Returns Material Authorizations (RMA) Specialist

Sonny's Enterprises Inc. - Conveyorized Car Wash Equipment Leader; Town of Florida (NY); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Employer-paid medical plan

401(k) match

Dental and vision insurance

Job summary

Sonny's Enterprises is the world's largest manufacturer of conveyorized car wash equipment, parts, and supplies, based in Tamarac, FL. The Returns Material Authorizations (RMA) Specialist handles the full returns process, credits, and related communications across customers, vendors, and internal departments.

Responsibilities include processing returns, warranties, and credits, authorizing RMAs within 24 hours, maintaining logs, and generating reports to drive improvements.

Qualifications

• High School diploma or GED.
• 3+ years’ experience with Customer Service required
• Thorough knowledge of return policies and procedures required.
• 2+ years RMA experience.
• 2+ years’ experience with an ERP system required.
• Strong computer skills –Microsoft Office (Basic skills in excel, word, outlook).
• Experience with Credit Memos or Requesting Credits for customers required. (Either from the customer service side or accounting side.)
• Order Entry experience, understanding how to research order history and delve into the details.
• Familiar with inventory or inventory processes, as it relates to customers and returns.
• Able to exercise sound judgment within Sonny’s utilizing standard operating procedures and policies to determine appropriate action to achieve resolutions.

Responsibilities

• Provide exceptional customer service by processing returns, warranties, replacements, and credits accurately and efficiently.
• Review and authorize RMA requests within 24 hours, ensuring timely return processing and follow-up with all stakeholders.
• Maintain detailed logs for return and credit authorizations, vendor follow-ups, and expired RMAs to ensure process accuracy.
• Communicate regularly with customers, vendors, and internal departments to resolve return-related issues in compliance with company policies.
• Prepare and share reports on return status, trends, and process performance to support continuous improvement efforts.
• Identify and recommend process improvements to reduce cycle times and enhance team efficiency.
• Continuously develop product and ERP (SAP) knowledge to improve accuracy and workflow efficiency.
• Maintain financial security and confidentiality by adhering to internal controls and company policies.
• Support customer service queues, assist with shipping exceptions, and serve as a positive team contributor and backup as needed.
• Other duties as assigned.

Skills

Customer service

ERP experience

Credit memos

Order entry

Inventory knowledge

MS Office

SAP ERP

Education

High School diploma or GED

Job description

Sonny's Enterprises is the world's largest manufacturer of conveyorized car wash equipment, parts, and supplies. We are the industry leader, recognized and awarded by the International Car Wash Association for innovating new technologies to advance the industry with products proudly designed and built in the USA. Our culture thrives on finding new and better ways to accelerate what’s next. We embrace change and the opportunity it produces to maximize the potential of our most valuable resource — our PEOPLE! We invite you to explore our opportunities and grow your career with us.

Located at our headquarters in Tamarac, FL, the Returns Material Authorizations (RMA) Specialist is responsible for all aspects of the customer returns process and related credits. This includes, but is not limited to, the origination of return requests, ongoing customer communication, vendor communication, internal cross-department communication, returns package receiving, returns area warehouse organization and maintenance, product inspections, material disposition, final processing, and related report creation, logging, and reviews with management. Will work within pre-established guidelines to perform the various functions of this position. Works under immediate supervision.

Responsibilities

• Provide exceptional customer service by processing returns, warranties, replacements, and credits accurately and efficiently.
• Review and authorize RMA requests within 24 hours, ensuring timely return processing and follow-up with all stakeholders.
• Maintain detailed logs for return and credit authorizations, vendor follow-ups, and expired RMAs to ensure process accuracy.
• Communicate regularly with customers, vendors, and internal departments to resolve return-related issues in compliance with company policies.
• Prepare and share reports on return status, trends, and process performance to support continuous improvement efforts.
• Identify and recommend process improvements to reduce cycle times and enhance team efficiency.
• Continuously develop product and ERP (SAP) knowledge to improve accuracy and workflow efficiency.
• Maintain financial security and confidentiality by adhering to internal controls and company policies.
• Support customer service queues, assist with shipping exceptions, and serve as a positive team contributor and backup as needed.
• Other duties as assigned.

Qualifications

• High School diploma or GED.
• 3+ years’ experience with Customer Service required
• Thorough knowledge of return policies and procedures required.
• 2+ years RMA experience.
• 2+ years’ experience with an ERP system required.
• Strong computer skills –Microsoft Office (Basic skills in excel, word, outlook).
• Experience with Credit Memos or Requesting Credits for customers required. (Either from the customer service side or accounting side.)
• Order Entry experience, understanding how to research order history and delve into the details.
• Familiar with inventory or inventory processes, as it relates to customers and returns.
• Able to exercise sound judgment within Sonny’s utilizing standard operating procedures and policies to determine appropriate action to achieve resolutions.

Benefits

• We offer 100% employer paid medical plan.
• Other optional benefit programs are available to our employees and their families which include: 401(k) match,
• additional medical plans, dental, vision, flex spending account, short-term and long-term disability & life insurance coverage.

EEO Statement

Equal Opportunity Employer

Sonny’s is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.

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