Roving Property Manager

Colonial Group; Beverly (MA); On-site; USD 81,000 - 106,000; Full time

Job summary

Colonial Group seeks a Roving Property Manager to cover Boston/North Shore properties, overseeing all phases of property management during acquisitions and transitions. You will travel regionally, supervise staff, manage budgets, and ensure regulatory compliance and resident satisfaction.

The role requires strong leadership, budgeting, and LIHTC experience, plus effective communication with residents and agencies.

Qualifications

• Familiarity with property management, budgeting, housing agency regulations, and the LIHTC Program.
• Proficiency with Word, Excel, and Yardi software.
• Excellent verbal and written communication skills.
• Self-motivated, flexible, creative, and detail oriented.

Responsibilities

• Fosters a positive, collaborative relationship with residents, prospects, employees, local communities, and agencies.
• Travel to Beacon communities within defined regions for up to several weeks at a time with hotel accommodations.
• Enforces and adheres to company policies, procedures, rules, and regulations.
• Meets weekly with property team of each assigned property.
• Meets weekly with Regional VP of the assigned property.
• Oversee all site management related programs, policies, plans, contracts and agreements.

Skills

Property Management

Budgeting

Communication

Leadership

LIHTC

Bilingual (Spanish/English or Chinese/

Education

High School Diploma or GED

Bachelor's degree in business or related field

Tools

Yardi software

Microsoft Word

Microsoft Excel

Job description

Roving Property Manager - Boston/North Shore, MA

General Statement of Duties:

The Roving Property Manager will work independently to provide coverage for all property management responsibilities during acquisitions of new communities, Property Manager vacations and/or transitions, and open positions. Accountable for the satisfactory financial performance, physical condition, and marketability of assigned properties. Responsible for all phases of management while at a community. This position primarily supports properties located in parts of Boston and the North Shore, but may provide additional support to the broader Eastern Massachusetts portfolio.

Supervision Received:

Reports to Senior Vice President of Property Management, Regional Vice President or Regional Property Manager.

Supervision Exercised:

Supervises direct reports as assigned.

FLSA:

Exempt

Essential Functions of the Position:

(Any one position may not include all of the duties listed, nor do the listed examples include all duties that may be found in positions of this class.)

• Fosters a positive, active, and collaborative relationship with residents, prospects, employees, local communities, and associated agencies.
• Ability to travel to Beacon communities within defined regions for up to several weeks at a time, with hotel accommodations where necessary. May be required to travel outside of regular business hours.
• Enforces and adheres to company policies, procedures, rules, and regulations.
• Meets weekly with property team of each assigned property.
• Meets weekly, or more often as needed with Regional Vice President of the assigned property.
• Identifies training needs for direct reports or special assignments.
• Provides on-going assessment of new hires through a 30, 60 and 90-day program.
• Monitors progress in performance and identify areas of deficiency for follow-up training recommendations.
• Develops, monitors and oversees all site management related programs, policies, plans, contracts and agreements for any assigned properties.
• Oversee all aspects of Property Management Office.
• Monitors all rental programs and waiting lists and administers all renting and leasing procedures- market and affordable properties.
• Administers and/or supervises rent collection, income recertification process, deposit procedures and reviews agency billing.
• Prepares all reports, including monthly management, weekly marketing, delinquency/ occupancy, excess rent, bad debt write-off, security deposit reconciliations, and expense reports
• Preparation of annual operating budgets and 10-year capital needs plans.
• Reviews monthly financial, enters variance comments, and reports variances to the Financial Manager, Accounting, and Regional Vice President.
• Monitors energy/utility consumption.
• Prepares reserve for replacement withdrawal packages and monitors receipt and deposits.
• Interacts and negotiates contracts for services and supplies.
• Interacts with housing agency personnel.
• Ensures agency regulation compliance and deadlines for documentation.
• Responds to requests for information from home office personnel and service centers.
• Ensures affirmative action compliance and reporting.
• Administers ADA/section 504 reasonable accommodation policy.
• Interacts with residents, holds resident meetings, and handles resident complaint procedures.
• Supervises and coordinates all marketing, resident services, recreational activities, and programs.
• Performs all leasing functions when needed for both Affordable and Market properties.
• Oversees security procedures if applicable to assigned property.
• Monitors turnovers, major replacements, exterminating.
• Oversees all aspects of maintenance and landscape.
• Handles all aspects of property and unit inspections.
• Monitors all aspects of site safety, accident and insurance reporting and emergency and media training.
• Follows through with Housing Stabilization Plan.
• Monitors service orders, purchase procedures and inventory.
• Engage current residents through community programming and events fostering a positive resident experience that will support resident satisfaction to minimize turnover.
• Works patiently, professionally, and cooperatively with residents, prospects, and team members to provide high quality customer service.
• Preserves and respects resident and applicant confidentiality.

Minimum Qualifications:

Education:

High School Diploma or GED required. Bachelor’s degree in business or related field a plus.

Experience:

Five years of related work experience. Preferred to have CPM, COS, C3P, and LIHTC certifications.

Qualifications and Skills:

• Familiarity with property management, budgeting, housing agency regulations, and the Low-Income Housing Tax Credit (LIHTC) Program.
• Proficiency in Microsoft Word, Excel, and Yardi software.
• Excellent verbal and written communication skills.
• Self-motivated, flexible, creative, and detail oriented.
• Strong organizational and leadership skills.
• Demonstrated ability to work as a critical member of a team committed to building strong communities.
• Commitment to staff development through training, constructive performance reviews, and mentoring.
• Ability to effectively handle emergency situations and work under pressure due to complex and time-sensitive demands.
• Ability to actively contribute as a collaborative team member within the company.
• Maintains and respects the confidentiality of residents and applicants.
• Bilingual in either Spanish/English or Chinese/English are a plus, but not required.

Physical Capabilities:

Candidate must be able to lift up to 25 pounds, stand/walk for long periods of time, climb stairs, etc.

Competencies:

Adherence to Beacon’s values-based behaviors.

Compensation:

$81,474 - $105,800 annual salary

Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.