Rotational Administrative Coordinator - Weeks Marine, Dredging

Weeks Marine, Inc.; Covington (LA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Voluntary wellness program

Employee assistance program

Life insurance

Disability insurance

Retirement with matching

Generous paid time off

Job summary

Weeks Marine, Inc. in Covington, LA is seeking an Administrative Coordinator to support project site management and the personnel department. The role follows a 17/11 rotation schedule with travel to multiple project sites.

You will establish field offices, manage postings, prepare new hire paperwork, review weekly payroll, coordinate housing, and assist with procurement across dredging projects. Strong communication and computer skills are essential.

Qualifications

• Previous administrative experience preferred, ideally in the construction industry.
• Proficient computer skills in standard office software packages, Microsoft Excel
• Ability to work a rotational schedule, 17 days on and 11 days off required.
• Willingness and ability to travel 100% required.
• Excellent verbal and written communication skills

Responsibilities

• Establish and set up a field office for a new project (fully operational)
• Post and document required signs, federal, and state postings for the job site
• Prepare ‘new hire’ & ‘rehire’ paperwork at project office, administer new hire paperwork.
• Review weekly ‘hourly personnel’ payroll and provide support to troubleshoot discrepancies.
• Submit status change forms to accurately capture employee changes.
• Prepare and submit weekly project equipment schedule report.
• Coordinate housing/hotel accommodations for personnel, dockage for crew boat(s)
• Open various accounts on Weeks Marine’s behalf to support the entire project with a varied list of supplies and services
• Coordinate equipment rentals i.e. (UTVs, Light Plants, Conex’s, Dumpsters, Welding Machines etc..) as directed by the Project Manager
• Make appropriate and approved purchases with a WMI credit card, and/or utilizing purchasing system for large expensive orders.
• Coordinate and delegate workload to a site runner if one is assigned to the project.
• Perform other duties as assigned by Management.

Skills

Administrative experience

Microsoft Excel

Rotational schedule

Willingness to travel

Verbal and written communication

Tools

Microsoft Excel

Job description

Requisition ID: 181630

Job Level: Entry Level

Home District/Group: Weeks Marine - Dredging

Department: Administration

Market: Marine

Employment Type: Full Time

Position Overview

The Administrative Coordinator in the Dredging Division provides support to the project site management and the division’s personnel department in Covington, LA. This position will be a 17/11 rotation schedule with frequent travel to various project sites.

District Overview

Established in 1919, Weeks Marine, Inc. is one of the largest marine, dredging and tunneling contractors in North America and has successfully completed projects throughout North and South America, from inland waterways to offshore sites in the Pacific and the Atlantic. Weeks Marine has three key divisions – Construction, Dredging and Marine Services – which are bolstered by three major subsidiaries, Healy Tibbitts Builders, Inc., McNally International, Inc. and North American Aggregates.

Weeks Marine’s vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency, and a long-standing commitment to safety. Weeks Marine is headquartered in Cranford, New Jersey, and manages a network of regional offices in Louisiana, Texas, Hawaii, Guam, Ontario, and Nova Scotia.

Location

Rotational Jobsites.

Responsibilities

• Establish and set up a field office for a new project (fully operational)
• Post and document required signs, federal, and state postings for the job site
• Prepare ‘new hire’ & ‘rehire’ paperwork at project office, administer new hire paperwork.
• Review weekly ‘hourly personnel’ payroll and provide support to troubleshoot discrepancies. Submit status change forms to accurately capture employee changes.
• Prepare and submit weekly project equipment schedule report.
• Coordinate housing/hotel accommodations for personnel, dockage for crew boat(s)
• Open various accounts on Weeks Marine’s behalf to support the entire project with a varied list of supplies and services i.e. (Rigging, Fuel, Hardware, Auto Parts, Provisions for Dredge & Quarters Barge, Divers, Mechanics etc.)
• Coordinate equipment rentals i.e. (UTVs, Light Plants, Conex’s, Dumpsters, Welding Machines etc..) as directed by the Project Manager
• Make appropriate and approved purchases with a WMI credit card, and/or utilizing purchasing system for large expensive orders.
• Coordinate and delegate workload to a site runner if one is assigned to the project. Perform other duties as assigned by Management.

Qualifications

• Previous administrative experience preferred, ideally in the construction industry.
• Proficient computer skills in standard office software packages, Microsoft Excel
• Ability to work a rotational schedule, 17 days on and 11 days off required.
• Willingness and ability to travel 100% required.
• Excellent verbal and written communication skills

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.