RMS TECHNICIAN II - Information Technology

Tarrant County College; Fort Worth (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health plans

Retirement benefits

13 paid holidays

Wellness Program

Job summary

Tarrant County College is seeking a Records Center Clerk to efficiently retrieve boxes and files and support re-files of records. You will assist in delivery and pickup duties as needed and help maintain the ECM system with accurate metadata and documentation.

Responsibilities include keeping the charge-out system accurate, overseeing semi-active storage, and training new staff. The role emphasizes compliance with HIPAA, CJIS, and local records laws.

Qualifications

• High school diploma or equivalent is required.
• Minimum three years of clerical, inventory or recordkeeping experience.
• Valid and current driver's license is required.
• Proficient with personal computers and standard office equipment.
• Ability to learn to operate the self-propelled elevating work platform and become certified.
• Willingness to learn records management and local government statutes.

Responsibilities

• Access, compile, gather and issue requested records and user information.
• Maintain accuracy of the charge-out system.
• Oversee transfers, processing and storage of records for semi-active storage.
• Assist in training and cross-training of staff.
• Maintain and secure records per established procedures.
• Sort and classify material for filing and storage.
• Prepare daily activity reports.
• Enter metadata and descriptive information into the ECM system.
• Ensure compliance with HIPAA, CJIS and other federal guidelines.
• Perform quality control on documents and metadata.
• Retrive and deliver files/boxes up to 50 pounds.
• Operate and maintain the Records Center and vehicles.

Skills

Clerical experience

Inventory experience

Recordkeeping

PC skills

Driver's license

Operate standard office equipment

Willingness to certify elevating work

Education

High school diploma or equivalent

Tools

Enterprise Content Management (ECM)

Job description

Summary

Responsible for providing efficient and timely box or file retrievals for delivery to customers and for the re-files of records returned to the Records Center. Assists in delivery and pick up services if customer requests warrant additional manpower.

• Accesses, compiles, gathers and issues requested records and user information.
• Maintains the accuracy of the charge-out system.
• Oversees transfers, processing and storage of records for semi-active storage.
• Assists in training and cross-training of new employees and other personnel.
• Maintains and secures records in accordance with established procedures in the facilities.
• Sorts and classifies material for filing and storage.
• Prepares personal activity report on a daily basis.
• Provides status of information for accurate retrieval through the use of logs and indexes. Performs data entry of County records involving the Enterprise Content Management (ECM) system.
• Ensures all records and content, both physical and electronic, are in compliance with federal guidelines such as HIPAA and CJIS.
• Implements quality control procedures to ensure integrity of documents, electronic images, record metadata and box content.
• Reviews and analyzes documents and enters descriptive information and other metadata into ECM system.
• Serves in the role of RMS Technical Specialist in their absence.
• Retrieves and delivers files and/or boxes per customer requests that may weigh up to 50 pounds.
• Re-files folders and/or boxes.
• Operates self-propelled elevating work platform including maintenance of platform vehicle.
• Assists in the maintenance of the Records Center and assigned vehicles.
• Performs other related duties as required.
• High school diploma or equivalent.
• Three (3) years of clerical, inventory, recordkeeping, or related experience.
• Must have a valid and current driver's license.
• Must have good understanding of personal computers and ability to operate standard office equipment.
• Must have knowledge of or the ability to learn how to operate the self-propelled elevating work platform and be willing to become certified.
• Must be willing to learn the records management discipline and local government statutes for records including lifecycle of records and retention scheduling.

Essential Duties And Responsibilities

• Accesses, compiles, gathers and issues requested records and user information.
• Maintains the accuracy of the charge-out system.
• Oversees transfers, processing and storage of records for semi-active storage.
• Assists in training and cross-training of new employees and other personnel.
• Maintains and secures records in accordance with established procedures in the facilities.
• Sorts and classifies material for filing and storage.
• Prepares personal activity report on a daily basis.
• Provides status of information for accurate retrieval through the use of logs and indexes. Performs data entry of County records involving the Enterprise Content Management (ECM) system.
• Ensures all records and content, both physical and electronic, are in compliance with federal guidelines such as HIPAA and CJIS.
• Implements quality control procedures to ensure integrity of documents, electronic images, record metadata and box content.
• Reviews and analyzes documents and enters descriptive information and other metadata into ECM system.
• Serves in the role of RMS Technical Specialist in their absence.
• Retrieves and delivers files and/or boxes per customer requests that may weigh up to 50 pounds.
• Re-files folders and/or boxes.
• Operates self-propelled elevating work platform including maintenance of platform vehicle.
• Assists in the maintenance of the Records Center and assigned vehicles.
• Performs other related duties as required.

Minimum Requirements

• High school diploma or equivalent.
• Three (3) years of clerical, inventory, recordkeeping, or related experience.
• Must have a valid and current driver's license.
• Must have good understanding of personal computers and ability to operate standard office equipment.
• Must have knowledge of or the ability to learn how to operate the self-propelled elevating work platform and be willing to become certified.
• Must be willing to learn the records management discipline and local government statutes for records including lifecycle of records and retention scheduling.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to bend, carry, climb, climb ladders, negotiate electrical hazards, grasp/squeeze, use hand tools, use hazardous machinery, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, tolerate hot and cold outside temperatures, pull, push, reach, reach overhead, see near, sit, stand, stoop, talk, twist, use his/her hands, drive a vehicle, walk, work at heights, and work alone and with others.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

• Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at [phone].