Rotational Field Admin Coordinator – Dredging Projects

Weeks Marine, Inc.; Covington (LA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Voluntary wellness program

Employee assistance program

Life insurance

Disability insurance

Retirement with matching

Generous paid time off

Job summary

Weeks Marine, Inc. in Covington, LA is seeking an Administrative Coordinator to support project site management and the personnel department. The role follows a 17/11 rotation schedule with travel to multiple project sites.

You will establish field offices, manage postings, prepare new hire paperwork, review weekly payroll, coordinate housing, and assist with procurement across dredging projects. Strong communication and computer skills are essential.

Qualifications

• Previous administrative experience preferred, ideally in the construction industry.
• Proficient computer skills in standard office software packages, Microsoft Excel
• Ability to work a rotational schedule, 17 days on and 11 days off required.
• Willingness and ability to travel 100% required.
• Excellent verbal and written communication skills

Responsibilities

• Establish and set up a field office for a new project (fully operational)
• Post and document required signs, federal, and state postings for the job site
• Prepare ‘new hire’ & ‘rehire’ paperwork at project office, administer new hire paperwork.
• Review weekly ‘hourly personnel’ payroll and provide support to troubleshoot discrepancies.
• Submit status change forms to accurately capture employee changes.
• Prepare and submit weekly project equipment schedule report.
• Coordinate housing/hotel accommodations for personnel, dockage for crew boat(s)
• Open various accounts on Weeks Marine’s behalf to support the entire project with a varied list of supplies and services
• Coordinate equipment rentals i.e. (UTVs, Light Plants, Conex’s, Dumpsters, Welding Machines etc..) as directed by the Project Manager
• Make appropriate and approved purchases with a WMI credit card, and/or utilizing purchasing system for large expensive orders.
• Coordinate and delegate workload to a site runner if one is assigned to the project.
• Perform other duties as assigned by Management.

Skills

Administrative experience

Microsoft Excel

Rotational schedule

Willingness to travel

Verbal and written communication

Tools

Microsoft Excel

Job description

Weeks Marine, Inc. in Covington, LA is seeking an Administrative Coordinator to support project site management and the personnel department. The role follows a 17/11 rotation schedule with travel to multiple project sites.

You will establish field offices, manage postings, prepare new hire paperwork, review weekly payroll, coordinate housing, and assist with procurement across dredging projects. Strong communication and computer skills are essential.