Rights Coordinator: Translation Rights & Licensing (Hybrid)

HarperCollins Publishers; New York (NY); Hybrid; USD 55,000 - 63,000; Full time

Job summary

HarperCollins Publishers in New York City is seeking a Rights Coordinator to support the General Books Rights team, handling submission, negotiation, and sale of translation rights.

The role combines administrative duties with cross-border licensing activity, including collaboration with Royalties and international publishers, and requires excellent organization and communication. The position offers a hybrid schedule (3 days in office) and a comprehensive benefits package.

Qualifications

• 4-year college degree or equivalent work experience.
• 2-3 years of experience in publishing rights licensing.
• Hybrid work schedule (3 days/week in office).
• Extremely organized, detail-oriented, and able to prioritize a large volume of work.
• Excellent written and verbal communication skills.
• Ability to set priorities under pressure and to work independently.
• Passionate about learning the business‑side of the publishing industry.
• Genuine interest in licensing and book publishing.

Responsibilities

• Under general supervision, supports all titles in Thailand, Vietnam, Indonesia, and direct translation markets.
• Assists in the soliciting of top General Books titles to a curated list of publishers in the above territories.
• Maintain and update publisher contact databases for assigned markets.
• Coordinate with the Royalties department to track all payments in these territories.
• Support seasonal title presentations and virtual meetings to promote key General Books titles.
• Provide administrative support to the supervisor and rights team across the William Morrow, Mariner, Avon, and Voyager imprints.
• Coordinate production file requests from domestic and international licensees.
• Attend and participate in client pitch meetings.
• Respond to Rights-related inquiries from internal departments and external partners.
• Process licensee approvals and maintain related documentation.
• Prepare and process invoices.
• Assist with the planning and logistics for annual international book fairs.
• Support the broader General Books Rights Department with ongoing administrative and reporting needs.
• Coordinate monthly author reversion requests and conduct related research.
• Maintain and update UK editorial title list.
• Prepare translation renewal reporting biannually and sanction reporting quarterly.
• Assist with organizing departmental files, records, and mailroom materials.

Skills

Publishing rights licensing

Highly organized

Excellent communication

Education

4-year college degree or equivalent work experience

Job description

HarperCollins Publishers in New York City is seeking a Rights Coordinator to support the General Books Rights team, handling submission, negotiation, and sale of translation rights.

The role combines administrative duties with cross-border licensing activity, including collaboration with Royalties and international publishers, and requires excellent organization and communication. The position offers a hybrid schedule (3 days in office) and a comprehensive benefits package.