Risk and Compliance Manager

Catalina Island Conservancy; Long Beach (CA); Hybrid; USD 85,000 - 90,000; Full time

Benefits offered by this job

403(b) retirement plan with 3% company

5% employer match

Healthcare coverage

Paid time off

Job summary

The Risk and Compliance Manager at Catalina Island Conservancy leads insurance renewal, contract administration and policy compliance from Long Beach, with occasional Catalina travel. The hybrid role partners with Finance, HR and legal to meet business requirements and keep records up to date.

Based in Long Beach, CA, the role balances multiple functions and requires delivering timely approvals, documentation, and process improvements to support organizational policies.

Qualifications

• Knowledge of insurance, contract administration, risk management and compliance.
• Strong organizational skills and ability to manage deadlines.
• Ability to own administrative processes with minimal supervision.
• Interpret and apply organizational policies consistently.
• Sound judgment and critical thinking to spot risks.
• Ability to review contracts and prepare summaries.
• Strong interpersonal and communication skills.
• Maintain organized records and tracking systems.
• Handle confidential information discreetly.

Responsibilities

• Lead the annual insurance renewal process with brokers and carriers.
• Coordinate collection of underwriting information and prepare coverage comparisons for the CFO.
• Review renewal proposals and address insurance-related questions.
• Present renewal options and recommendations to the CFO for review and approval.
• Administer insurance claims, certificates of insurance and related docs.
• Coordinate incident reporting and track follow-up activities.
• Identify emerging insurance and risk concerns for CFO review.
• Manage contract administration from review through renewal.
• Ensure contracts follow policies, approvals and signature authority.
• Review contracts for inconsistencies and potential concerns.
• Coordinate with Finance, HR, legal and other departments as needed.
• Guide employees through contracting process and approvals.
• Evaluate pricing, nonprofit discounts and discussions before commitments.
• Verify contracts are properly reviewed and executed by signatories.
• Maintain organized contract repository and tracking systems.
• Track terms, expiration dates and renewal deadlines.
• Elevate concerns to CFO or leadership.
• Maintain compliance documentation and filing practices.
• Support policy reviews and updates with responsible departments.
• Maintain records for leases, fleet and admin support.
• Prepare reports and status updates for CFO.
• Assist with special projects as assigned.

Skills

Insurance knowledge

Contract administration

Risk management

Compliance

Organizational skills

Attention to detail

Communication skills

MS Office proficiency

Education

Bachelor's degree

5+ years experience

Tools

Excel

Word

Outlook

Microsoft Office

Job description

The Risk and Compliance Manager reports to the Chief Financial Officer (CFO) and manages the Catalina Island Conservancy's insurance, contracts, compliance and related administration.

This position leads the annual insurance renewal process, manages contract administration and supports the consistent application of organizational policies and procedures. The role works collaboratively with departments and external partners to ensure business requirements are met, appropriate approvals are obtained, and records and deadlines are properly maintained.

The Risk and Compliance Manager applies sound business judgment, identifies potential concerns and recommends practical solutions while bringing matters requiring significant decisions or approvals to the CFO. This role is well suited to an experienced, proactive professional who enjoys owning processes from start to finish and balancing a varied workload across multiple functions.

We welcome applications from qualified candidates and look forward to learning more about the experience and perspectives you could bring to the Catalina Island Conservancy.

LOCATION

Hybrid role based in our Long Beach, CA office, with occasional travel to Catalina Island as needed.

KEY RESPONSIBILITIES

Insurance and Risk Administration

• Lead the annual insurance renewal process, serving as the primary contact with insurance brokers and carriers.
• Coordinate the collection of underwriting information, review renewal proposals and prepare coverage and cost comparisons for the CFO.
• Work with brokers to evaluate coverage options, identify potential gaps and address insurance-related questions.
• Present renewal options and recommendations to the CFO for review and approval.
• Administer insurance claims, certificates of insurance and related documentation.
• Coordinate incident reporting, maintain records and track follow-up activities.
• Identify emerging insurance and risk concerns and bring significant matters to the CFO's attention.

Contract Management and Administration

• Manage the organization's contract administration process, from initial review through approval, execution, filing and renewal.
• Ensure contracts follow established organizational policies, procedures, approval requirements and signature authority.
• Review contracts to identify inconsistencies, unusual terms, missing information or potential concerns that require additional review.
• Determine appropriate review and approval requirements based on contract type, value, scope and organizational policies, coordinating with Finance, HR, legal counsel and other departments as needed.
• Guide employees through the contracting process, helping them understand requirements, obtain appropriate approvals and document business decisions.
• Apply sound business judgment when reviewing proposed agreements, including evaluating whether pricing appears reasonable, nonprofit discounts have been considered and appropriate discussions have occurred before commitments are made.
• Verify that contracts are properly reviewed, approved and executed by authorized signatories before commitments are finalized.
• Maintain an organized, accessible contract repository with consistent filing practices and accurate records.
• Track contract terms, expiration dates, renewal deadlines and notice requirements, coordinating timely follow-up with responsible departments.
• Identify concerns, exceptions or matters requiring business decisions and elevate them to the CFO or appropriate leadership.

