Retail Real Estate Paralegal II - Leases & Closings

Bed Bath & Beyond; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401k with 6% match

Flexible schedules

Tuition reimbursement program

Leadership development program

Mentorship program

Employee Resource Groups

Job summary

Bed Bath & Beyond in Dallas seeks a paralegal with 3–5 years in commercial real estate, focusing on retail leasing for new stores and renewals. You will draft letters, estoppels, SNDA, and coordinate with landlords and counsel.

You will manage calendars, maintain electronic files, support lease accounting, and assist cross-functional teams. A Bachelor’s degree or paralegal certificate is preferred; experience with lease administration systems is a plus.

Qualifications

• 3–5 years of paralegal experience, with meaningful time in commercial real estate.
• Retail leasing experience preferred.
• Strong command of retail lease terms (base/percentage rent, CAM, exclusives, co-tenancy, etc.).
• Ability to abstract dense documents clearly for non-lawyers.
• Willingness to flex outside of real estate responsibility to assist in other growing aspects of the business over time
• Excellent organization and follow-through across a high volume of simultaneous deals with hard deadlines.
• Strong written and verbal communication; know what to elevate to counsel.
• Proficiency with Word, Excel, and document management or e-signature platforms; lease administration system a plus.
• Discretion with confidential information.
• Bachelor's degree, paralegal certificate, or equivalent practical experience.

Responsibilities

• Prepare, redline, and circulate leases, LOIs, amendments, renewals, extensions, terminations, licenses, and short-term/pop-up agreements under attorney supervision.
• Draft and track ancillary documents: estoppel certificates, SNDAs, memoranda of lease, guaranties, commencement date agreements, and delivery notices.
• Manage renewal and option decisions end to end — flag upcoming option windows, gather Real Estate and Operations input, and ensure notices are delivered accurately and on time.
• Serve as the day-to-day contact for landlords, brokers, property managers, and landlord counsel on document status and open items.
• Maintain deal checklists and closing/execution trackers, and route documents for signature under the company's signature authority policy.
• Abstract executed leases and amendments into the lease administration system with a high degree of accuracy — rent schedules, term and option dates, CAM and tax obligations, use and exclusivity clauses, co-tenancy provisions, assignment and sublease rights, and insurance requirements.
• Own the critical date calendar for the portfolio and drive the reminder cadence so no option, kick-out, or notice deadline is missed.
• Support Finance and Lease Accounting on rent, CAM, and real estate tax reconciliations, percentage rent reporting, and landlord billing disputes by interpreting and citing the governing lease language.
• Respond to internal questions from Store Operations, Facilities, Marketing, and Construction on lease rights and restrictions — signage, hours, alterations, maintenance and repair obligations, and permitted use.
• Maintain the electronic lease file and document repository, including version control, naming conventions, and audit-ready recordkeeping.
• Coordinate due diligence: order and organize title commitments, surveys, zoning reports, environmental reports, UCC and lien searches, and entity documents; prepare summaries of title exceptions and survey issues for attorney review.
• Track due diligence and closing deadlines, prepare closing checklists, assemble signature packets, and coordinate with title companies, escrow agents, brokers, lenders, and outside counsel.
• Handle post-closing work — recording, closing binders, and updating internal property and entity records.
• Cross-Functional and Departmental Support: Prepare and maintain entity records, certificates of good standing, and authorizing resolutions for the entities holding real estate interests.
• Track outside counsel engagements, budgets, and invoices for real estate matters.
• Build and improve templates, forms, playbooks, and process documentation so the team can scale with the store growth plan.
• Support the broader Legal team on adjacent matters as needed, including vendor and construction-related agreements.
• Draft letters and assist in preparing legal pleadings and documents. Perform legal and factual research. Prepare and assemble reports.

Skills

Paralegal experience

Retail leasing

Document abstraction

Communication skills

MS Word & Excel

Notary preferred

Contract lifecycle

Education

Bachelor's degree

Paralegal certificate

Tools

Microsoft Word

Microsoft Excel

Document management system

E-signature platform

Job description

Bed Bath & Beyond in Dallas seeks a paralegal with 3–5 years in commercial real estate, focusing on retail leasing for new stores and renewals. You will draft letters, estoppels, SNDA, and coordinate with landlords and counsel.

You will manage calendars, maintain electronic files, support lease accounting, and assist cross-functional teams. A Bachelor’s degree or paralegal certificate is preferred; experience with lease administration systems is a plus.