Safety Admin & Documentation Specialist

ESS, Inc.; New Albany (OH); On-site; USD 36,000 - 54,000; Full time

Job summary

ESS, Inc. in New Albany, OH is seeking an administrative assistant to support the safety team at its site. You will handle filing, data entry, typing, and help coordinate communications and paperwork, while managing diaries and assisting with travel arrangements and visitors.

The role requires 2–5 years of admin experience; bilingual English/Spanish is strongly preferred. Proficiency in Microsoft Office is essential, and familiarity with construction safety practices is a plus.

Qualifications

• 2–5 years of administrative experience.
• Bilingual English/Spanish is strongly preferred but not required.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel) and related software.

Responsibilities

• Provide administrative services to the safety team following policies.
• Handle filing, data entry, typing and manage communications and paperwork.
• Manage diaries, assist with travel arrangements and visitor handling.
• Support with general reception and telephone duties.
• Report issues to the Safety Manager and help implement improvements.
• Maintain accurate records and documentation.

Skills

Data entry

Written communication

Diary management

Travel arrangements

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

ESS, Inc. in New Albany, OH is seeking an administrative assistant to support the safety team at its site. You will handle filing, data entry, typing, and help coordinate communications and paperwork, while managing diaries and assisting with travel arrangements and visitors.

The role requires 2–5 years of admin experience; bilingual English/Spanish is strongly preferred. Proficiency in Microsoft Office is essential, and familiarity with construction safety practices is a plus.