Rights Coordinator (NYC Hybrid)

HarperCollins Publishers; New York (NY); Hybrid; USD 55,000 - 63,000; Full time

Job summary

HarperCollins Publishers in New York City is seeking a Rights Coordinator to support the General Books Rights team, handling submission, negotiation, and sale of translation rights.

The role combines administrative duties with cross-border licensing activity, including collaboration with Royalties and international publishers, and requires excellent organization and communication. The position offers a hybrid schedule (3 days in office) and a comprehensive benefits package.

Qualifications

• 4-year college degree or equivalent work experience.
• 2-3 years of experience in publishing rights licensing.
• Hybrid work schedule (3 days/week in office).
• Extremely organized, detail-oriented, and able to prioritize a large volume of work.
• Excellent written and verbal communication skills.
• Ability to set priorities under pressure and to work independently.
• Passionate about learning the business‑side of the publishing industry.
• Genuine interest in licensing and book publishing.

Responsibilities

• Under general supervision, supports all titles in Thailand, Vietnam, Indonesia, and direct translation markets.
• Assists in the soliciting of top General Books titles to a curated list of publishers in the above territories.
• Maintain and update publisher contact databases for assigned markets.
• Coordinate with the Royalties department to track all payments in these territories.
• Support seasonal title presentations and virtual meetings to promote key General Books titles.
• Provide administrative support to the supervisor and rights team across the William Morrow, Mariner, Avon, and Voyager imprints.
• Coordinate production file requests from domestic and international licensees.
• Attend and participate in client pitch meetings.
• Respond to Rights-related inquiries from internal departments and external partners.
• Process licensee approvals and maintain related documentation.
• Prepare and process invoices.
• Assist with the planning and logistics for annual international book fairs.
• Support the broader General Books Rights Department with ongoing administrative and reporting needs.
• Coordinate monthly author reversion requests and conduct related research.
• Maintain and update UK editorial title list.
• Prepare translation renewal reporting biannually and sanction reporting quarterly.
• Assist with organizing departmental files, records, and mailroom materials.

Skills

Publishing rights licensing

Highly organized

Excellent communication

Education

4-year college degree or equivalent work experience

Job description

Overview

HarperCollins Publishers is seeking a highly motivated Rights Coordinator to join an exciting group of Rights professionals selling subsidiary rights across the General Books divisions. Under general supervision, the Rights Coordinator will support their manager and the wider department through a combination of administrative responsibilities and the submission, negotiation, and sale of translation rights in select foreign territories.

This role is based in New York City and operates on a hybrid work model that includes both in-office and remote work.

Responsibilities

• Under general supervision, supports all titles in Thailand, Vietnam, Indonesia, and direct translation markets
  • Assists in the soliciting of top General Books titles to a curated list of publishers in the above territories.
  • Maintain and update publisher contact databases for assigned markets.
  • Coordinate with the Royalties department to track all payments in these territories.
  • Support seasonal title presentations and virtual meetings to promote key General Books titles.
• Administrative Support for Assigned Imprints
  • Provide administrative support to the supervisor and rights team across the William Morrow, Mariner, Avon, and Voyager imprints.
  • Coordinate production file requests from domestic and international licensees.
  • Attend and participate in client pitch meetings.
  • Respond to Rights-related inquiries from internal departments and external partners.
  • Process licensee approvals and maintain related documentation.
  • Prepare and process invoices.
  • Assist with the planning and logistics for annual international book fairs.
• Departmental Support
  • Support the broader General Books Rights Department with ongoing administrative and reporting needs.
  • Coordinate monthly author reversion requests and conduct related research.
  • Maintain and update UK editorial title list.
  • Prepare translation renewal reporting biannually and sanction reporting quarterly.
  • Assist with organizing departmental files, records, and mailroom materials.

Qualifications

• 4-year college degree or equivalent work experience
• 2-3 years of experience in publishing rights licensing
• Hybrid work schedule (3 days/week in office).
• Extremely organized, detail-oriented, and able to prioritize a large volume of work
• Excellent written and verbal communication skills
• Ability to set priorities under pressure and to work independently
• Passionate about learning the business‑side of the publishing industry
• Genuine interest in licensing and book publishing

The salary for this position is $55,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

HarperCollins Publishers is an equal opportunity employer.

HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [e-mail]. Note: we will only respond to accommodation requests.