HSE Admin Assistant

Rosendin; San Jose (CA); On-site; USD 57,000 - 75,000; Full time

Benefits offered by this job

ESOP - Employee Stock Ownership

401k

Annual bonus program

Job summary

Rosendin is seeking an Administrative Assistant in San Jose, CA to provide essential administrative support across divisions. You will coordinate calendars, travel, correspondence, and clerical tasks while delivering professional service to internal and external stakeholders.

The role requires an Associate degree and at least 2 years of office admin experience, with proficiency in Microsoft Office. Rosendin offers competitive benefits, ESOP ownership, and growth opportunities within a leading

Qualifications

• Associate degree in Business Administration or related discipline.
• Minimum 2 years' experience in office administrative work.
• Proficient in Microsoft Office (Outlook, Word, Excel); Oracle preferred.

Responsibilities

• Act as liaison between supervisor and others (departments, external contacts, vendors, clients).
• Provide prompt and professional service to internal and external clients.
• Prepare and distribute internal communications and serve as a central clearing position for general information.
• Oversee and process day-to-day administrative items: mail, packages, expenses, checks, courier services, office supplies.
• Perform filing, typing, data entry and other clerical support for all departments.
• Answer inquiries and direct calls to appropriate staff; take messages as needed.
• Coordinate meetings and travel arrangements; arrange schedules for management staff.
• Maintain supervisor's calendar and room bookings for department.
• Compose and edit letters, memos, reports, and departmental correspondence.
• Provide photocopying, filing, and faxing support as needed.
• Pull files and archive as required.
• Duties may evolve with business needs.

Skills

MS Office proficiency

Communication skills

Multi-tasking

Team player

Attention to detail

2+ years office admin experience

Education

Associate degree in Business Administration

Tools

Oracle

Microsoft Office

Job description

Salary: $27.30 - $36.00/Hr

Job type: Full Time

Resume required: Yes

Posted date: 2026-08-28

Job reference: JR106329

Full job description:

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.

YOUR NEXT OPPORTUNITY:

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

WHAT YOU'LL DO:

• Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).

• Provide prompt and professional service to all internal and external clients.

• Prepares and distributes internal communications and serves as a central clearing position for general information.

• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.

• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.

• Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.

• Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.

• Maintain supervisor's calendar, schedule meetings and conference rooms for Department.

• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.

• Provide support by photocopying, filing, and sending faxes as needed.

• Pulls and put files to dead storage as required.

• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

WHAT YOU BRING TO US:

• Associate degree in Business Administration or related discipline

• Minimum 2 years' experience in office administrative work

• Can be a combination of education, training, and relevant experience

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored

• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred

• Prioritize and manage multiple tasks, changing priorities as necessary

• Work under pressure and adapt to changing requirements with a positive attitude

• Oral and written communication skills as required for the position

• Self-motivated, proactive and an effective team player

• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL:

• 0 %

WORKING CONDITIONS:

• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.

• Noise level is typically low to medium.

• Occasional lifting of up to 30 lbs.

• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

YOU Matter - Our Benefits

• ESOP - Employee Stock Ownership

• 401k

• Annual bonus program based upon performance, profitability, and achievement

• 17 PTO days per year plus 10 paid holidays

• Medical, Dental, Vision Insurance

• Term Life, AD&D Insurance, and Voluntary Life Insurance

• Disability Income Protection Insurance

• Pre-tax Flexible Spending Plans (Health and Dependent Care)

• Charitable Giving Match with our Rosendin Foundation

Pay Range

$27.30-$36.00 Hourly

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.