Roads & Bridges Technician

Bay County Board of County Commissioners; United States; On-site; USD 23,000 - 40,000; Full time

Job summary

Bay County Board of County Commissioners is seeking a reception and administrative support professional to manage front-desk duties and handle a variety of office processes. Responsibilities include filing, processing public inquiries, generating reports, and assisting with payroll and leave records.

The role requires a high school diploma and several years of administrative experience, with proficiency in MS Word/Excel and familiarity with office systems; work is on-site at the county office.

Qualifications

• Must have a high school diploma or equivalent and 4 years of admin/technical experience.
• Proficient with MS Word, Excel, Outlook; strong arithmetic and English skills.
• Experience with office software such as CarteGraph and IrthNet is preferred.

Responsibilities

• Serves as office receptionist: answer calls, greet visitors, route them.
• Maintains files and records of correspondence, documents and reports.
• Process automated work requests from public inquiries about road maintenance.
• Process work requests via automated systems and update CarteGraph Navigator.
• Perform SunShine One-Call compliance for utility locates.
• Provide printed reports from database queries as requested.
• Assist with driveway permit processing and receipts.
• Prepare payroll records, attendance, leaves, and FMLA per policy.

Skills

Administrative support

MS Office

Database entry

Oral & written comms

Attendance

Education

High school diploma

4 years admin/tech experience

Tools

CarteGraph

IrthNet

Excel

Word

Outlook

Job description

SALARY:

$16.47 - $28.82

NATURE OF WORK

Grade:

BOCC-B80-3

Job Class:

6 - Craft Workers (EEO-1 Job Categories-United States of America), Tier 2 - Normal duties would include preparation of and recovery from disasters Must be able to report to work when summoned (or pre-assigned time- or not later than 12 hours after the storm passes if not called in Provided with food, water, provisions EVACUATION PLAN/SHELTERS (Tier Status)

Worker Comp Code:

8810 - Clerical Office Employees NOC (United States of America)

EEO Classification:

6 - Craft Workers (EEO-1 Job Categories-United States of America)

JOB TYPE:

Employee

NATURE OF JOB:

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Serves as office receptionist which includes answering the telephone, greeting, announcing, and routing visitors.
• Maintains files and records of office correspondence, documents, reports and other materials.
• Assists in creating specialized automated work request from complaints, questions, and information submitted by the public concerning the maintenance and or construction regarding the Bay County Road System.
• Processes all work requests through an automated work orders and processing a closing status by processing all related information into the CarteGraph Navigator.
• Performs SunShine One-Call compliance for utility locates through IrthNet.
• Provides printed reports from data base queries as requested.
• Assists public in processing driveway permit request, receiving money and issuing receipts.
• Creates weekly, monthly or daily reports for injury, safety, inmates, pipe construction, vacuum truck and newsletter.
• Maintains payroll, sick leave, annual leave, and FMLA in compliance with County policy.
• Assists in final preparation of evaluations, Personal Development Plan, warning letters, Personnel Requisition and Personnel Change forms.
• Assists in proper reporting procedures for injured workers, by processing First Report of Injury & Wage Statements following Incident and Accident Report Policy.
• Assists in County Work Release Program documentation.
• Assists in monitoring temporary employees’ data for reporting.
• The employer may add to or change duties at any time and as determined by the County and its leaders to best ensure that the public is served through the work of the Department.
• Performs other related duties as assigned.

MINIMUM QUALIFICATION REQUIREMENTS:

• Possess a high school diploma or the equivalent; AND
• Four (4) years’ experience in responsible administrative and technical responsibilities relating to the field, supplemented by courses in administrative training or business administration.
• A comparable amount of training and/or experience may be substituted for the minimum qualifications.

LICENSES AND/OR CERTIFICATIONS:

Possession of or ability to obtain and maintain a valid Florida driver license upon offer of employment with a driving record acceptable to the County Driving Policy and insurance program.

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of business English, spelling, punctuation, and arithmetic.
• Knowledge of modern office practices and procedures.
• Skill in extensive computer usage including CarteGraph, IrthNet, data bases, spreadsheets, word processing and related software.
• Proficient in MS Word, Excel, and Outlook.
• Knowledge of project management and organizational skills.
• Ability to have excellent oral and written communication skills.
• Ability to work and maintain reliable full-time attendance.
• Ability to comprehend, speak, and read the English language.
• Ability to have and maintain good interpersonal and communication skills to deal with the public.
• Ability to work independently on complex and confidential tasks.
• Ability to compose effective and accurate correspondence and to deal with non-routine matters such as assigning, receiving and completing complex work without recourse to a superior.
• Ability to type from a draft or plain copy rapidly and accurately.
• Ability to deal in an effective and courteous manner and to establish and maintain effective working relationships with superiors, employees, other organizations and the general public.

PHYSICAL REQUIREMENTS/ENVIRONMENTAL CONDITIONS:

Work is primarily performed indoors but requires some exposure to environmental changes (e.g., outdoor weather and/or field conditions, etc.) or irate customers, extreme noise, odors, heights and/or dust.

This is primarily office work requiring limited physical effort. This position requires stooping, crouching, walking, pulling, lifting, grasping, hearing, visual acuity (i.e. seeing up close, seeing far away, depth perception), kneeling, reaching, pushing, talking, standing, climbing, finger movement, repetitive motions. Frequent lifting of 10 to 15 pounds; occasional lifting of up to 25 pounds, and may require lifting up to 50 lbs.

WORK LOCATION:

Not Eligible for Remote Work - This position is assigned to a county worksite. Due to the non-portable nature of the essential functions of this position, this position is not eligible for telework.

Employer:

BOCC Bay County Board of County Commissioners

Address:

Human Resources Department

840 W. 11th Street

Panama City, Florida, 32401

Phone:

850-248-8201

Bay County is an Equal OpportunityEmployer and does not discriminate basedon race, color, religion, sex (includinggender identity and pregnancy), nationalorigin, age, disability, genetic information,sexual orientation, or parental status.

*Salary/Hourly wages are determined by verifiable experience.