Review Coordinator

VIVA; Indianapolis (IN); On-site; USD 55,000 - 65,000; Full time

Job summary

VIVA USA Inc. is seeking a detail-oriented Review Coordinator to support the Sex and Violent Offender Registry.

The role involves reviewing records, analyzing legal documents, maintaining registry data, and communicating determinations to local law enforcement. You will collect documentation from various jurisdictions, review statutes and policies, and finalize registration determinations while collaborating with state staff and partners.

Qualifications

• Legal education or related experience.
• Experience conducting legal research using tools such as Westlaw, INcite, or Doxpop.
• Familiarity with criminal history records, court documents, sentencing records, and investigative reports.
• Ability to read, understand, and interpret statutes, administrative codes, policies, and legal documents.
• Strong organizational, analytical, and time management skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Ability to work independently while maintaining confidentiality and professional discretion.
• Proficiency with Microsoft Office applications.

Responsibilities

• Collect court and registration documentation from local, state, and federal jurisdictions.
• Review and analyze legal documents, criminal statutes, court orders, and related records.
• Update and maintain client, state, federal, and registry tracking systems.
• Complete case reviews and prepare registration determinations.
• Collaborate with the client staff and local law enforcement to maintain accurate records.
• Communicate registration review outcomes to law enforcement partners.

Skills

Paralegal experience

Legal document analysis

Legal research tools

Criminal records

Confidentiality

Bachelor's degree

Paralegal certification

Court record clerk

Master's degree

Education

Paralegal certification

Bachelor's degree

Master's degree

Tools

Westlaw

INcite

Doxpop

LexisNexis

PACER

Job description

Review Coordinator

Review legal and court records, maintain registry data, conduct registration reviews, and communicate determinations to law enforcement. Strong analytical, organizational, and communication skills required.

The client is seeking a detail-oriented and motivated professional to support the Sex and Violent Offender Registry. This position plays a key role in assisting the client with its statutory responsibilities related to sex and violent offender registration by reviewing records, analyzing legal documents, maintaining registry data, and communicating registration determinations to local law enforcement agencies.

Key Responsibilities

• Collect court and registration documentation from local, state, and federal jurisdictions.
• Review and analyze legal documents, criminal statutes, court orders, and related records.
• Update and maintain client, state, federal, and registry tracking systems.
• Complete case reviews and prepare registration determinations.
• Collaborate with the client staff and local law enforcement to maintain accurate records.
• Communicate registration review outcomes to law enforcement partners.

Preferred Qualifications

• Legal education or related experience.
• Experience conducting legal research using tools such as Westlaw, INcite, or Doxpop.
• Familiarity with criminal history records, court documents, sentencing records, and investigative reports.
• Ability to read, understand, and interpret statutes, administrative codes, policies, and legal documents.
• Strong organizational, analytical, and time management skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Ability to work independently while maintaining confidentiality and professional discretion.
• Proficiency with Microsoft Office applications.

Skill - Required / Desired - Amount of Experience

• Prior paralegal or legal assistant experience - Required - 1 Years
• Ability to read, comprehend, analyze and interpret criminal and administrative code, policies and procedures, legal documents, etc. - Required
• Paralegal certification or degree - Highly desired
• Prior experience with criminal record management - Highly desired - 1 Years
• Prior experience working in a regulated confidentiality sensitive environment - Highly desired - 1 Years
• Bachelor's Degree - Highly desired
• Experience with legal research tools: Westlaw, INcite, Doxpop, or comparable platforms (LexisNexis, PACER) - Highly desired
• Prior experience as a court record clerk - Nice to have
• Master's Degree - Nice to have

What We're Looking For

Successful candidates will be highly organized, attentive to detail, and capable of managing multiple complex assignments. Because this work directly impacts public safety and legal compliance, accuracy, sound judgment, and the ability to make well-supported decisions are essential.

This is a full-time position working 37.5 hours per week and offers an opportunity to contribute to a critical public safety function serving communities.

Notes:

Onsite

Position is 37.5 hours a week, Monday through Friday (can be flexible if needed).

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status