RFP Specialist

HARDWICK LAW FIRM LLC; Kansas City (MO); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Paid time off

Bonus based on performance

Parental leave

Training & development

Job summary

HARDWICK LAW FIRM LLC is seeking a skilled RFP Specialist to manage the preparation of high-quality proposals. This full-time role requires exceptional writing, organization, and project management skills.

The ideal candidate will analyze RFP requirements, collaborate with attorneys and staff, and produce tailored submissions that reflect the firm’s capabilities. Preferred candidates will have experience in the legal industry and be proficient in Microsoft Office. This position offers competitive compensation based on experience.

Qualifications

• Bachelor's degree in English, Communications, Business, Public Administration, or related field.
• Prior experience preparing proposals or RFP responses, ideally in the legal industry.
• Exceptional writing, editing, and proofreading skills.
• Ability to analyze complex RFP documents.
• Strong project management skills, managing multiple deadlines simultaneously.

Responsibilities

• Lead development and preparation of responses to RFPs and RFQs.
• Manage the full proposal lifecycle.
• Draft, edit, and refine narrative responses addressing evaluation criteria.
• Coordinate with internal stakeholders for proposal content.
• Ensure submissions are accurate, complete, and delivered on time.

Skills

Exceptional writing

Project management

Attention to detail

Collaboration with attorneys

Education

Bachelor’s degree in relevant field

Tools

Microsoft Office Suite

Document management tools

Job description

Benefits

• 401(k)
• Employee discounts
• Paid time off
• Bonus based on performance
• Competitive salary
• Parental leave
• Training & development

RFP Specialist Position Summary

The RFP Specialist will lead the development, coordination, and preparation of high‑quality responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and related solicitations issued by public and private entities. This role requires exceptional writing, organization, and project‑management skills, along with the ability to translate Hardwick Law’s experience, capabilities, and value into compelling, tailored proposal responses.

The successful candidate will analyze RFP requirements, collaborate with attorneys, paralegals, and staff, and produce customized, compliant, and persuasive submissions that reflect the firm’s strengths and relevant experience.

Key Responsibilities

• Review, interpret, and summarize RFPs, RFQs, and bid solicitations from state agencies and other public/private entities.
• Manage the full proposal lifecycle or contribute to content development.
• Develop proposal outlines, compliance matrices, and response plans to ensure all requirements are met.
• Draft, edit, and refine narrative responses that clearly address each question or evaluation criterion.
• Tailor proposal content to highlight the relevant experience, qualifications, and accomplishments of attorneys, paralegals, and staff.
• Coordinate with internal stakeholders to gather information, resumes, case summaries, and supporting documentation.
• Maintain and update a library of standard proposal content, attorney bios, and firm qualifications.
• Ensure all submissions are accurate, complete, and delivered on time.
• Track deadlines, manage calendars, and maintain organized proposal files.
• Monitor procurement portals for new opportunities and assist in bid/no‑bid recommendations.
• Support continuous improvement of proposal processes, templates, and content.

Qualifications

• Bachelor’s degree in English, Communications, Business, Public Administration, or related field (or equivalent experience).
• Prior experience preparing proposals, RFP responses, or grant applications—legal industry experience strongly preferred.
• Exceptional writing, editing, and proofreading skills with strong attention to detail.
• Ability to analyze complex RFP documents and translate requirements into actionable tasks.
• Strong project‑management skills, including the ability to manage multiple deadlines simultaneously.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and document‑management tools.
• Ability to work collaboratively with attorneys and staff at all levels.
• Highly organized, self‑directed, and comfortable working in a fast‑paced environment.

Preferred Skills

• Experience with government procurement processes (state agencies, municipalities, or federal).
• Familiarity with legal terminology and law‑firm operations.
• Experience developing capability statements, past‑performance summaries, and technical narratives.
• Ability to create visually appealing proposal layouts or coordinate with design resources.

Work Environment

• Full‑time position
• Occasional support for events outside standard business hours

Compensation

Compensation is commensurate with experience and reflects the responsibilities and expectations of the role.