Sales Administrative Assistant

McLemore Club, LLC; Georgia; On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Competitive Salary

Daily Pay!

Team Member Hotel Discount Program

Uniforms Provided

Health, Dental, Vision, Life Insurance

Job summary

Valor’s Cloudland at McLemore Resort in Rising Fawn, GA seeks a Sales Administrative Assistant to provide essential admin and clerical support for the Sales & Marketing team. You will handle inquiries related to sales and group bookings, maintain CRM records, and assist with contracts, proposals, and reports.

You will coordinate with Front Desk, Conference Services, Banquets, and Housekeeping to support group logistics, site visits, and events, while ensuring accurate documentation and timely

Qualifications

• High school diploma or equivalent required.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and stay organized in a fast-paced environment.

Responsibilities

• Answer and direct phone calls, emails, and inquiries related to sales and group bookings and enter into CRM system.
• Provide day-to-day administrative support to the Sales team, including scheduling meetings, site visits, and appointments.
• Prepare, proofread, and distribute sales contracts, proposals, correspondence, and reports.
• Maintain and update client and account records in the resort's CRM or booking system.
• Assist with preparing materials for BEOs, resumes, client presentations, site tours, and sales meetings.
• Coordinate with other departments to support group and event logistics.
• Track and organize sales documents, contracts, and files, both physical and digital.
• Assist in generating sales reports, tracking leads, and monitoring booking pace.
• Order and maintain sales office supplies and marketing collateral inventory.
• Support planning and execution of client site visits, including greeting visitors and providing amenities.
• Assist with group reservation updates including rooming lists and group billing in PMS.
• Monitor group cut-off dates and status with Conference Service Manager.
• Manage Hilton’s FastPay system for group commission processing.
• Perform other administrative duties as assigned by the Director of Sales.

Skills

Verbal communication

Written communication

MS Office

Education

High school diploma

Tools

CRM software (Delphi/Amadeus, PEP, R&I)

Job description

## Sales Administrative AssistantApply: Cloudland Rising Fawn, GA: Posted Today: JR108982# **COMPANY OVERVIEW**At Valor, we are passionate Hotelitarians—driven, detail-obsessed professionals who go beyond service to deliver true hospitality. With a global perspective and a commitment to thoughtful hospitality and sustainable dining, we bring enthusiasm, creativity, and local flair to every property we support. We seek individuals who value relationships, embrace high standards, and create meaningful experiences for guests, teams, and owners alike. If you’re someone who notices the little things and strives to make a lasting impact, you’ll thrive here.Please visit http://www.valorhospitality.com to learn more about our existing hotels, other exciting job opportunities and our company.## **About McLemore Resort**Perched atop Lookout Mountain in Rising Fawn, Georgia, McLemore Resort is a mountaintop community and golf destination offering sweeping cliffside views of McLemore Cove and the surrounding Cumberland Plateau. The resort features two championship golf courses (including The Keep named “Best New Course in America” in 2025), a full-service spa, multiple dining venues, and a conference center, along with easy access to hiking, waterfalls, and outdoor recreation. Located roughly two hours from Atlanta and less than an hour from Chattanooga, McLemore combines luxury hospitality with the natural beauty of northwest Georgia's High Country. **Position Summary**The Sales Administrative Assistant provides administrative and clerical support to the Sales team at McLemore Resort, helping ensure smooth daily operations, accurate documentation, and excellent internal and external communication. This role is essential to supporting group bookings, client correspondence, and general sales office functions.Employment Type: Hourly (Non-Exempt)Department: Sales & MarketingReports To: Director of Sales ## **Key Responsibilities*** Answer and direct phone calls, emails, and inquiries related to sales and group bookings and enter into CRM system* Provide day-to-day administrative support to the Sales team, including scheduling meetings, site visits, and appointments* Prepare, proofread, and distribute sales contracts, proposals, correspondence, and reports* Maintain and update client and account records in the resort's CRM or booking system* Assist with preparing materials for BEOs, resumes, client presentations, site tours, and sales meetings* Coordinate with other departments (Front Desk, Conference Services, Banquets, Housekeeping) to support group and event logistics* Track and organize sales documents, contracts, and files, both physical and digital* Assist in generating sales reports, tracking leads, and monitoring booking pace* Order and maintain sales office supplies and marketing collateral inventory* Support the planning and execution of client site visits, including greeting visitors and preparing and dropping welcome amenities.* Assist with group reservation updates as needed including entering rooming lists, making changes, pulling client rooming lists, and setting up group billing in the property management system.* Monitor group cut off dates and check with Conference Service Manager’s on status on room blocks.* Manage Hilton’s FastPay system for group commission processing, including uploading contract, entering pickup and confirming group commission amounts.* Perform other administrative duties as assigned by the Director of Sales## **Qualifications — Required*** Minimum of high school diploma or equivalent (GED)* Reliable personal transportation* Strong verbal and written communication skills* Proficiency with Microsoft Office (Word, Excel, Outlook)* Excellent organizational skills and attention to detail* Ability to multitask and prioritize in a fast-paced environment* Professional demeanor and strong customer service orientation## **Qualifications — Preferred*** Prior experience in an administrative, hospitality, or sales support role* Familiarity with hotel/resort booking or CRM software – Delphi/Amadeus, PEP, R&I* Experience in the hospitality or tourism industry## **Work Environment & Physical Requirements*** Primarily office-based within the resort setting* May require occasional movement throughout the resort property to support site visits or events* Ability to sit, stand, and use a computer for extended periods* Occasional lifting of office supplies or event materials (up to 20 lbs)## **Schedule*** Hourly, non-exempt position* Full-time or part-time hours available; may require occasional evenings or weekends to support sales events or client visits# BENEFITS PACKAGE* Competitive Salary* Daily Pay!* Team Member Hotel Discount Program* Uniforms Provided for most positions* Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options* Paid PTO* 401k with employer match* Food and Beverage Discounts* Tuition ReimbursementIf you think you bring the ideal blend of skills, attitude and teamwork, sprinkled with a love for natural beauty and the resort life, this could be the perfect home for you! Are you passionate and creative with a desire to grow? Let’s talk! Click here to learn more about what makes Cloudland at McLemore Resort a one-of-a-kind in experience in the Southeast!