RMA Coordinator

5C Group; Springfield (OH); Remote; USD 80,000 - 95,000; Full time

Job summary

5C Data Centers is seeking an experienced RMA Coordinator to manage returns for data center hardware across global sites. You will coordinate end-to-end RMAs, liaise with data center technicians, Cloud teams, and vendors, and help build out the spares program with inventory controls.

Reporting to the Director of Quality, you will ensure timely, compliant, and cost-effective RMA processing, maintain accurate records, and support continuous improvement to reduce cycle times and costs.

Qualifications

• Minimum 5 years' experience managing RMAs in a high-tech/data center environment.
• Proficient with Excel (VLOOKUP, pivot tables) and CRM/ERP data entry.
• Strong vendor management experience including OEM RMA processes and warranties.

Responsibilities

• Manage the end-to-end RMA process for servers, blades, storage, networking and other data center hardware; initiate returns and track repairs.
• Serve as primary liaison between data center technicians, Cloud teams, supply chain, procurement and vendors to schedule RMAs and shipments.
• Coordinate spare parts inventory at data centers; maintain stock levels, reorder points, bin/location management, and serial-number reconciliation.
• Maintain accurate RMA records and status updates in CRM/ERP systems with traceability of parts and serial numbers.
• Create and manage shipping documents, RMA forms/logs, and Proof of Delivery; coordinate with freight providers as needed.
• Produce regular inventory and RMA KPI reports (turnaround time, return rates, fill rates, inventory days, cost per RMA).

Skills

RMA process management

Vendor management

Excel (VLOOKUP, pivot)

Organization

Written & verbal communication

Tools

NetSuite

Jira

CRM/ERP systems

Job description

5C DATA CENTERS

Join the Future of Digital Infrastructure

Are you a passionate RMA Coordinator looking to make a meaningful impact? We're building the next generation of digital infrastructure powering hyperscalers, AI innovation, and high-performance computing across North America.

Job Title: RMA Coordinator

Department: DC Operations

Location: USA

Work Arrangement: Remote (U.S.), West Coast preferred

Travel Requirements: Minimal (less than 10%)

Salary Range: $80,000–$95,000

Role Summary

We are seeking an experienced RMA Coordinator to manage returns for the repair and replacement of data center components and servers across multiple global sites. The role is primarily focused on RMA coordination with spare parts inventory support expected to grow toward a more balanced split as our spares program matures.

This role will report to our Director of Quality, and will work very closely with our Supply Chain and Cloud technical teams, as well as data center technicians and external suppliers, to ensure timely, compliant, and cost-effective RMA processing and spare inventory management.

How We Work at 5C

Our core values guide how we collaborate, make decisions, support one another, and serve our customers. We're looking for people who embrace them and help us build something great.

What You Will Do

• Manage the end-to-end RMA process for servers, blades, storage, networking, and other data center hardware: initiate returns, ensure vendor technical data (including logs) is provided, track repairs and replacements, and close RMAs.
• Act as the primary liaison between data center technicians, Cloud technical teams, supply chain, procurement, and vendors to schedule returns, RMA authorizations, shipments, and replacements.
• Coordinate spare parts inventory at data centers in partnership with Supply Chain as the spares program is built out: maintain stock levels, reorder points, bin/location management, and asset tagging/serial-number reconciliation.
• Maintain accurate RMA records and status updates in CRM/ERP systems, ensuring parts and serial-number traceability.
• Create and manage shipping documents, RMA forms, RMA logs, and proof of delivery; coordinate with freight/3PL providers as needed.
• Produce regular inventory and RMA reports and KPIs (turnaround time, return rates, spare-part fill rates, inventory days on hand, cost per RMA).
• Monitor SLAs and vendor warranties; elevate delayed or out-of-scope RMAs and work with Supply Chain to manage credit/reimbursement processes.
• Ensure compliance with vendor RMA policies, export/import regulations, and company inventory controls.
• Support continuous improvement initiatives to reduce failure rates, RMA cycle times, and costs.
• Provide training and SOPs for technicians and regional staff on RMA procedures and documentation.

What You Bring

• Minimum 5 years' experience managing RMA processes in a high-tech/data center environment.
• Proficient with Excel (VLOOKUP, pivot tables, data consolidation) and experienced in entering and managing data in CRM and ERP systems.
• Strong vendor management experience, including OEM RMA processes and warranties.
• Excellent organizational skills, attention to detail, and the ability to manage multiple concurrent RMAs across global regions.
• Clear written and verbal communication skills; comfortable coordinating across time zones and cultures.

STRONGLY PREFERRED

• Experience with inventory management systems, asset tagging, and serial-number reconciliation.
• Familiarity with international shipping, customs documentation, and hazardous materials rules, where applicable.
• Experience with NetSuite and Jira.

Why Join 5C Data Centers?

At 5C, we believe great people build great companies. You'll build a rewarding career while helping shape the future of digital infrastructure - one of the fastest-growing industries in the world.

Career Growth

Build a rewarding career in one of the world's fastest-growing industries.

Industry Leadership

Help power the infrastructure behind AI and high-performance computing.

Entrepreneurial Culture

Your ideas matter - we empower employees to help shape our future.

Comprehensive Rewards

Competitive pay plus meaningful, lasting impact on the work you do.

Life at 5C

We're more than a workplace - we're a team of builders, innovators, and problem-solvers united by a shared purpose: creating infrastructure that powers the technologies transforming our world. Your voice matters here, and we encourage fresh ideas at every level.

5C Data Centers is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment where everyone can thrive. 5C evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, disability status, or any other legally protected characteristic.