Sales Administrative Assistant

HVMG - Hospitality Ventures Management Group; St. Louis (MO); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Health benefits

401(k) with employer match

Employee discounts

Flexible scheduling

Job summary

HVMG - Hospitality Ventures Management Group in the United States is seeking a Sales Coordinator to support the sales team, coordinate meetings and events, and prepare proposals and contracts. The role emphasizes organization, client service, and attention to detail in a fast-paced hotel setting.

The ideal candidate will be customer-focused and comfortable handling administrative tasks, data entry, and general office duties while learning about all aspects of sales, catering, and hotel

Qualifications

• Hotel experience is a plus.
• Applicants should have a high school diploma, a GED, or one year of hotel experience
• Experience is not required
• Certifications may be considered

Responsibilities

• Assist the sales and catering managers and directors with clerical tasks and guest service so that they can focus on closing business.
• Respond to guests' requests in a timely, friendly and efficient manner; perform word processing, typing, e-mailing, data entry, filing, faxing, copying, and processing mail; assist with general office duties and special projects as needed
• Support the Director of Sales and coordinate meetings and events to ensure smooth operations and client satisfaction

Skills

Organizational skills

Customer service

Attention to detail

Documentation & data entry

Communication skills

Education

High school diploma / GED

Job description

Sales Coordinator

We are looking for an organized and proactive Sales Coordinator to support our sales team in driving revenue and delivering exceptional client service. This role includes coordinating meetings and events, preparing proposals and contracts, and maintaining accurate records. The ideal candidate is detail-oriented, customer-focused, and thrives in a fast-paced hospitality environment.

Key Responsibilities

• You will assist the sales and catering managers and directors with clerical tasks and guest service so that they can focus on closing business.
• Your daily tasks will include responding to guests' requests in a timely, friendly and efficient manner; word processing, typing, e-mailing, data entry, filing, faxing, copying, and processing mail; other general office duties and assisting with special projects, as needed.
• Your boss is the Director of Sales.
• A coordinator role is an excellent entry-level position in the sales department because you learn about all aspects of sales, catering, and CS, as well as the operation of the entire hotel. This position can set you up for a progressive career in the sales discipline. It is also a good job for someone who likes to leave work behind at the end of the shift.

Education & Experience

Hotel experience is always a plus! Applicants should have

• A high school diploma, a GED, or one year of hotel experience
• Experience is not required

Additional consideration will be given to applicants who have completed special certifications

What You’ll Need to Succeed

• Eligible to work in the United States
• Sufficient education and/or literacy needed to identify and read product labels and to communicate with guests about job-related needs.
• Ability to sit, stand, bend, kneel, and lift as required—with or without reasonable accommodations
• Availability to work a flexible schedule, including evenings, weekends, and holidays if needed
• A warm, professional demeanor that reflects HVMG’s Culture of Excellence

This position may require a varied schedule, including evenings, nights, weekends, and holidays. Please share your scheduling needs.

Why Our Associates Love HVMG

• Career growth opportunities across our nationwide portfolio
• Flexible scheduling
• Access up to 40% of your earned wages before payday with PayActive
• Paid Time Off (PTO) and Paid Holidays
• Full healthcare benefits: medical, dental, and vision
• 401(k) with guaranteed 4% match and no vesting period
• Exclusive hotel and food & beverage discounts

About HVMG

Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field."

We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President.

The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract.

HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.