Room Billing Coordinator/Group Room Coordinator

Equinox Resort; West Palm Beach (FL); On-site; USD 36,000 - 60,000; Full time

Job summary

Belgrove Resort in West Palm Beach is seeking a Group Rooms Coordinator to manage group bookings, collaborate with Sales and Front Desk, and ensure seamless arrival experiences for guests. The role emphasizes accurate group block setup, billing accuracy, and exceptional customer interaction.

The successful candidate will coordinate with various teams to deliver a smooth planning process, provide details on room availability and services, and support guests with a courteous, professional approach

Qualifications

• Experience in hotel or resort reservations preferred.
• Ability to read and verify group booking details.
• Excellent verbal and written communication.
• Knowledge of deposits and billing policies.

Responsibilities

• Prepare and maintain group room blocks in PMS.
• Coordinate with Sales to finalize group arrival details.
• Set up billing patterns and verify group payments.
• Answer calls and greet guests with clear communication.
• Provide accurate information on availability and services.
• Handle guest inquiries and resolve issues tactfully.

Skills

Customer service

Reservations

Billing

Communication

Teamwork

Bilingual EN/ES

Education

High school diploma or equivalent

Tools

Property Management System (PMS)

Job description

Room Billing Coordinator/Group Room Coordinator### Room Billing Coordinator/Group Room CoordinatorApply: Belgrove Resort: Full time: Posted Today: R0068796Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships. At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact. Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.About our property:Welcome to the The Belgrove, a distinguished new 4-Diamond resort property in the Pyramid Global Hospitality portfolio. Located in the heart of West Palm Beach, our resort features 150 elegantly designed rooms and villas, multiple exquisite restaurants, a world-class spa, and a stunning golf course. This isn't just a place to work; it's a dynamic and rewarding experience. At The Belgrove, we pride ourselves on providing exceptional service and creating memorable experiences for our guests. As a member of our team, you'll have the opportunity to work in a supportive and inspiring environment, surrounded by the beauty and energy of West Palm Beach. We offer positions across various departments, including guest services, food and beverage, housekeeping, spa and wellness, sales and marketing, and more. Joining our team means joining a close-knit community that values teamwork, professionalism, and a passion for delivering outstanding service. We provide comprehensive training programs to ensure our employees have the skills and knowledge to excel. If you are a dedicated and enthusiastic individual with a passion for hospitality, we invite you to explore the exciting career opportunities at The Belgrove. Take the first step towards a rewarding career by applying today! #PGH-BGRWhat you will have an opportunity to do:We are looking for a highly engaging, customer focused individual to join our Reservations team as a Group Rooms Coordinator. The successful candidate for this role will have a proven track record of developing a team to provide exceptional service, is open to learning and leading by example, responds in a professional and courteous manner to guests and team, as well as being there to support the team both personally and professionally.The Group Rooms Coordinator plays an integral role in partnering with our Group Sales team, Reservations team and Front Desk to coordinate the group rooms booking process. They ensur that each of our groups has an exceptional experience with organizing and booking their group blocks. They are responsible for creating a positive guest interaction that will build the guests anticipation for their upcoming visit. They must also be knowledgeable on providing accurate information to our groups available rooms, and special events going on during their stay. This role is the key to helping our guests discover their “Wanderlust” experience! If you have experience in a hotel/resort reservations team, or front desk team and enjoy engaging with people from all over the world and making meaningful connections, as well as taking steps to “WOW” people, we want you! This is a tremendous opportunity for a driven person to grow a career in hospitality with a world-class property.Your Role:* You will help guests discover and book their “Wanderlust” experience* Prepare and maintain group room blocks and master accounts in the property management system* Coordinate with Sales team to ensure all group details are prepared and set up for their arrival.* Set up billing patterns and ensure the accuracy of group billing and payments.* Answer the telephone and greet prospective guests in a friendly manner using clear, verbal communication.* Provide accurate information regarding availability, accommodation types, transportation to and from hotel, rate, etc.* Read, retrieve, communicate and verify information including confirmation number to caller. Input and retrieve data using a computer reservation system and utilizing codes for efficiency.* Answer questions regarding hotel facilities and services, airline partnerships, local attractions, directions, etc. Know, understand, and communicate applicable deposit and guarantee policies as requested.* Handle complaints in a tactful manner and negotiate resolutions such as alternative accommodations when hotel is sold out.* Interacts with resort staff in a polite and respectful manner.* Other duties as assigned.**What are we looking for?*** Must be available to work a flexible schedule to include nights, weekends and holidays* High school diploma or equivalent* Previous hotel or resort experience preferred* A strong desire to make an impact on other people* An outgoing and engaging personality* Computer skills* Excellent verbal and written communication skills* Ability to work in a fast-paced setting* Bilingual in English and Spanish preferred**Compensation:**-Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.