Compliance and Policy Administration

• Maintain organizational policies, procedures and related documentation.
• Coordinate policy reviews and updates with responsible departments.
• Track applicable administrative compliance requirements, reporting deadlines and required documentation.
• Support implementation of approved policies and procedures.
• Identify compliance concerns and coordinate appropriate follow-up with the CFO or responsible department.

Lease, Fleet and Administrative Support

• Maintain records and track requirements associated with commercial and residential leases.
• Coordinate lease renewals, notices and related administrative documentation.
• Support fleet administration, including vehicle registrations, insurance records and applicable documentation.
• Coordinate with departments to ensure records and administrative requirements remain current.

CFO and Department Support

• Prepare routine reports, schedules and status updates for the CFO.
• Coordinate with departments and external service providers to obtain information and complete administrative requirements.
• Maintain organized records and tracking systems that support efficient operations.
• Identify opportunities to simplify administrative processes and improve documentation and follow-through.
• Support special projects and other related responsibilities as assigned by the CFO.

QUALIFICATIONS

Skills & Abilities

• Working knowledge of insurance, contract administration, risk management and compliance.
• Strong organizational skills and attention to detail, with the ability to anticipate deadlines and independently manage competing priorities.
• Demonstrated ability to take ownership of administrative processes, work with minimal supervision, follow through on commitments and recognize when matters require escalation.
• Ability to interpret and apply organizational policies, procedures and approval requirements consistently while recognizing situations that require additional consideration.
• Sound judgment and critical thinking, with the ability to spot risks, ask the right questions and recommend practical solutions.
• Ability to review contracts, compare options and prepare clear summaries and recommendations for management.
• Strong interpersonal and communication skills, with the ability to guide employees through processes and work effectively with departments and external partners.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook, and the ability to maintain organized records and tracking systems.
• Ability to handle confidential and sensitive information with discretion.

Education & Experience

• Bachelor's degree in business administration, finance, risk management or a related field, or an equivalent combination of education and experience.
• Minimum of five years of relevant experience in contract administration, insurance, compliance, business operations or related functions.
• Demonstrated ownership of administrative processes, including the ability to anticipate deadlines, resolve routine issues and exercise sound judgment independently without significant day-to-day oversight.
• Experience coordinating insurance renewals, working with brokers and administering insurance policies and claims.
• Experience reviewing and administering contracts, including tracking renewals, coordinating approvals and maintaining accurate records.
• Experience applying organizational policies and procedures, identifying potential concerns and coordinating with appropriate stakeholders.
• Experience working proactively and resourcefully to support multiple functions, managing competing priorities with minimal supervision.

COMPENSATION & BENEFITS

Estimated Starting Salary Range:

$85,000 to $90,000 based on skills and experience.

We're proud to support the health and wellbeing of the people we employ. Our comprehensive benefits package includes a 403(b) retirement savings plan with a 3% employer contribution and a 5% match - fully vested after two years - as well as access to healthcare coverage, flexible spending accounts, paid time off, life and disability insurance, an employee assistance program, and professional development opportunities.

EQUAL OPPORTUNITY COMMITMENT

Catalina Island Conservancy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, ancestry, disability status, genetics, marital status, medical condition, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

OUR STORY

The mission of the Catalina Island Conservancy is to be an exemplary steward of Island resources through a balance of conservation, education, and recreation.

The Conservancy's vision is for a beautifully functioning Island ecosystem for all to enjoy.

Just off the densely populated Southern California coast, Catalina Island is home to approximately 4,000 year-round residents and more than 60 endemic species of plants and animals found nowhere else on Earth.

The Catalina Island Conservancy protects 88 percent of Catalina Island's approximately 48,000 acres, including the region's longest publicly accessible undeveloped coastline.

The Conservancy is a research and conservation leader, protecting and restoring vulnerable habitats and species in its Mediterranean climate. Conservancy staff guides Island ecosystem recovery with the goal of generating a resilient, self-sustaining ecosystem with no endangered forms of life.

The Conservancy offers recreational experiences and educational programs for not only the 300,000 annual visitors who choose to visit the unique and special Conservancy "Wildlands Ecosystems" but also inspires the nearly 1.2 million visitors to other parts of the Island. Recreation, educational engagement, service opportunities, and partnerships connect the Island's unique resources to people's lives, inspiring environmental stewardship and action.

The Catalina Island Conservancy is a 501(c)(3) non-profit public charity established in 1972 to protect and restore Catalina Island for future generations to experience and enjoy.