Safety and Administration Specialists I, II, Sr.

Philadelphia Gas Works; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Safety and Administration Specialist to join their team. This role offers the opportunity to contribute to workplace safety and administration, ensuring the safety and well-being of employees. You will assist in preparing reports, coordinating safety programs, and maintaining documentation. With a focus on safety and a commitment to employee wellness, this position provides a supportive environment for professional growth. If you are passionate about safety and administration and want to make a significant impact, this is the perfect opportunity for you.

Benefits

Free Health Insurance Options

Free Dental Insurance

Flex Spending

Commuter Benefits

Pension Plan

Free Parking

Wellness Programs

Onsite Gyms

Tuition Assistance

Parental Leave

Qualifications

• 2-3 years of experience in workplace safety issues required.
• Certification in Safety or related field preferred.

Responsibilities

• Assist with preparation of reports, scheduling meetings, and coordinating vendor services.
• Provide administrative support for Corporate Safety and manage safety-related programs.

Skills

Workplace Safety Management

Communication Skills

Problem Solving

Mathematical Skills

Customer Service Orientation

Education

High School Diploma/GED

Bachelor’s Degree in Safety or related field

Associate Degree or some college

Tools

Microsoft Office

Oracle Accounting Software

Job description

Overview

Philadelphia Gas Works

Looking for a challenge and ready to light up your career?

Free Health Insurance Options – Free Dental Insurance – Flex Spending - Commuter Benefits - Pension Plan – Free Parking – Wellness Programs – Onsite Gyms – Tuition Assistance - PSLF Eligible Employer - Parental Leave

The Philadelphia Gas Works (PGW) is the largest municipally-owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers. From its humble beginnings in 1836, PGW has grown into the large, modern facility that exists today. As one of the nation's leading natural gas providers, PGW prides itself on stability and continual growth. PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region.

Become part of the PGW Team!

Location: 800 W Montgomery Ave, Philadelphia, PA 19122

A hybrid work schedule (1 day remote) may be available for PA residents after six months. You will be required to be in the office 5 days a week for the first six months.

Safety and Administration Specialist

Responsibilities

1. Assist department management team as requested with:
2. Preparation of various forms, reports, documents, correspondences, etc.
3. Scheduling meetings, conferences, and business trips.
4. Coordinating vendor services; establishing positive and productive relationships with vendors and other contacts.
5. Maintaining accurate electronic and manual files of required and historical documentation of departmental activities.
6. Assisting in the research and development of special reports, analysis and presentation of information and management of data to support departmental operations; prepare necessary information to respond to all inquiries and submit detailed reports and findings.
7. Performing a variety of accounting related functions including but not limited to processing vendor invoices, subscriptions, and professional memberships applications/renewals, and assisting in the preparation of accounting information for budget reporting.
8. Coordinating a variety of programs and events by providing instruction, soliciting event support, sending out event schedules and notices, and securing appropriate space for events, including but not limited to:
1. Accident Reduction Program (tracking employee injuries and conducting sedan driver re-qualification).
2. Safety Ergonomics Program.
3. Basic Life Support Classes (CPR/AED).
4. Forklift.
5. Defensive Driver.
9. Providing administrative support for Corporate Safety, including gathering information such as driving statistics, narratives on lost-time accidents and tabulating monthly and annual statistics for accidents and man-hours worked by department for the bi-monthly Safety Report.
10. Scheduling and notifying appropriate personnel of meetings and training including but not limited to Managers Safety Committee, Union/Management Safety Committee, Safety Training Sessions; prepare agendas, minutes, additional handouts, and any other materials needed. Serve as Chair for the Office Safety Committee and other Safety meetings as required.
11. Auditing company facilities for safety concerns and inspecting specified areas to ensure the presence of fire prevention equipment, safety equipment (AEDs, etc.) and first aid supplies.
12. Working with the Medical Department to identify and implement employee ergonomic needs and prevent related injuries; coordinate with those employees and facilities to supply the appropriate ergonomic device.
13. Preparing purchase requisitions and vouchers for safety equipment, contracts, office supplies, technical manuals and materials, award certificates, etc.
14. Participating in company safety goal-setting activities; addressing safety concerns with departmental safety coordinators and developing action plans to ensure resolution.
15. Preparing drafts of safety related news articles for the company newspaper and Safety & Health bulletins as directed.
16. Providing administrative support for the Company Safety Awards Contest.
17. Acting as lead Accountability Coordinator for emergency evacuations of the main office complex.
18. Performing other special projects and assignments as requested.

Qualifications

Specialist I

1. High School Diploma/GED with certification in Safety or other related field; associate degree or some college preferred.
2. 2 – 3 years’ relevant work experience working with workplace safety issues.

Specialist II & Sr.

1. Bachelor’s Degree with certification in Safety or other related field; associate degree or some college with relevant work experience.
2. 3-5 years’ relevant work experience with workplace safety issues.
3. Certified Office Ergonomics Evaluator, Industrial Ergonomic Evaluator Certification, or similar certification.
4. OSHA 10- and 30-hour General Industry or Construction certification.
5. HAZWOPER 40-hour certification.

Sr Specialist

1. 5-8 years’ relevant experience working with workplace safety issues.
2. Associate Safety Professional (ASP) or higher Certification.
3. Must have strong work ethic in handling highly sensitive and confidential information.
4. Must be proficient in Basic Life Support procedures with the ability to facilitate classes (Certification preferred).
5. Must have a valid driver’s license and clean driving record.
6. Must have mathematical/problem solving skills with the ability to apply learned mathematical skills to business processes to process purchase orders, review budget information, etc.
7. Must have verbal and written communications skills to build long-term constructive and cooperative working relationships with co-workers, vendors, management, and outside agencies.
8. Must have administrative and organizational skills with the ability to handle multiple projects and work independently.
9. Must have troubleshooting and follow-up skills with the ability to identify problematic situations and resolve.
10. Have documentation and recordkeeping skills with the ability to compile, review and enter a variety of information manually and electronically and in compliance with corporate policy.
11. Must have a customer-service oriented approach to taking on daily tasks and personal interactions.
12. Must be proficient in the use of Microsoft Office, Outlook, and accounting software such as Oracle, etc.
13. An equivalent combination of education and experience may be acceptable.