Safety and Fleet Administrator

Infinity Natural Resources, Inc.; Morgantown (WV); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Infinity Natural Resources, Inc. in Morgantown, WV, offers a hybrid-role supporting the Safety team and administering INR's fleet program. You will manage vehicle records, licensing, and driver files while coordinating with fleet vendors.

The role reports to the Health and Safety Manager and contributes to safety culture and regulatory compliance. The position requires 2–4 years of admin experience, strong MS Office skills, and attention to detail.

Qualifications

• 2-4 years of administrative experience, preferably supporting fleet management, safety, or compliance functions in oil & gas
• Strong proficiency in Microsoft Office Suite; familiarity with fleet telematics/management is a plus
• Experience coordinating with vendors (fleet leasing, maintenance, insurance, telematics) preferred

Responsibilities

• Administer INR's fleet management program, including vehicle assignments, titling/registration, licensing, insurance coordination, and life-cycle activities
• Maintain accurate fleet records, including vehicle inventory, mileage, fuel card usage, maintenance schedules, and driver assignments
• Monitor driver qualification files to ensure compliance with company policy and DOT requirements
• Serve as primary contact for fleet vendors, including leasing, maintenance, fuel card, and GPS/telematics providers
• Track and report fleet costs, fuel usage, and maintenance trends, and identify savings opportunities
• Support fleet and safety initiatives, including vehicle inspections, incident reporting, safety communications, campaigns, and recognition programs
• Coordinate safety training and new-hire safety orientation logistics, including scheduling and attendance tracking
• Consolidate safety data and support metric tracking and performance reporting
• Maintain safety filing systems and controlled documents with version control; assist with regulatory submissions and audit documentation
• Maintain and update safety management software and reporting systems

Skills

Administrative support

Vendor coordination

Safety/compliance

Microsoft Excel

Time management

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Fleet te​lematics

SharePoint

Safety data systems

Job description

Infinity Natural Resources (NYSE: INR), is an oil and gas exploration and production company deeply rooted in the Appalachian Basin. Headquartered in Morgantown, WV, we are committed to responsible energy development, operational excellence, and strong environmental stewardship across our growing operations in Ohio and Pennsylvania. We pride ourselves on a collaborative work environment, a team dedicated to innovation and safety, and our strong connection to the Appalachian Basin, the region we proudly call home and operate within.

The Opportunity

Join our Safety team in a role that keeps people, vehicles, and processes running safely. You'll provide skilled administrative support to the Safety team and serve as administrator of INR's fleet management program, overseeing vehicle records, compliance, and vendor coordination across the Appalachian Basin. Reporting to the Health and Safety Manager, your work will directly support our safety culture and regulatory compliance.

Location

This position is based at our Morgantown, WV headquarters on a hybrid schedule - in the office Tuesday through Thursday, with Monday and Friday worked from a home office. Occasional field or site visits should be expected as projects require.

What You'll Be Doing

• Administer INR's fleet management program, including vehicle assignments, titling/registration, licensing, insurance coordination, and life-cycle activities (acquisition, reassignment, disposal/replacement)
• Maintain accurate fleet records, including vehicle inventory, mileage, fuel card usage, maintenance schedules, and driver assignments
• Monitor driver qualification files (MVRs, license status, defensive driving training) to ensure compliance with company policy and DOT requirements
• Serve as primary contact for fleet vendors, including leasing, maintenance, fuel card, and GPS/telematics providers
• Track and report fleet costs, fuel usage, and maintenance trends, and identify savings and utilization opportunities
• Support fleet and safetyinitiatives, including vehicle inspections, incident reporting, safety communications, campaigns, and recognition programs
• Provide day-to-day administrative support to the Safety team, including coordinating meetings, preparing agendas and minutes, and tracking follow-up actions
• Coordinate safety training and new-hire safety orientation logistics, including scheduling, attendance tracking, and documentation
• Consolidate safetydata (incident reports, inspections, training records) and support metric tracking and performance reporting
• Maintain safety filing systems and controlled documents with proper version control, and assist with regulatory submissions and audit documentation
• Maintain and update safetymanagement software and reporting systems

Your Background

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Occupational Health & Safety, Logistics, or a related field preferred (relevant experience accepted in lieu of a degree)
• 2-4 years of administrative experience, preferably supporting fleet management, safety, or compliance functions in the oil and gas industry
• Experience coordinating with vendors (fleet leasing, maintenance, insurance, telematics) preferred
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, SharePoint); familiarity with fleet telematics/management and Safety data systems is an advantage
• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced, team-oriented environment
• Excellent attention to detail and accuracy in maintaining records and controlled documentation
• Strong written and verbal communication skills for safety communications and cross-department and vendor coordination
• Discretion in handling confidential personnel, driver, and vehicle records

Infinity Natural Resources is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].