RSS Senior Contract and Grant Analyst

University of California - Irvine; Irvine (CA); On-site; USD 75,000 - 134,000; Full time

Job summary

The University of California, Irvine School of Medicine seeks a Senior Contract & Grant Analyst to provide comprehensive pre-award support, budget development and regulatory compliance for sponsored projects. The role collaborates with PIs, departments, and central administration to prepare proposals, analyze costs and ensure alignment with sponsor and campus policies.

You will manage high-volume transactions, generate regular reports, and train faculty and staff on proposal procedures, JIT

Qualifications

• Ability to independently manage a high volume of contract and grant transactions.
• Strong budgeting, fiscal analysis and reporting skills.
• Knowledge of NIH grant policies and sponsor guidelines.
• Bachelor's degree in a related area; 4–5 years of relevant experience.
• Excellent written and oral communication; attention to detail.

Responsibilities

• Develop and review proposal budgets and supporting documentation.
• Assist investigators with extramural funding applications and post-award compliance.
• Prepare routine and ad-hoc reports for faculty and leadership.
• Coordinate with central offices to ensure regulatory and policy adherence.

Skills

Budget development

Contract & grant administration

Regulatory compliance

Financial analysis

Communication skills

Writing skills

Team collaboration

Proposal development

Education

Bachelor's degree in related area

4–5 years of relevant experience

Tools

Spreadsheet software

Database software

Job description

RSS Senior Contract and Grant Analyst

Req ID: 149841

Location: Irvine, California

Division: School of Medicine

Department: SOM Office of Research

Position Type: Full Time

Salary Range Minimum: USD $75,180.00/Yr.

Salary Range Maximum: USD $133,770.00/Yr.

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The School of Medicine (SOM) has a contract/grant portfolio of over $280M from Federal, State, non-profit and private Sponsors for basic and clinical research, clinical trials, training, and public service projects. The Research Support Services (RSS) unit in SOM Deans Office / Finance Division works with SOM departments and units with its Pre-Award support needs, acting as the Pre-Award Contract and Grant Analyst for the department and PI, providing the coordination, preparation, budget development and routing of all SOM/RSS client department proposals for sponsored funding (except for industry initiated/funded clinical trials which are support by the Center for Clinical Research). RSS, under the direction of the SOM Director of Contracts and Grants, oversees the compliance of contracts and grants within the SOM departments and units. This also includes post award compliance monitoring, providing oversight and training to departments/units as needed.

The Senior Contract & Grant Analyst provides comprehensive research development services and review of School of Medicine sponsored research applications. The incumbent assists Principal Investigators with all activities related to applications for extramural funding including proposal and budget development and review; clinical trial cost analysis; regulatory procedures and approvals; application of sponsor and campus policies; and serves as a liaison with central administration on behalf of faculty and the School of Medicine. The incumbent also prepares regular and ad-hoc reports to faculty, Chairs, and the Director of Contracts and Grants.

Your Role on the Team

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee the preparation and submission of research proposals (basic and clinical), and other transactions related to contract and grant management, and maintains contract and grant records in compliance with institutional research and sponsor policies. Works in a team environment on proposals and develops proposal budgets of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and pre-award matters that may involve multiple investigators and / or multiple sub awards.

Provides training and/or assistance to School of Medicine faculty or department staff in the preparation of grant proposals, routing procedures, Just-In-Time activities and compliant award management.

Prepares and reviews proposals for Dean's endorsement, ensuring: 1) proposal content is well articulated and follows agency regulations, as well as University policy and other applicable state and federal laws, 2) the proposal is responsive to sponsor interests and guidelines, 3) budget requests are accurate and appropriate, and 4) the proposal is compliant with CFR and CAS.

Analyzes current School policies and procedures and implements changes for process improvement to meet federal, state and University requirements. Reviews changes in University, Federal and sponsor policies for applicability to current proposal preparation practices and award administration and disseminating information to the School's research community and implementing changes to ensure compliance.

Attends appropriate trainings and forums to acquire professional knowledge of laws and regulations governing proposal development and UCI campus procedures.

Miscellaneous contract and grant related Duties/Reports as assigned by School leadership.

What It Takes to be Successful

Required

• Ability to independently manage significant volume of transactions.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated knowledge of effective grant funding processes, procedures and techniques
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.
• Knowledge of NIH grant policies governing the conduct of research, proposal submission procedures and management of awards.
• Bachelor's degree in related area and / or equivalent combination of education, experience, training, and/or certifications.
• Minimum of 4-5 years of relevant experience

Preferred

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Ability to perform complex financial analysis and customized reporting.
• 2 years UC research administration experience

Special Conditions

• Position may require some non-routine work hours in order to meet deadlines.
• Position is primarily remote but will require travel to UCI (main campus) a small number of times per year to participate in staff retreats, meetings, and events.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.*

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization