Sales Admin Assistant

3M HEALTHCARE; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Sysco is seeking a proactive sales administrative assistant to provide clerical support to the Vice President of Sales. You will manage correspondence, prepare reports, handle scheduling, travel arrangements, and CRM data entry to ensure smooth sales operations.

The role requires strong Microsoft Office skills, attention to detail, and the ability to balance multiple tasks in a fast-paced environment. A high school diploma is required, with a bachelor’s degree preferred.

Qualifications

• High School education required.
• Bachelor's degree in a related field or equivalent preferred.
• 1-2 years administrative support to an executive-level supervisor.
• Working knowledge of Sysco Sales processes and product categories preferred.
• Proficient with Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to type at least 50 wpm accurately.

Responsibilities

• Provide clerical support to the Vice President of Sales.
• Prepare correspondence, reports, and documents using MS Word, Excel, PowerPoint and Access.
• Manage VP of Sales email and scheduling; screen calls and take messages.
• Arrange travel and hotel bookings for sales staff.
• Maintain CRM data and generate promotional reports.
• Assist in preparation of events, food shows and sales meetings.
• Handle donor solicitations and maintain files.

Skills

Office software proficiency

Interpersonal skills

Detail orientation

Time management

Problem solving

Communication

Typing (50 wpm)

Education

High School diploma or equivalent

Bachelor's degree in related field preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Access

Job description

Job Summary

The sales admin provides direct clerical support to the Vice President of Sales for local sales.

Responsibilities

• Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g., Sales Coordinator, Sysco Market, and Sysco Mobile).
• Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• Responsible for Vice President of Sales e-mail.
• Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
• Authorize payroll deductions for hotel rooms per the policy.
• Assist in preparation of food shows and sales meetings.
• Respond to solicitations for company donations.
• Screen phone calls for the Vice President of Sales and takes messages.
• Maintain files.
• Retain local information within Customer Relationship Management (CRM) (Sysco 360).
• Research information on the CRT or PC as required.
• Generate copy and distribute promotional reports.
• Order supplies for the Sales Department.
• Schedule room arrangements, set‑up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
• Collect, prepare and distribute Point‑of‑Sales (POS) material and flyers.
• Run pre‑formatted Business Objects tracking, commission, etc. reports.
• Create and maintain promotional tracking spreadsheets.
• Support other areas of the company as business needs dictate, i.e., reception desk, supply orders, administrative functions, etc.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• High School education required.
• Bachelor's degree in a related field or equivalent educational level preferred.
• 1-2 years related administrative experience providing support to an executive‑level supervisor.
• 2 years related administrative experience preferred.
• Working knowledge of Sysco Sales processes, organization and product categories preferred.
• Intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to type a minimum of 50‑wpm accurately.
• Strong interpersonal skills; capable of communicating effectively with all levels of employees and management.
• Poised, professional and diplomatic under pressure.
• Detail‑oriented and able to balance multiple projects simultaneously in a fast‑paced environment.
• Demonstrated ability to plan and organize work activities.
• Analyze and disseminate forms; manage work time efficiently; follow procedures and policies.
• Identify and solve problems; retain a file system to include alphabetical, numerical, and chronological filing activities.
• Perform basic arithmetic and interpret bar graphs.
• Proofread and correct documents written in English.
• Handle confidential information with integrity and discretion.
• Provide enthusiasm and creativity in problem‑solving, flexibility and a desire to learn.

Benefits

For information on Sysco’s Benefits, please visit SyscoBenefits.com.

Affirmative Action Statement

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and affirmative action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

Opportunity

This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.