Rural Health Transformation Grant Administrator

STIHC; Neah Bay (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

STIHC is seeking an experienced program administrator to oversee Rural Health Transformation grant activities, planning, implementation, review and evaluation to support funding priorities and community health outcomes. The role requires ensuring activities align with tribal, state, federal, and funding requirements while leading cross-functional work with contractors and partners.

Translate agreements into actionable plans, manage budgets, dashboards, reporting, risk logs, and closeout

Qualifications

• Two years of direct government grant-management experience, including award administration, budgets, compliance documentation, performance reporting, monitoring, and closeout for government-funded programs or awards.
• High school diploma or GED and a Bachelor's degree in a related field or five years of combined education/experience.
• Knowledge of grant management, compliance oversight, and HIPAA confidentiality requirements.

Responsibilities

• Ensure program activities are conducted in accordance with tribal, state, federal, and funding agency requirements.
• Develop relationships with external partners supporting Rural Health Transformation objectives.
• Translate award agreements, scopes of work, budgets, and milestones into integrated implementation plans with accountable owners and deadlines.
• Establish and maintain program management controls, schedules, risk logs, and executive status reporting.
• Lead cross functional work with contractors, vendors, and internal leaders to define deliverables and accountability.
• Coordinate program workstreams, staffing, and vendor support within the awarded scope.
• Coordinate onboarding, scopes of work, deliverables, timelines, and documentation with leadership.
• Monitor budgets, staffing assumptions, vendor commitments, and required supporting documentation.
• Track milestones, expenses, and deliverables for reporting, monitoring, audits, and closeout.
• Identify risks or compliance concerns and coordinate timely corrective action.
• Establish reporting processes for program, financial, service delivery, and outcome data.
• Produce dashboards and updates covering milestones, participation, spending, and risks.
• Coordinate government grant reporting across contributors and data sources.
• Serve as day-to-day operational contact for Health Care Authority program matters.

Skills

Grant management

Compliance oversight

Data analysis

HIPAA compliance

Communication

Education

Bachelor’s degree in public health, healthcare administration, business, public administration, nursing, or related field

High school diploma or GED

OR five years of combined education and experience in relevant field

Job description

JOB POSTING- Closes October 29, 2026

JOB SUMMARY

This position is responsible for providing administrative oversight for Rural Health Transformation (RHT) services to include planning, development, implementation, review and evaluation of the grant's goals, objectives, policies, and procedures to support successful achievement of funding priorities, organizational objectives, and community health outcomes. The RHT funding may support up to six new project areas focused on critical needs including behavioral health, preventive care, food insecurity, telehealth, at-home care and healthcare workforce development.

ESSENTIAL JOB DUTIES:

• Ensure program activities are conducted in accordance with Tribal, state, federal, and funding agency requirements.
• Develop relationships with key external partners including healthcare organizations, governmental agencies, academic institutions, community stakeholders, and other partners that support Rural Health Transformation objectives.
• Translate award agreements, scopes of work, budgets, and milestones into integrated implementation plans with accountable owners, deadlines, dependencies, and measurable deliverables.
• Establish and maintain program management controls, including work plans, integrated schedules, critical path dependencies, responsibility matrices, decision logs, risk and issue logs, change control processes, milestone tracking, and executive status reporting.
• Lead cross functional work involving contractors, vendors, internal functional leaders, and external partners by establishing clear deliverables, deadlines, performance expectations, and accountability processes.
• Coordinate applicable program workstreams, partner participation, staffing, vendor support, data readiness, and other implementation activities included in the awarded scope.
• Coordinate contractor and vendor onboarding, scopes of work, deliverables, timelines, performance expectations, documentation, and issue resolution in partnership with organizational leadership and applicable functional owners.
• Partner with finance and leadership to administer and monitor government award budgets, spending, staffing assumptions, vendor commitments, grant deliverables, and required supporting documentation.
• Track program milestones, expenses, and deliverables against applicable award requirements and maintain complete records for reporting, monitoring, audits, and closeout.
• Identify potential compliance, allowability, documentation, budget, or performance concerns and coordinate timely corrective action.
• Establish a reporting calendar and processes for collecting, validating, and presenting program, financial, service delivery, and outcome data.
• Produce concise dashboards and written updates covering milestones, participation, service delivery, spending, outcomes, risks, decisions, and corrective actions.
• Coordinate recurring government grant and program reporting across multiple contributors and data sources, resolve reporting gaps, and maintain documentation supporting reported results.
• Serve as the day-to-day operational contact for assigned Health Care Authority program matters.
• Manage RHT program communications to include website, social media and other key dissemination and communication outlets.
• Prepare agendas, decisions, action items, and progress materials for executive, partner, advisory group, and steering committee meetings.
• Identify risks, issues, delays, and barriers; drive mitigation and resolution; and elevate material matters requiring executive or state level action.
• Coordinate applicable state and federal monitoring, audit, site visit, and reporting activities and maintain documentation supporting award compliance and program performance.
• Other related job duties as assigned.

Education Required

• High school diploma or general education degree (GED).
• Bachelor’s degree in public health, healthcare administration, business, public administration, nursing, or a related field.
• OR five years of combined education and experience in relevant field.

Minimum Related Experience

• Two years of direct government grant-management experience, including award administration, budgets, compliance documentation, performance reporting, monitoring, and closeout for government-funded programs or awards.

Required Licenses/Certifications

• Valid and unrestricted Washington State Driver’s License

Knowledge and Abilities

Knowledge of:

• Grant management and compliance oversight methods
• Federal, state and organizational rules governing grant acceptance, fund use, reporting and audit requirements
• Data analysis and monitoring methods and techniques
• HIPAA regulations, which mandate that the incumbent shall maintain complete confidentiality of all administrative, medical and personal records, and all other pertinent information that comes to his/her attention or knowledge.

Able to:

• Maintain confidentiality and communicate with tact and discretion.
• Abide by the Privacy Act of 1974 which mandates incumbent shall maintain complete confidentiality of all administrative, medical and personnel records
• Organize, plan, coordinate, and carry-out assigned tasks with accuracy and attention to detail.
• Provide excellent customer service and problem solve effectively.
• Demonstrate leadership and team building.
• Continually learn and utilize a variety of information systems and software.

• Pass pre-employment drug screening and background check(s).

PHYSICAL REQUIREMENTS:

Manual and finger dexterity for the operation of personal computer, office machines and routine paperwork. Tolerance to be exposed to computer screen for prolonged periods. Stamina to sit, stand and/or walk for prolonged periods. Mobility to bend, stoop, and/ or climb stairs. Ability to lift objects weighing up to 25 lbs. occasionally. Operate a motor vehicle.

SPECIAL REQUIREMENTS

Immunization Requirements: Must be fully immunized against measles, and rubella and provide official documented proof of vaccination prior to employment. Employees are required to provide proof of other immunizations as recommended for healthcare workers by the Centers for Disease Control and Prevention, or of immunity to these diseases. All employees shall have tuberculin (TB) test upon employment and annually thereafter, or have a follow-up plan approved by employee health if there is a positive test

Special Consideration: if you are allergic to any component of the vaccine or have documented history of severe reaction to vaccine or are currently pregnant you may not have to be immunized, however, you are required to provide documentation/proof, in order to be considered for employment.