Sales Administrator

Yancey Bros. Co.

Austell (GA)

On-site

USD 42,000 - 56,000

Full time

7 days ago

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Benefits offered by this job

Full benefits package

401(k) plan

Employee profit sharing

Tuition Reimbursement

Job summary

Yancey Bros. Co., a Georgia-based Caterpillar equipment dealer since 1914, seeks a Sales Administrator to manage invoicing for Machine Division transactions, validate deal costs, and ensure costs are recorded before invoicing.

You will review deal packages, generate invoices, calculate commissions, and manage vendor rebates in the Caterpillar system, while ensuring accurate claims are paid and audits are supported.

Qualifications

Prior experience creating and reviewing invoices for accuracy.
Ability to calculate figures such as discounts, interest, commissions and percentages.
Proficiency with MS Office Suite; familiarity with Adobe Acrobat.

Responsibilities

Review deal packages for accuracy, calculate deal gross profit, and verify rebates.
Discuss issues with sales team and generate invoices for completed deal packages.
Report sales information to vendors and calculate commissions for sales reps.
File and monitor payment of rebates, and support audits with required documentation.
Enter claims in the Caterpillar system and ensure timely payments; participate in safety program.

Skills

Invoice Creation

Cost & Profit Calculation

Dispute Resolution

MS Office

AS400

Attention to Detail

Communication with Sales

Audit Documentation

Education

High School Diploma or GED

Tools

AS400 System

Adobe Acrobat

Job description

Who We Are:

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.

What You Will Be Doing:

The Sales Administrator will accurately and efficiently manage the invoicing of machines and attachments for Machine Division transactions. This person must review all details of the machine order and validate that appropriate costs are recorded prior to invoicing. This position requires a person to have extensive knowledge of Caterpillar programs and how to accurately apply them to the deals prior to invoicing. They must also enter the claims into the Caterpillar system as well as manage and ensure all claims are paid. This position also includes calculation of Salesman commissions.

Primary Responsibilities:

Upon receipt of deal package from sales team, review quote and signed orders for accuracy, calculate deal gross profit and verify accuracy of rebates applied.
Discuss with sales team regarding issues and clarification on deal packages
Generate invoices for completed deal packages
Report sales information to vendors
Calculate commissions for sales representatives
File and monitor payment of rebates from vendors
Provide documentation for internal and external audits

Additional Responsibilities:

Participate in required safety program, and work in a safe manner.
Additional duties as assigned by manager.

Who We Are Looking For:

To be successful in this position you should have a proven sales record along with successes leading and developing a team. You should possess a strong sense of urgency and desire to provide superior customer service. The ability to provide direction and instruction and work in a team environment is essential to this position as well.

Education/Experience:

High school diploma or general education degree (GED)

Required Qualifications/Skills:

Prior experience creating and reviewing invoices for accuracy
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Familiar with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, Access) and Adobe Acrobat
Must have organizational skills, detail oriented, and be compliance driven
Must be able to shift focus as needed and return back to tasks
Must be curious, provide solutions when problems arise and make judgment calls with the information provided
Ability to discuss issues with sales team, providing appropriate solutions and levels of detail needed

Preferred Qualifications/Skills:

1 to 2 years dealer sales administration preferred
Prior experience using an AS400 system

Values:

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

Safety: We value the lives and health of our team and customers above all else.
Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
Teamwork: We work as one across our organization for the benefit of our customers.
Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.
Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

Acting in a safe manner
Exhibiting honesty and integrity
Acting in a fair and ethical manner
Team mentality
Delivering quality results
Embraces change / improvement
Exhibiting superior customer service skills
Exhibiting pride and ownership
Working with a sense of urgency
Exhibiting a winning attitude

What We Offer:

Yancey Bros Co offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

Competitive Pay Structure