set priorities and manage workflow accurately across multiple responsibilities and a growing team.


• Ability to work independently and in close coordination with others, shifting between both as the day requires.


• Exceptionally detail-oriented, with strong organizational skills and consistent follow-through.


• Responds to requests with urgency and takes ownership of outcomes.

Preferred

• Bachelor’s degree (BS) or equivalent experience.


• HubSpot CRM experience.

About the Client

Our client is a leading independent insurance advisory firm that provides tailored risk management solutions to clients across the country. Built on a people-first culture centered on value, service, and lasting partnerships, they deliver comprehensive services spanning business insurance, employee benefits, private client, and retirement services. They believe in authentic leadership, a team approach that drives accountability and innovation, and straight talk with clients and employees alike — and they are growing faster than ever.

Why Work with Chamberlain?

Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience.

Opportunity Employer

Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors’ employees to perform their job duties may result in discipline up to and including discharge.