Roving Property Manager

Beacon-Communities-LLC; Philadelphia (Philadelphia County); On-site; USD 82,000 - 90,000; Full time

Job summary

Beacon Communities LLC seeks a Roving Property Manager to cover Park Tower and related communities in PA/NJ/MD regions. The role requires strong budgeting skills, regulatory knowledge, and leadership to oversee property operations during acquisitions and transitions.

The position involves coordination with regional teams, leasing, resident services, and compliance with housing programs, with travel as needed and a competitive salary range.

Qualifications

• Bachelor’s degree or equivalent experience in related field.
• Five years of relevant property management experience.
• CPM / COS / C3P and LIHTC certifications preferred.
• Familiar with budgeting, housing regulations and LIHTC program.
• Proficient with Word, Excel and Yardi software.

Responsibilities

• Cover property management duties during transitions and vacancies.
• Oversee budgeting, reporting, and financial performance for assigned properties.
• Maintain compliance with housing regulations and program rules.
• Lead property teams and coordinate with regional leadership.
• Manage leasing, marketing, and resident services as needed.

Skills

Property management

Budgeting

Regulatory knowledge

Leadership

Team coordination

Communication

Education

Bachelor’s degree

CPM

COS

C3P

LIHTC certifications

Tools

Yardi

Excel

Microsoft Word

Job description

Roving Property Manager, Park Tower - Philadelphia, PA

General Statement of Duties:

The Roving Property Manager will work independently to provide coverage for all property management responsibilities during acquisitions of new communities, Property Manager vacations and/or transitions, and open positions. Accountable for the satisfactory financial performance, physical condition, and marketability of assigned properties. Responsible for all phases of management while at a community. The Roving Property Manager will assist with properties located in Philadelphia & Harrisburg, PA as well as Baltimore, MD.

Supervision Received:

Reports to Senior Vice President of Property Management, Regional Vice President or Regional Property Manager.

Supervision Exercised:

Supervises direct reports as assigned.

FLSA: Exempt

Essential Functions of the Position:

(Any one position may not include all of the duties listed, nor do the listed examples include all duties that may be found in positions of this class.)

• Ability to travel to Beacon communities within defined regions for up to several weeks at a time, with hotel accommodations where necessary. May be required to travel outside of regular business hours.
• Fosters a positive, active, and collaborative relationship with residents, prospects, employees, local communities, and associated agencies.
• Enforces and adheres to company policies, procedures, rules, and regulations.
• Meets weekly with property team of each assigned property.
• Meets weekly, or more often as needed with Regional Vice President of the assigned property.
• Identifies training needs for direct reports or special assignments.
• Provides on-going assessment of new hires through a 30, 60 and 90-day program.
• Monitors progress in performance and identify areas of deficiency for follow-up training recommendations.
• Develops, monitors and oversees all site management related programs, policies, plans, contracts and agreements for any assigned properties.
• Oversees all aspects of Property Management Office.
• Monitors all rental programs and waiting lists and administers all renting and leasing procedures-market and affordable properties.
• Administers and/or supervises rent collection, income recertification process, deposit procedures and reviews agency billing.
• Prepares all reports, including monthly management, weekly marketing, delinquency/ occupancy, excess rent, bad debt write-off, security deposit reconciliations, and expense reports.
• Preparation of annual operating budgets and 10-year capital needs plans.
• Reviews monthly financial, enters variance comments, and reports variances to the Financial Manager, Accounting, and Regional Vice President.
• Monitors energy/utility consumption.
• Prepares reserve for replacement withdrawal packages and monitors receipt and deposits.
• Interacts and negotiates contracts for services and supplies.
• Interacts with housing agency personnel.
• Ensures agency regulation compliance and deadlines for documentation.
• Responds to requests for information from home office personnel and service centers.
• Ensures affirmative action compliance and reporting.
• Administers ADA/section 504 reasonable accommodation policy.
• Interacts with residents, holds resident meetings, and handles resident complaint procedures.
• Supervises and coordinates all marketing, resident services, recreational activities, and programs.
• Performs all leasing functions when needed for both Affordable and Market properties.
• Oversees security procedures if applicable to assigned property.
• Monitors turnovers, major replacements, exterminating.
• Oversees all aspects of maintenance and landscape.
• Handles all aspects of property and unit inspections.
• Monitors all aspects of site safety, accident and insurance reporting and emergency and media training.
• Follows through with Housing Stabilization Plan.
• Monitors service orders, purchase procedures and inventory.
• Engage current residents through community programming and events fostering a positive resident experience that will support resident satisfaction to minimize turnover.
• Works patiently, professionally, and cooperatively with residents, prospects, and team members to provide high quality customer service.
• Preserves and respects resident and applicant confidentiality.

Minimum Qualifications:

Education:

Bachelor’s degree in related field or equivalent knowledge or experience.

Experience:

Five years of related work experience. Preferred to have CPM, COS, C3P, and LIHTC certifications.

Qualifications and Skills:

• Must be familiar with property management, budgeting, housing agency regulations and the Low-Income Housing Tax Credit Program.
• Knowledge of Microsoft Word, Excel and Yardi.
• Excellent verbal and written communication skills, self-motivated, flexible, creative and detail oriented.
• The candidate must possess strong organizational and leadership skills and the demonstrated ability to work as a critical member of a team that is committed to building strong communities.
• Must be committed to the development of assigned staff through training, constructive performance review and mentoring.
• Ability to handle emergency situations and pressure due to complexity and time sensitivity.
• Ability to be an active team member within the company.
• Preserves and respects resident and applicant confidentiality.

Beacon Core Competencies required for all positions

Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.

Beacon Management Competencies required for all Management positions

Decision-Making/Judgement, Communication, Budgets/Cost Control, Managing for Results, People Development.

Compensation:

$82,000 - $90,000 annual salary

Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.