RV Assistant Office Manager

Blue Compass RV; Walcott (IA); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, vision, disability,FS

401K

Gas Discount

Pet Insurance

5-day work week

Employee Assistance Program

Training and Development Programs

Referral Program

Legal Coverage

Identity Theft Protection

Job summary

Blue Compass RV in Walcott, IA is seeking an Office Manager to keep daily operations smooth in a fast-paced dealership environment. You will review deal files, manage titling and registrations, handle accounts payable/receivable, and support onboarding and HR tasks.

The role requires at least two years of office management experience, excellent organizational and communication skills, and proficiency with Outlook and Microsoft Office.

Qualifications

• Two years of office management experience
• Excellent organizational and communication skills
• Proficiency with Outlook and Microsoft Office
• Ability to work in a fast-paced environment

Responsibilities

• Review and process deal files, check accuracy and compliance
• Ensure accurate titling/registrations of customer vehicles
• Submit and verify lien payoffs
• Reconcile daily bank deposits and assist with bank statements
• Manage accounts payable/receivable
• Maintain inventory in the DMS system and assist with audits
• Liaise between dealership and Shared Services Center
• Assist onboarding of new staff and HR processes
• Maintain professional relations with customers and store personnel
• Answer calls and handle general office tasks and scheduling

Skills

Office management

Organizational skills

Communication skills

Problem solving

Multi-tasking

Microsoft Office

Job description

Start your journey with Blue Compass RV as we are looking for an Office Manager to join our team. This position is highly relied upon by all members of the location. Organization and communication are keys to success and this individual recognizes that the fast-paced environment requires a team player mentality.

WHAT WE HAVE TO OFFER

Blue Compass RV based out of Fort Lauderdale is the fastest growing RV Company with more than 100+ RV dealerships across the country! We staff each dealership with the best people in the business. We are known for the great care we take with customers and associates alike. You are not just an employee with our company, you are family. We invest in our employees with our training and development programs and want to see you advance in your career with us.

COMPENSATION: $19.00-$24.00/hourly

OUR BENEFITS

• Medical, dental, vision, disability, FSAs, and life insurance
• Paid Time Off and paid holidays
• 401K
• Gas Discount
• Pet Insurance
• 5-day work week
• Employee Assistance Program
• Training and Development Programs
• Referral Program
• Legal Coverage
• Identity Theft Protection
• And so much more….

WHAT WE ARE LOOKING FOR:

• Review and process deal file, check for accuracy and compliance, submit to Corporate Accounting, and ensure finalization/posting of deal.
• Ensure accurate and timely titling/registrations of customer vehicles purchases.
• Submit and verify completed lien payoffs.
• Reconcile and process daily bank deposits for dealership and assist with bank statement reconciliation.
• Manage Accounts Receivable payments for accurate application.
• Handle Accounts Payable Expense coding and submission for payment.
• Record and maintain New and Used inventory in DMS Accounting System, assist with Inventory transfers, and manage weekly/monthly Inventory audits.
• Liaison from dealership to Shared Services Center (Accounting Center).
• Implement policies and procedures, measure outcomes against standards, and improve operational flow.
• Assist with Onboarding of new staff members.
• Partner with the HR department and ensure all employee documents/requests are processed in a timely manner.
• Assist with employee timecard adjustments and approvals.
• Ability to maintain excellent relations between customers and store personnel.
• Answer incoming telephone calls and respond in a courteous and professional manner.
• Management of general office tasks such as incoming mail organization, filing, ordering supplies, and scheduling/assisting with events.
• Oversee visitors to the office and ensure a friendly, personal experience.

WHAT YOU CAN BRING TO THE TABLE:

• Availability to work Monday – Friday schedule. Additional flexibility may be needed with business needs.
• Two years of Office Management experience
• Motor Vehicle or RV Title and Registration Experience Preferred.
• Great organizational skills.
• Strong Problem-Solving skills.
• Ability to work in high volume, fast-paced environment.
• Ability to multi-task.
• Attention to detail.
• Office/Clerical experience.
• Strong communication, organizational, and computer skills are a MUST.
• Use of and proficiency in Outlook and all Microsoft programs will be required.
• Ability to accept additional tasks, duties and/or direction from management.

Most work is performed indoors at a desk but may require walking throughout the store each day.

Blue Compass RV is an equal opportunity employer and maintains a drug- and alcohol-free workplace. Some positions may require applicants to possess a valid driver's license and have a good driving record.