Safety Specialist

Down To Earth Landscape & Irrigation; Florida; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

Ancillary insurance benefits

401k with employer match

Paid time off

Paid holidays

Weekly pay

Ongoing training

Job summary

Down To Earth Landscape & Irrigation in Florida is seeking a detail-oriented administrative support to assist the Director of Safety and the safety team with day-to-day tasks, safety and claims administration, and accurate record keeping. You will maintain safety programs, coordinate incident reporting, support audits and insurance documentation, and help with training and monthly safety tasks.

This role offers full-time hours, paid benefits, and opportunities to grow within a nationwide

Qualifications

• At least one year of hands-on experience in an administrative role.
• Background in safety programs, insurance, and workers’ compensation and auto claims preferred.
• Valid driver’s license in good standing.
• Ability to travel occasionally.

Responsibilities

• Support the Director of Safety and safety department with safety and claims administration.
• Maintain safety programs and records daily for accuracy and efficiency.
• First line of contact for branch operations on safety issues.
• Coordinate reporting and documentation for incidents/accidents.
• Schedule post-accident drug testing and required documentation.
• Attend Incident Reviews for record keeping and compliance.
• Provide documentation to Legal and insurance adjusters for claims handling.
• Update incident reporting system with claim status updates.
• File insurance claims with third party administrator.
• Manage workers’ compensation and auto claims processes.
• Communicate with legal, safety director, and management on safety issues and claims.
• Monitor light duty assignments and Restricted Duty Program progress.
• Assist with safety program data collection for inspections, drills, and events.
• Assist in annual insurance audit processes.
• Produce monthly and periodic safety reports.

Skills

Administrative experience

Safety programs knowledge

OSHA familiarity

Communication skills

Microsoft Office

Education

High School Diploma or equivalent

Tools

Dayforce

SambaSafety

JJ Keller

CounselLink

Job description

We are looking for someone to support the Director of Safety and the safety department in day-to-day operations, undertaking various safety and claims administrative duties led by management instruction and ensuring work is completed accurately and in a timely manner.

Key Result Areas:

• Support the Director of Safety and safety department with duties related to safety and claims administration.
• Maintain safety programs/systems and records daily to ensure accuracy and efficiency.
• First line of contact for branch operations regarding any safety related issues.
• Coordinates with and assists branch management and other administrative personnel when incidents/accidents occur to ensure appropriate reporting and documentation is submitted in a timely manner.
• Schedules post-accident drug testing and processes any additional needed documentation.
• Attends Incident Reviews for record keeping and post-accident compliance.
• Provides documentation to Legal team and insurance adjusters for proper claims handling of worker’s compensation and automobile claims.
• Update incident reporting system (CounselLink) with incident/claim status updates for worker’s compensation and automobile claims.
• File insurance claims with third party administrator.
• Manage and follow-up on worker’s compensation and automobile insurance claims.
• Effectively communicate with the legal department, safety director, and management regarding safety issues, worker’s compensation claims, and auto claims.
• Monitors light duty assignments and progress updates for Restricted Duty Program.
• Facilitate new-hire Motor Vehicle Report (MVR) Requests and update safety/Human Resources systems such as Dayforce, SambaSafety, JJ Keller etc.
• Assigns JJ Keller driving tests to new-hires and post-accident drivers, verify/approve Vehicle Policy completion in Dayforce, and notify insurance of new drivers and any terminations.
• Maintain driver records including monthly Driver’s License checks, annual MVRs, DOT Clearinghouse annual queries, and Random Drug & Alcohol screening for CDL license holders.
• Collects and maintains required insurance documents for employees driving personal vehicles.
• Aid with safety programs with mid-month reporting, data collection for Site Inspections, Safety Rodeos, Safety Meetings, and other monthly assigned tasks or special-event safety challenges.
• Assist in yearly insurance audit processes.
• Provides results on monthly JJ Keller driving test completion, daily/weekly vehicle inspection reports, monthly incident reports, Claims monthly/YTD reports, and monthly Green Vest Training completion reports.
• Other safety administrative duties and special projects assigned.

Requirements:

• At least one year of hands-on experience working in an administrative role or the equivalent combination of education and experience is required.
• Background in safety programs, insurance, and worker’s compensation and auto claims handling preferred.
• Valid driver’s license in good standing that meets company requirements.
• Ability to travel with an occasional overnight stay is preferred.
• Familiar with OSHA regulations and Worker’s Compensation preferred.
• Requires solid written and verbal communication skills.
• Overall computer and mobile app literacy (Microsoft Office) is required.
• Familiar with various Safety management & organizational systems preferred.
• Must be detail oriented, self-motivated, and disciplined with the ability to multi-task.

The well-being of our team members is important to us, and we want to ensure that you feel supported in your growth. Benefits are offered to all full-time employees (30+ hours) and include the following:

• Medical, Dental and Vision insurance
• Ancillary insurance benefits
• 401k with employer match
• Paid time off
• Paid holidays
• Weekly pay
• Ongoing training

About Us:

Here at Down to Earth, we pride ourselves in our commitment to our team and the communities we support. With over 1,200 employees spanning across 12 locations, we provide premium commercial landscape development, maintenance, and enhancement services serving multiple regions across Florida.

We are invested in shaping the future of the green industry by focusing on community, continuous improvement, and quality every time. We approach each project with the same business strategy and principles that have made us successful for 30 years: surround yourself with team members that care and offer services that exceed client expectations. We strive to build long-term relationships by exemplifying value through superior work.

Come and experience the Down to Earth difference! Join our team and work alongside Florida’s best landscape and irrigation professionals. We offer the perfect place to work, learn, and grow. Learn more by visiting our website at www.dtelandscape.com.

Down To Earth is proud to be an Equal Employment Opportunity employer. We strive to recruit, develop, and retain top candidates by providing an engaging culture and opportunities to grow and develop. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any other characteristic protected by applicable law.