RFP (Request for Proposal) Coordinator

gstinc; California (MO); On-site; USD 65,000 - 95,000; Full time

Job summary

Golden Star Technology Inc. (GST) seeks an organized RFP Coordinator in Cerritos, CA to lead NASA SEWP VI contract administration and proposal responses.

The role collaborates with sales, engineering, finance, and vendor partners to ensure timely, accurate, and compliant submissions. The ideal candidate brings 3+ years in proposal coordination or government contracting, inside sales experience, and strong MS Office, CRM, and pricing coordination skills.

Qualifications

• Minimum 3 years in proposal coordination or government contracting.
• Inside sales experience and ability to quote customer proposals.
• Strong organization, detail-orientation, and deadline management.
• Excellent written and verbal communication skills.
• Proficiency with MS Office and CRM tools.

Responsibilities

• Serve as internal owner of GST's NASA SEWP VI contract vehicle.
• Manage preparation, review, and submission of RFPs, RFQs, bids.
• Coordinate pricing with manufacturers, distributors, and partners.
• Gather and validate vendor quotes, pricing, product availability, and lead times.
• Prepare accurate customer quotations ensuring margins and pricing requirements are met.
• Track contract statuses and key deadlines with stakeholders.
• Support contract administration and related documentation.
• Ensure proposals meet accuracy, formatting, branding, and compliance.

Skills

Proposal coordination

Government contracting

Sales quoting

Vendor pricing

CRM

ERP systems

MS Office

Attention to detail

Communication

Tools

Salesforce

ERP systems

Microsoft Excel

Adobe Acrobat

PowerPoint

Job description

Job Title: RFP (Request for Proposal) Coordinator

Location: Cerritos, CA

About GST

Golden Star Technology Inc. (GST) is a leading provider of IT and AV solutions serving commercial, education, healthcare, and government customers. We are seeking a highly organized and detail-oriented RFP Coordinator to support government proposal development, contract administration, and quotation activities. This role works closely with sales, engineering, operations, finance, and vendor partners to ensure the timely delivery of accurate and compliant proposal responses.

Position Summary

The RFP Coordinator will serve as the primary internal administrator for GST's NASA SEWP VI contract vehicle while supporting proposal development, quotation management, contract administration, and customer response activities. The ideal candidate has strong organizational skills, exceptional attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

Job Duties & Responsibilities

• Serve as the internal owner and administrator of GST's NASA SEWP VI contract vehicle.
• Manage the preparation, review, and submission of RFPs, RFQs, bids, and customer quotations.
• Review solicitation requirements and ensure proposals are accurate, complete, and compliant with customer specifications.
• Coordinate pricing with manufacturers, distributors, and vendor partners.
• Request, evaluate, and validate vendor quotes, pricing, product availability, and lead times.
• Prepare accurate customer quotations while ensuring margin and pricing requirements are met.
• Monitor NASA SEWP and other contract portals for opportunities, updates, and communications.
• Collaborate with sales, engineering, finance, legal, operations, and vendor teams to gather content and documentation required for proposal submissions.
• Proofread and review proposals for accuracy, consistency, formatting, branding, and compliance.
• Support contract administration activities, including customer agreements, subcontract agreements, insurance requirements, bonding requirements, and other contract-related documentation.
• Track contract statuses, milestones, and key deadlines, communicating updates to internal stakeholders as needed.
• Maintain organized records of proposals, contracts, and quotations.
• Provide general sales support and perform other administrative duties as assigned.

Qualifications

• Minimum 3 years of experience in proposal coordination, contracts administration, government contracting, or a related role.
• Must have inside sales experience
• Must have hands‑on experience supporting sales quoting activities, including developing customer quotations, obtaining vendor and distributor pricing, reviewing product availability, and coordinating proposal submissions.
• Strong organizational, analytical, and time‑management skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and ability to maintain accuracy under tight deadlines.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Adobe Acrobat.
• Experience working with OEMs, distributors, and vendor pricing programs.
• Strong customer service mindset and ability to work collaboratively across departments.
• Ability to work independently while maintaining accountability and meeting deadlines.

Preferred Qualifications

• Experience supporting NASA SEWP, GWAC, GSA Schedule, or other federal contract vehicles.
• Government contracting and public sector procurement experience.
• Experience with CRM systems, preferably Salesforce.
• Experience with ERP systems.
• Knowledge of IT hardware, software, cloud, cybersecurity, networking, or audiovisual (AV) solutions.
• Familiarity with FAR/DFARS requirements and federal procurement processes.

Why Join GST?

Join a collaborative and growth‑oriented team where your contributions directly support strategic government and commercial opportunities. This is an excellent opportunity for a detail‑driven professional seeking to expand their experience in federal contracting, proposal management, and technology solutions sales support.

Golden Star Technology Inc. (GST), headquartered in Cerritos, California, has been recognized by the Los Angeles Business Journal as one of LA's Best Places to Work for seven consecutive years. As a leading provider of IT and audiovisual (AV) solutions and services, GST serves small and mid‑sized businesses, enterprises, government agencies, and educational institutions nationwide.

Since its founding in 1985, GST has built a strong reputation for innovation, reliability, and customer commitment. The company's continued growth is driven by its ability to deliver a comprehensive portfolio of industry‑leading technology solutions, customized configurations, and exceptional customer service. Through strategic partnerships with top manufacturers and visionary technology providers, GST empowers organizations to achieve their business objectives with confidence and efficiency.

For more information, please visit www.gstinc.com