Safety Administrator

Vaco; New York (NY); Híbrido; USD 65.000 - 75.000; Jornada completa

Descripción de la vacante

Vaco by Highspring in New York is seeking a highly organized Safety Administrator to support the Risk & Safety team with case management, compliance, and administrative operations. The role is permanent and based in Long Island City, with a hybrid schedule (3 days onsite/2 days remote).

You will handle OSHA, DOL, insurance claims and legal matters, manage cases and reports, and prepare documentation for government agencies.

Formación

• Bachelor's degree strongly preferred
• Case management or legal experience is required
• Strong writing and communication skills
• Advanced Excel skills with PivotTables and VLOOKUP/XLOOKUP required
• Risk, safety, or compliance experience is a plus

Responsabilidades

• Support OSHA, Department of Labor, insurance claims, and legal matters
• Manage and track cases, claims, inquiries, and follow-ups
• Prepare written responses, reports, and documentation for government agencies
• Assist with slip‑and‑fall and workers' compensation‑related matters
• Provide administrative and operational support to the Risk & Safety team
• Use Excel for tracking, reporting, PivotTables, VLOOKUP/XLOOKUP, and data organization

Conocimientos

Case management

Legal experience

Strong writing

Attention to detail

Executive presence

Educación

Bachelor's degree

Herramientas

Excel

PivotTables

VLOOKUP/XLOOKUP

Descripción del empleo

Schedule

Hybrid - 3 days onsite / 2 days remote, with flexibility to work onsite 4-5 days when needed

Our client is seeking a highly organized Safety Administrator to support the Risk & Safety team with case management, compliance, legal documentation, and administrative operations.

Location

Long Island City, NY

Salary

$65K-$75K

Type

Permanent

Responsibilities

• Support OSHA, Department of Labor, insurance claims, and legal matters
• Manage and track cases, claims, inquiries, and follow-ups
• Prepare written responses, reports, and documentation for government agencies
• Assist with slip‑and‑fall and workers' compensation‑related matters
• Provide administrative and operational support to the Risk & Safety team
• Use Excel for tracking, reporting, PivotTables, VLOOKUP/XLOOKUP, and data organization

Qualifications

• Bachelor's degree strongly preferred
• Case management or legal experience is required
• Strong writing and communication skills
• Advanced Excel skills - PivotTables and VLOOKUP/XLOOKUP required
• Strong critical thinking, organization, and attention to detail
• Comfortable handling confidential and sensitive information
• Executive presence and professional communication skills
• Risk, safety, claims, OSHA, or compliance experience is a plus
• Bilingual is a plus, but not required

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).