Safety & Training Administrator

Sumter Utilities Inc; Sumter (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

Sumter Utilities Inc seeks an Administrator to coordinate, manage, and support all administrative functions for the Safety & Training programs. You will ensure compliance with apprenticeship standards, maintain records, and support apprentices and instructors.

The role acts as liaison among apprentices, employers, training providers, and regulatory agencies, handling data management, reporting, and stakeholder coordination.

Qualifications

• Minimum of 2-3 years of administrative, program coordination, or workforce development experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management systems.
• Excellent written and verbal communication skills.

Responsibilities

• Administer day-to-day operations of the lineman apprenticeship program.
• Maintain apprentice enrollment, registration, and progression records.
• Monitor apprentice compliance with program requirements, including work hours, training hours, certifications, and evaluations.
• Prepare and submit required reports to state and federal apprenticeship agencies.
• Assist in the development and implementation of Safety & Training policies and procedures.
• Schedule classroom instruction, field training, testing, and related program activities.
• Coordinate with instructors, training centers, and employers to ensure training requirements are met.
• Track apprentice attendance, grades, certifications, and completion milestones.
• Maintain training calendars and communicate schedules to apprentices and their superiors.
• Ensure program compliance with Department of Labor, state apprenticeship standards, and industry regulations.
• Maintain confidential apprentice files and electronic databases.
• Prepare documentation for audits, inspections, and accreditation reviews.
• Monitor safety training requirements and certification renewals.
• Serve as the primary administrative point of contact for apprentices.
• Assist apprentices with registration, training schedules, and program requirements.
• Respond to inquiries and provide guidance regarding apprenticeship policies and procedures.
• Coordinate apprentice schedules and graduation activities.
• Collaborate with utility companies, contractors, labor organizations, educational institutions, and regulatory agencies.
• Support apprenticeship committee meetings by preparing agendas, reports, and meeting minutes.
• Maintain effective communication with employers regarding apprentice progress and program requirements.
• Generate reports on apprentice enrollment, retention, completion rates, and workforce development metrics.
• Maintain apprenticeship management systems and databases.
• Analyze program data and provide recommendations for continuous improvement.

Skills

Strong organizational skills

Excellent written & verbal comms

Microsoft Office proficiency

Recordkeeping & data management

Education

High School diploma or equivalent

Tools

Database management systems

Microsoft Office Suite

Job description

The Administrator is responsible for coordinating, managing, and supporting all administrative functions related to the Safety & Training programs. This role ensures compliance with Safety, Training & apprenticeship standards, maintains accurate records, coordinates training activities, supports apprentices and instructors, and serves as a liaison between apprentices, employers, training providers, and regulatory agencies.

Program Administration

• Administer day-to-day operations of the lineman apprenticeship program.
• Maintain apprentice enrollment, registration, and progression records.
• Monitor apprentice compliance with program requirements, including work hours, training hours, certifications, and evaluations.
• Prepare and submit required reports to state and federal apprenticeship agencies.
• Assist in the development and implementation of Safety & Training policies and procedures.

Training Coordination

• Schedule classroom instruction, field training, testing, and related program activities.
• Coordinate with instructors, training centers, and employers to ensure training requirements are met.
• Track apprentice attendance, grades, certifications, and completion milestones.
• Maintain training calendars and communicate schedules to apprentices and their superiors.

Compliance & Recordkeeping

• Ensure program compliance with Department of Labor, state apprenticeship standards, and industry regulations.
• Maintain confidential apprentice files and electronic databases.
• Prepare documentation for audits, inspections, and accreditation reviews.
• Monitor safety training requirements and certification renewals.

Apprentice Support

• Serve as the primary administrative point of contact for apprentices.
• Assist apprentices with registration, training schedules, and program requirements.
• Respond to inquiries and provide guidance regarding apprenticeship policies and procedures.
• Coordinate apprentice schedules and graduation activities.

Stakeholder Relations

• Collaborate with utility companies, contractors, labor organizations, educational institutions, and regulatory agencies.
• Support apprenticeship committee meetings by preparing agendas, reports, and meeting minutes.
• Maintain effective communication with employers regarding apprentice progress and program requirements.

Data Management & Reporting

• Generate reports on apprentice enrollment, retention, completion rates, and workforce development metrics.
• Maintain apprenticeship management systems and databases.
• Analyze program data and provide recommendations for continuous improvement.

Required Qualifications

• High School graduate or equivalent.
• Minimum of 2-3 years of administrative, program coordination, or workforce development experience.
• Strong organizational and recordkeeping skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management systems.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.

Preferred Qualifications

• Experience working with apprenticeship, workforce development, training, or educational programs.
• Knowledge of Department of Labor apprenticeship regulations and reporting requirements.
• Experience in the utility, electrical, construction, or skilled trades industry.