Safety Administrator Remote

Vector Talent Solutions; Toledo (OH); Remoto; USD 42.000 - 63.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical benefits

Dental benefits

Vision benefits

401(k)

Paid time off

Paid holidays

Life insurance

Disability benefits

Descrizione del lavoro

Vector Talent Solutions is seeking a Safety Administrator to support its Safety & Compliance team. The role focuses on organizing electronic safety records, coordinating training, assisting with inspections, and delivering timely safety reports across locations and business units.

Responsibilities include data compilation, preparing leadership materials, and supporting OSHA recordkeeping. The position is primarily on-site, with occasional travel, and requires strong organization, communication,

Competenze

• High school diploma or GED required; additional coursework or certification in safety, business administration, or a related field preferred.
• 1–3 years of administrative, safety support, training coordination, or related experience preferred.
• Proficiency in Microsoft Excel, Word, Outlook, and electronic recordkeeping systems.
• Ability to learn Novara, incident reporting platforms, and other company systems.
• Strong organizational skills, attention to detail, and ability to manage recurring deadlines.
• Clear written and verbal communication and ability to coordinate with field and corporate teams.
• Experience in construction, utilities, field operations, or safety administration preferred.
• Familiarity with OSHA-related documentation and safety training records is a plus.

Mansioni

• Compile incident, training, safety meeting, inspection, and labor-hour data for monthly and periodic safety reports.
• Prepare regional summaries, leadership presentations, and safety metrics; validate source data and investigate discrepancies.
• Support OSHA recordkeeping inputs and incident reporting administration as directed by the Safety & Compliance team.
• Coordinate with Operations, HR, Accounting, and designated Risk/DOT personnel to obtain accurate information and route requests to the correct owner.
• Maintain organized electronic records of safety forms, job hazard analyses (JHAs), training documentation, and related correspondence.
• Process safety-related requests and documentation updates in applicable systems.
• Support safety recognition initiatives, including nominations, award tracking, and coordination with supervisors.
• Coordinate safety boot reimbursement and voucher requests and prescription safety eyewear administration in accordance with established programs.
• Serve as a subject matter expert for applicable safety information management systems.
• Manage the AED program.

Conoscenze

Organization

Communication

Attention to detail

Collaboration

Time management

Safety administration

Formazione

High school diploma or GED

Safety/business administration certification

Strumenti

Novara

Incident reporting platforms

Microsoft Excel

Microsoft Word

Microsoft Outlook

Descrizione del lavoro

Position Overview

The Safety Administrator provides administrative and operational support to Vector’s Safety & Compliance team, helping maintain accurate safety records, coordinate training, support inspections, and deliver timely reporting across locations and business units.

This position works closely with field supervisors, operations leaders, and safety personnel to organize documentation, support safety programs, and ensure follow-through on assigned safety activities. The role supports program administration; technical safety determinations and DOT drug and alcohol program ownership remain with the designated responsible teams.

Reporting & Cross-Functional Support

• Compile incident, training, safety meeting, inspection, and labor-hour data for monthly and periodic safety reports.
• Prepare regional summaries, leadership presentations, and safety metrics; validate source data and investigate discrepancies.
• Support OSHA recordkeeping inputs and incident reporting administration as directed by the Safety & Compliance team.
• Coordinate with Operations, HR, Accounting, and designated Risk/DOT personnel to obtain accurate information and route requests to the correct owner.

Safety Program Administration & Records

• Maintain organized electronic records of safety forms, job hazard analyses (JHAs), training documentation, and related correspondence.
• Process safety-related requests and documentation updates in applicable systems.
• Support safety recognition initiatives, including nominations, award tracking, and coordination with supervisors.
• Coordinate safety boot reimbursement and voucher requests and prescription safety eyewear administration in accordance with established programs.
• Serve as a subject matter expert for applicable safety information management systems.
• Manage the AED program.

Safety Systems & Data Integrity

• Maintain employee, location, equipment, and training data in Novara and other designated safety systems.
• Audit safety records, training rosters, assigned workflows, notifications, and dashboards for completeness and accuracy.
• Assist with safety forms, system resources, job aids, scheduled reports, and process improvements.

Training & Emergency Preparedness

• Coordinate CPR/First Aid and other safety training records, rosters, certification documentation, materials, and related invoices.
• Support preparation and updates of emergency response plans, maps, site information, and emergency equipment locations using information verified by site leadership.
• Communicate training and inspection reminders and follow up on missing documentation.

Inspections, Equipment & Supplies

• Track monthly inspection documentation for first aid kits, eyewash stations, fire extinguishers, AEDs, and other assigned safety equipment.
• Coordinate safety materials, recognition items, signage, and supply requests; maintain inventory and shipment records.
• Escalate overdue inspections, incomplete records, or identified concerns to the appropriate safety leader.
• Perform other related duties as assigned.

Qualifications

• High school diploma or GED required; additional coursework or certification in safety, business administration, or a related field preferred.
• 1–3 years of administrative, safety support, training coordination, or related experience preferred.
• Proficiency in Microsoft Excel, Word, Outlook, and electronic recordkeeping systems.
• Ability to learn Novara, incident reporting platforms, and other company systems.
• Strong organizational skills, attention to detail, and ability to manage recurring deadlines.
• Clear written and verbal communication and ability to coordinate with field and corporate teams.
• Experience in construction, utilities, field operations, or safety administration preferred.
• Familiarity with OSHA-related documentation and safety training records is a plus.

Core Competencies

• Accuracy & Accountability: Maintains reliable records and follows through on assigned work.
• Organization: Prioritizes competing requests and recurring reporting deadlines.
• Communication: Provides clear updates and follows up professionally with stakeholders.
• Confidentiality: Handles sensitive employee and incident information appropriately.
• Collaboration: Works effectively with Safety, Operations, HR, and other teams.
• Continuous Improvement: Identifies ways to simplify administrative workflows.
• Safety Mindset: Follows established safety requirements and promptly escalates concerns.

Physical & Work Requirements

• Primarily office-based work requiring frequent use of a computer, telephone, and standard office equipment.
• Ability to sit or stand for extended periods and occasionally lift up to 25 pounds.
• Occasional visits to operational or field locations may require walking on uneven surfaces and use of required personal protective equipment.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Compensation & Benefits

Compensation will be determined based on experience, qualifications, geographic location, internal equity, and other job-related factors. The pay range will be confirmed prior to posting.

Vector offers a comprehensive benefits package, including medical, dental, vision, 401(k), paid time off, paid holidays, life insurance, and disability benefits, subject to plan terms and eligibility.

Work Location & Travel

This position is primarily on-site. Occasional travel to operational or project locations may be required based on business needs.

Employment Eligibility

Employment is contingent upon successful completion of applicable pre-employment requirements, which may include employment eligibility verification, background screening, drug testing, motor vehicle record review, and position- or client-specific requirements, consistent with applicable law.

Equal Employment Opportunity

Vector is an Equal Opportunity Employer committed to providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

Vector provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

At-Will Employment

This job description does not create a contract of employment or alter the at-will employment relationship. Employment with Vector is at-will and may be terminated by either the employee or the Company at any time, with or without cause or notice, subject to applicable law.