Safety Support Specialist

hartexternaljobs; Town of Florida (NY); On-site; USD 26,000 - 30,000; Part time

Job summary

HART is seeking a part-time Safety Support Specialist to provide administrative and operational support to the Safety and Security Department in Tampa, FL. You will maintain records, track safety concerns and assist with inspections while handling confidential information.

The role combines office duties with facility visits, requiring availability for nights, weekends and other non-traditional hours. Strong data management and communication skills are essential.

Qualifications

• A high school diploma or GED.
• At least two years of administrative, clerical, safety, security, video monitoring or related experience.
• A valid driver license.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, along with data entry, word processing, spreadsheets and other required business software.
• Ability to use computers, copiers, scanners, multi-line telephone systems and related office equipment.
• Ability to gather, organize, format and analyze information using specialized administrative, clerical or operational knowledge.
• Ability to work independently, follow procedures and exercise sound judgment.
• Excellent verbal, written and interpersonal communication skills.

Responsibilities

• Provide administrative and operational support for agency safety, security, compliance, training, inspections and emergency preparedness.
• Maintain databases, logs, files and tracking systems for accidents, incidents, training, inspections and corrective actions.
• Assist with safety and security investigations as directed by the Safety and Security Manager.
• Process and track safety documentation; ensure information is complete and routed for review.
• Obtain and review video of events on agency vehicles or facilities, as directed.
• Monitor corrective actions from inspections, audits and investigations and provide status updates.

Skills

Administrative skills

Data entry

Communication

Organization

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Pay range $19.08 to $22.11 per hour

Location 4305 East 21st Avenue, Tampa, Florida 33605

Employment Part time

Closing date Until filled

Requisition 26-068

License Valid driver license required

Support Safety Across HART Operations

HART is seeking a Safety Support Specialist to provide administrative and operational support to the Safety and Security Department. In this part-time role, you will maintain accurate records, help track safety concerns and corrective actions, and support inspections and investigations while protecting confidential information.

Your work will combine office responsibilities with visits to agency facilities and operational areas. You will organize accident and incident documentation, obtain and review video as directed, and help department staff follow up on outstanding safety items. The position requires availability for nights, weekends and other non-traditional hours as needed.

Why Choose HART

• Put your administrative, clerical, safety, security or video-monitoring experience to work supporting safe transit operations.
• Gain exposure to departmental work involving compliance, training, inspections, investigations and emergency preparedness.
• Combine detailed records management with practical support in HART facilities and operational environments.
• Contribute to a safe environment for employees, customers, contractors and visitors in a part-time position.

What You Will Do

• Provide administrative and operational support for agency safety, security, compliance, training, inspections and emergency preparedness.
• Maintain accurate databases, logs, files and tracking systems for accidents, incidents, training, inspections, corrective actions, safety concerns and other departmental activities.
• Assist with safety and security investigations as directed by the Safety and Security Manager.
• Process and track accident, incident, injury, hazard and other safety documentation; check that required information is complete and route it for review and follow-up.
• Obtain and review video of events occurring on agency vehicles or at agency facilities, as directed.
• Monitor corrective actions arising from inspections, audits, accident investigations, hazard assessments and other safety and security activities.
• Follow up on outstanding corrective actions and provide status updates to department staff.
• Assist Safety and Security personnel with routine facility and operational inspections; document observations, identify potential hazards and communicate findings for review and corrective action.
• Protect sensitive safety, security, personnel, accident, incident and investigative information in accordance with agency policies and applicable laws and regulations.
• Perform other work-related duties and responsibilities as assigned in support of the Safety and Security Department.

What Success Looks Like

• Accurate records. You keep databases, logs and supporting documents complete, organized and current.
• Consistent follow-up. You track outstanding corrective actions and give department staff clear status updates.
• Careful observation. You document inspection findings and review video as directed, reporting relevant information accurately.
• Sound judgment. You follow established procedures, work within your assigned responsibilities and handle sensitive information discreetly.
• Dependable support. You prioritize assignments, meet deadlines and communicate professionally while adapting to interruptions.

Required

• A high school diploma or General Education Development (GED) certificate.
• At least two years of administrative, clerical, safety, security, video monitoring or related experience.
• A valid driver license.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, along with data entry, word processing, spreadsheets and other required business software.
• Ability to use computers, copiers, scanners, multi-line telephone systems and related office equipment.
• Ability to gather, organize, format and analyze information using specialized administrative, clerical or operational knowledge.
• Ability to work independently, choose an appropriate approach within established guidelines, follow procedures and exercise sound judgment.
• Excellent verbal, written and interpersonal communication skills, including the ability to prepare, review and edit clear, accurate and concise reports.
• Ability to organize and prioritize multiple assignments, meet deadlines and remain effective under pressure and frequent interruptions.
• Ability to interact professionally and positively with employees, customers, vendors and members of the public with diverse personalities and abilities.
• Strict confidentiality and discretion when handling sensitive information.
• Ability to perform basic calculations accurately and meet attendance and punctuality requirements.

Work Environment and Physical Demands

Work takes place in office, street, community, shop and operational environments. You must be available to work nights, weekends and other non-traditional hours as required.

• Safely walk throughout an active operations campus and onboard fixed-route buses.
• Sit, stand, walk, communicate orally and in writing, listen and use a computer frequently.
• Bend, reach and stoop, and occasionally lift and carry objects weighing up to 50 pounds.
• Communicate effectively and make the visual observations needed to perform assigned duties safely.
• Work around moderately unpleasant conditions that may include dust, noise, temperature extremes, weather, petroleum products and chemicals when visiting operating facilities.
• Follow applicable policies, procedures, safety precautions and regulations, and use required protective clothing and equipment.

Reasonable accommodations may be available to qualified individuals with disabilities.

Safety and Security Responsibilities

All HART employees are responsible for maintaining a safe and secure environment for customers, contractors, visitors and coworkers. Employees must follow applicable health, safety, security and quality-management procedures; recognize and report accidents and hazardous conditions; assist with the development of workplace safety procedures for their department; promote those procedures; and properly use and care for assigned equipment and materials.

HART promotes a safe and healthy work environment and provides appropriate safety and equipment training as required.

Equal Employment Opportunity and Accommodations

HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or any other status protected by federal or state law. Reasonable accommodations are available to persons with disabilities during the application and interview process in accordance with the Americans with Disabilities Act.

The statements above describe the general nature and level of work performed by employees assigned to this position. They are not intended to represent an exhaustive list of every responsibility, duty, qualification or working condition associated with the position. Employees may perform other duties as assigned.

It is the responsibility of all HART employees to provide a safe and secure environment for HART customers, contractors, visitors and fellow co-workers. HART employees are also responsible for:

• Adhering to stated policies and procedures relating to health and safety, security, and quality management.

• Recognizing and reporting all accidents and hazardous conditions.

• Assisting in the development of workplace safety procedures for their respective departments.

• Promoting workplace safety procedures within their department.

• Adhering to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

EEO Compliance: HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law.

ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act.