Safety Admin Assistant

Rosendin

San Jose (CA)

On-site

USD 42,000 - 54,000

Full time

5 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

ESOP

401k

Annual bonus

PTO 17 days + 10 holidays

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Flexible Spending Plans

Charitable Giving Match

Job summary

Rosendin is seeking an Administrative Assistant to provide administrative support to the division and/or departments. You will help with calendar management, communications, and general clerical tasks while ensuring smooth daily operations for staff and management.

The role requires an associate degree in business administration, at least two years of office experience, and strong attention to detail. Proficiency with Microsoft Office and Oracle is preferred.

Qualifications

Associate degree in Business Administration or related discipline.
Minimum 2 years’ experience in office administrative work.
Can be a combination of education, training, and relevant experience.

Responsibilities

Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
Provide prompt and professional service to all internal and external clients.
Prepares and distributes internal communications and serves as a central clearing position for general information.
Oversee/process day-to-day administrative items: mail, packages, expense reports, checks, courier services, maintain office supplies, etc.

Skills

Communication

Time management

Attention to detail

Teamwork

Education

Associate degree in Business Administration

Tools

Microsoft Office

Oracle

Job description

Why Rosendin?

Committed. Innovative. Engaged.

If you’re looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.

YOUR NEXT OPPORTUNITY:

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

WHAT YOU’LL DO:

Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
Provide prompt and professional service to all internal and external clients.
Prepares and distributes internal communications and serves as a central clearing position for general information.
Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
Maintain supervisor’s calendar, schedule meetings and conference rooms for Department.
Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
Provide support by photocopying, filing, and sending faxes as needed.
Pulls and put files to dead storage as required.
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

WHAT YOU BRING TO US:

Associate degree in Business Administration or related discipline
Minimum 2 years’ experience in office administrative work
Can be a combination of education, training, and relevant experience

WHAT YOU’LL NEED TO BE SUCCESSFUL:

Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as required for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL:

WORKING CONDITIONS:

General work environment — sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
Noise level is typically low to medium.
Occasional lifting of up to 30 lbs.
We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

YOU Matter — Our Benefits