Rights & Reproductions Coordinator

National Museum of Wildlife Art; Dallas (TX); On-site; USD 55,000 - 73,000; Full time

Job summary

The Sixth Floor Museum at Dealey Plaza seeks a detailed-oriented Rights & Reproductions Coordinator to manage copyright, permissions, licensing and reproduction requests related to the Museum’s collections and institutional assets.

Reporting to the Head of Collections & Registration, the Coordinator researches rights, evaluates requests, prepares agreements and ensures materials are used in accordance with Museum policies. This role requires strong research, organization and communication skills.

Qualifications

• Bachelor’s degree or equivalent experience in related field.
• 3+ years in copyright, licensing or rights management.
• Knowledge of copyright law, fair use and licensing practices.
• Experience reviewing documents and managing agreements.
• Strong organization and communication skills; detail-oriented.

Responsibilities

• Manage incoming rights, reproduction, permission and licensing requests for Museum collection materials and institutional assets.
• Research and document copyright ownership, usage rights, restrictions and intellectual property status.
• Prepare and administer licensing agreements, permissions, contracts and related documentation.
• Coordinate image, audiovisual and other reproduction requirements for Museum publications, exhibitions, media and educational projects.
• Maintain accurate records of licenses, agreements, permissions, fees, expirations and correspondence.
• Track payments and revenue associated with licensing and reproduction activities.
• Conduct copyright research to clarify ownership, restrictions and permitted uses.
• Review proposed uses and identify legal, ethical, contractual or reputational considerations.
• Collaborate with Museum leadership on sensitive or high-profile requests.
• Help develop and maintain rights policies, procedures, fee structures and documentation.
• Stay current on copyright law, fair use, licensing practices and digital collections issues.
• Partner with Registrar, Archivist and Digital Preservation Archivist to connect rights information to collection records.
• Support exhibitions, publications, educational programs, marketing initiatives and other projects requiring collection content.
• Provide guidance to staff on copyright, permissions, licensing restrictions and appropriate use.
• Support grant-funded and collections-based projects requiring copyright review or rights assessment.

Skills

Copyright licensing rights management

Research & documentation

Organizational & project management

Communication skills

Discretion with sensitive materials

Education

Bachelor’s degree in legal studies, library science, museum studies or related field

Equivalent professional experience

Tools

Museum collections management systems

Job description

Who We Are

The Sixth Floor Museum at Dealey Plaza is one of the nation’s leading history museums and the most visited historic site in North Texas. Located within the historic Texas School Book Depository, the Museum preserves and shared the story of President John F. Kennedy, the assassination of President Kennedy, and the enduring legacy of the 1960s through exhibitions, educational programming, collection and public engagement.

Located within the historic Texas School Book Depository and accredited by the American Alliance of Museums, the Museum stewards a significant collection of photographs, films, oral histories, and objects. These collections are used by researchers, educators, filmmakers, publishers, media organizations and cultural institutions around the world, making thoughtful rights management and responsible access essential to the Museum’s work.

The Opportunity

The Sixth Floor Museum seeks a detailed-oriented and collaborative Rights & Reproductions Coordinator to manage copyright, permissions, licensing and reproduction requests related to the Museum’s collections and institutional assets.

Reporting to the Head of Collections & Registration, this position serves as the primary point of contact for individuals and organizations seeking permission to reproduce Museum materials. Working closely with Collections, Curatorial, Exhibitions, Education, Marketing and other Museum colleagues, the Coordinator research rights, evaluates requests, prepares agreements and ensures collection materials are used appropriately and in accordance with Museum policies.

The ideal candidate combines strong research and organizational skills with an understanding of copyright and intellectual property and an interest in helping make museum collections accessible through responsible use.

Key Responsibilities

Rights, Licensing & Reproductions

• Manage incoming rights, reproduction, permission and licensing requests for Museum collection materials and institutional assets.
• Research and document copyright ownership, usage rights, restrictions and intellectual property status.
• Prepare and administer licensing agreements, permissions, contract and related documentation.
• Coordinate image, audiovisual and other reproduction requirements for Museum publications, exhibitions, media and educational projects.
• Maintain accurate records of licenses, agreements, permissions, fees, expirations and correspondence.
• Track payments and revenue associated with licensing and reproduction activities.

Research & Rights Management

• Conduct copyright research to clarify ownership, restrictions and permitted uses of collection materials.
• Review proposed uses and identity legal, ethical, contractual or reputational considerations that may require additional review.
• Collaborate with Museum leadership on sensitive, restricted or high-profile requests.
• Help develop and maintain clear rights and reproduction policies, procedures, fee structure and documentation.
• Stay current on copyright law, fair use, licensing practices and emerging issues affecting museums, archives and digital collections.

Collaboration & Access

• Partner with the Registrar, Archivist and Digital Preservation Archivist to ensure rights information is accurately documented and connected to collection records.
• Work across departments to support exhibitions, publications, educational programs, marketing initiatives and other projects requiring collection content.
• Provide guidance to Museum staff on copyright, permissions, licensing restrictions and appropriate use of collection materials.
• Support grant-funded and collections-based projects requiring copyright review or rights assessment.

Qualifications

The ideal candidate will bring:

• Bachelor’s degree in legal studies, library science, museum studies or related field, or equivalent professional experience.
• Three or more years of experience related to copyright, licensing, rights management, reproduction or intellectual property administration.
• Knowledge of copyright law, fair use, permissions, licensing practices and intellectual property standards as they related to museums or cultural collections.
• Experience researching rights, reviewing documentation and managing agreements or contracts.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent written, verbal and interpersonal communication skills.
• Ability to manage multiple requests, deadlines and stakeholders simultaneously.
• Sound judgment and discretion when working with sensitive or restricted materials.

Preferred Qualifications

• Experience working in a museum, archive, library or other cultural institution.
• Experience with museum collections management systems.
• Advanced coursework or training in copyright, intellectual property or licensing.
• Experience managing image, film, audiovisual or publication rights.