Roadshow Coordinator

FIRST; New York (NY); On-site; USD 78,000 - 89,000; Full time

Benefits offered by this job

Healthcare

401(k)

FSA Options

Paid Time Off

EAP

Life Insurance

Disability Coverage

Wellness Stipend

Headspace Access

Aura Protection

Discretionary Bonus

Global Opportunities

Job summary

FIRST is a global brand experience agency delivering Content, Creative, Digital Technology, and Data & Insights. For 30 years we’ve run 37,000+ events across 110 countries for 130+ brands, with Fortune 500 clients in finance, tech, healthcare and media.

The Roadshow Coordinator I supports planning and execution of high-profile roadshows, coordinating logistics, calendars and vendor relations to ensure flawless events and strong client partnerships.

Qualifications

• 2-4+ years’ experience working on complex Roadshows in the Financial industry.
• Strong working knowledge of the Microsoft Office, specifically Excel
• Highly organized – ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multi-tasking skills
• Ability to effectively and extensively interact with all levels of senior ranking officers
• Adaptability to situations and ever changing demands
• Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs
• A calm and flexible approach to handling pressure and stress.
• Professional, responsive and polite in extremely difficult circumstances
• Resourceful, ambitious and proactive
• Creative problem solver and team player

Responsibilities

• Design and execute roadshows with multiple teams.
• Build relationships with corporate management and internal teams.
• Complex calendar management and meeting coordination for investors, clients and internal teams.
• Complex logistic coordination for in-person roadshows including hotels, ground transportation, private air, commercial air.
• Complex logistics coordination for virtual/hybrid roadshows including Zoom and large group calls.
• Maintain and communicate logistics and travel schedules and agendas with corporate contacts and sales.
• Reconcile roadshow expenses.
• Source, vet and contract venues with client input.
• Negotiate with vendors for cost effectiveness; focus on bottom line.
• Identify new venues and vendors to differentiate roadshows.
• Arrange conference calls and webcasts; coordinate ad hoc tech requests.
• Provide real-time support for participants, including after hours.
• Create and send logistical information and materials as needed.
• Balance client demands and prioritize high-volume work.
• Work independently with specialists and clients.
• Back up coverage for colleagues within the team.
• Maintain excellent relationships with managers, clients and peers.
• Act as an ambassador for the FIRST brand and values.

Skills

Microsoft Excel

Organization

Time Management

Stakeholder Communication

Adaptability

After-hours Availability

Stress Management

Professionalism

Problem Solving

Team Player

Tools

Microsoft Office

Job description

Building a Brand starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Learn more at: firstagency.com

What You Would Get To Do

The Roadshow Coordinator I supports the planning and execution of high-profile roadshows by partnering with Corporates, Institutional Equity Sales, Investment Banking, Capital Markets, and Corporate Access teams. This role focuses on complex non-deal roadshows, with exposure to deal activity based on account needs. The Coordinator I is expected to manage detailed logistics, maintain accurate communication across stakeholders, and deliver consistently high execution while continuing to build experience in complex, fast-paced financial roadshow environments.

Your Contributions

• Work closely with Corporates, Institutional Equity Sales, Investment Banking and Capital Markets and/or Corporate Access to design and execute roadshows
• Build strong relationships with Corporate management teams as well as with other internal constituents
• Complex calendar management and meeting coordination for investors, clients and internal teams
• Complex logistic coordination for in-person roadshows, including, but not limited to hotels, ground transportation, private air, commercial air
• Complex logistics coordination for virtual/hybrid roadshows, including, but not limited to Zoom, conference calls, large group virtual meetings
• Maintain and communicate logistics and travel schedules and agendas with Corporate contacts, sales people and other participants for multiple events at the same time
• Reconcile all roadshow expenses
• Source, vet and contract venues for events with client input
• Negotiate with vendors for cost effectiveness as appropriate; commercial focus to the bottom line
• Identify new venues and vendors to differentiate roadshows and provide new experiences to clients
• Arrange conference calls and webcasts and coordinate ad hoc technology requests
• Provide real-time support for participants, even if after hours leading into an event
• Create and send logistical information and coordinate other materials for events as needed
• Must be able to balance a client’s demands and prioritize work based on a high volume book of work
• Able to work independently with specialists and clients with little guidance
• Back up coverage for colleagues as needed within the team
• Excellent working relationship with managers, clients and peers alike
• Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

What We Are Looking For

• 2-4+ years’ experience working on complex Roadshows in the Financial industry
• Strong working knowledge of the Microsoft Office, specifically Excel
• Highly organized – ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multi-tasking skills
• Ability to effectively and extensively interact with all levels of senior ranking officers
• Adaptability to situations and ever changing demands
• Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs
• A calm and flexible approach to handling pressure and stress.
• Professional, responsive and polite in extremely difficult circumstances
• Resourceful, ambitious and proactive
• Creative problem solver and team player

Travel up to 10%

United States Residents:

The base pay for this position ranges from $77,700.00 - $89,355.00. This role is also eligible for an annual discretionary bonus.

Please note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits and Perks

• Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life, Disability & Pet Coverages
• Wellness Stipend
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.