Returns Representative - New Berlin, WI

Henry Schein; New Berlin (WI); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Coverage

401K Plan with Company Match

Paid PTO

Paid Parental Leave

Income Protection

Work Life Assistance Program

Flexible Spending Accounts

Educational Benefits

Worldwide Scholarship Program

Volunteer Opportunities

Job summary

Henry Schein in New Berlin, WI is seeking a Returns Representative to manage and process customer, technician, branch and vendor returns in our distribution center. You will review accounts, verify product and inventory details, determine disposition, and document results to ensure compliance with company procedures.

The position is fully on-site with typical hours 8:00 AM-4:30 PM CST, Monday–Friday, after training.

Qualifications

• High school diploma or equivalent required.
• Proficient with MS Outlook, Word and Excel.

Responsibilities

• Process customer, technician, and branch overstock returns accurately and efficiently.
• Move returned merchandise within the department using hand pallet jack or cart.
• Determine disposition of returned products to maximize ROI, including handling hazardous materials.
• Research customer accounts and credit information across multiple systems.
• Pack, document and return items to vendors for credit or replacement.
• Maintain records and coordinate with internal departments (A/P, Merchandising, Shipping).
• Communicate with customers, vendors, and partners to obtain return authorizations.
• Maintain and share tracking spreadsheets with team members.
• Verify item codes, serials, lot numbers, expiration dates, and link to POs.
• Provide regular reports on product and vendor information.
• Process inventory transfers between core DCs.
• Handle queries by phone and email; perform related duties.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Attention to detail

Problem solving

Good communication

HSI systems

Follow instructions

Reconciliation

Troubleshooting

Self-starter

Teamwork

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

HSI systems

Job description

OVERVIEW:

The Returns Representative is responsible for managing and processing customer, technician, branch and vendor returns within a distribution center environment. This role involves researching customer accounts, verifying product and inventory information, determining the proper disposition of returned merchandise, and ensuring accurate documentation and compliance with company procedures. This position requires strong computer proficiency, attention to detail, problem-solving abilities, and effective communication with customers, vendors, and internal departments.

Schedule: Monday-Friday, with standard working hours of 8:00 AM-4:30 PM CST or 7:30 AM-4:00 PM CST (following completion of training).

Work Location: This is a fully on-site position based at our New Berlin, WI Distribution Center. Candidates must reside within a reasonable commuting distance of the facility.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process customer, technician, and branch overstock returns accurately and efficiently in accordance with department guidelines.

• Move returned merchandise to various locations within the department by pushing and/or pulling a hand pallet jack or cart.

• Determine the appropriate disposition of returned products to maximize return on investment (ROI), including properly identifying and handling hazardous materials.

• Research customer accounts and credit information across multiple computer systems

• Accurately process, pack and document products being returned to vendors for credit or replacement.

• Ensure controlled interface with internal customer and departments (A/P, Merchandising, Shipping, etc.,) and keep records of all significant interaction.

• Serve as a company representative when communicating with business partners via phone and email to obtain return authorizations (RAs) for warranty, core, and non-needed returns.

• Process technician and branch overstock returns.

• Accurately maintain both shared and individual tracking spreadsheets with fellow Returns Team Schein Members (TSMs).

• Identify research including verification of correct item code, serial number, lot number, expiration date, as well as tie back to original purchase order.

• Provide regular reporting to management on product and vendor related information.

• Receive, process, and create monthly inventory transfers to and from core Distribution Centers (DCs).

• Communicate professionally and effectively via phone and email with customers, technicians, field representatives and business partners.

• Performs other reasonably related duties that may be assigned

• Participates in special projects and performs other duties as required.

In addition to essential duties and responsibilities listed above, all positions are also responsible for:

• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is compliance with all Company policies and procedures including Worldwide Business Standards.

• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.

QUALIFICATIONS

Experience:

Experience with basic warehousing operations is preferred.

Education:

High school diploma or the equivalent required.

Specialized Knowledge and Skills:

• Basic computer skills, including Microsoft Outlook, Word, and Excel

• Detail-oriented with excellent problem-solving skills.

• Ability to pass machine driver safety training for all required equipment.

• Ability to read fine print and differentiate products with similar characteristics (size, color, vendor code).

• Basic reading, writing, and math skills.

• Strong written and verbal communication skills.

• Knowledge of HSI systems, including A system (Credit & Returns, NSP, Customer Service).

• Ability to follow instructions, handle multiple assignments, and prioritize tasks effectively

• Strong reconciliation and numerical skills

• Ability to troubleshoot by verifying documentation against product information.

• Ability to understand verbal and written instructions.

• Ability to interact effectively with team members, customers, vendors, and business partners.

• Self-starter and a strong attention to detail and the ability to maintain accuracy when completing tasks.

• Strong follow-up skills and the ability to evaluate information and make sound decisions.

Physical Activities:

• Ability to grasp, bend, stand, reach above shoulder height, and walk extensively throughout the warehouse.

• Must be able to lift and push/pull up to 50 pounds.

• May encounter various environmental conditions, such as hot and cool temperatures, hazardous items, noise, and dust.

• Must be able to work while standing and walking on concrete floors for extended periods of time.

• May be required to use step ladders to perform tasks involving climbing and reaching.

• Must be able to stand while operating equipment bearing full weight on both feet.

• May be required to work on powered industrial equipment that operates up to five racks high.

• This position will be working in a distribution center environment.

• Performs multiple, repeated, and sustained hand-eye movements while using a computer keyboard and screen.

The posted range for this position is $34,381 - $47,275 which is the expected starting base salary range for an employee who is new to the role to be fully proficient in the role. Many factors go into determining employee pay within the posted range including education, prior experience, training, current skills, certifications, location/labor market, internal equity, etc.

• Other benefits available include: Medical, Dental, and Vision Coverage, 401K Plan with Company Match, PTO, Paid Parental Leave, Income Protection, Work Life Assistance Program, Flexible Spending Accounts, Educational Benefits, Worldwide Scholarship Program and Volunteer Opportunities.

Henry Schein, Inc.is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers