Retail Purchasing Supervisor-Purchasing-Full Time

Pinehurst, LLC.; Pinehurst (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

Pinehurst, LLC is seeking a Purchasing Supervisor to oversee the Country Club F&B purchasing function, ensure food safety and inventory integrity, and maintain lean inventory for cash flow. You will work closely with the Country Club Chef and Manager and handle invoices, POs, and requisitions daily in Eatec.

The role emphasizes inventory accuracy, security of storerooms, and optimization of deliveries and supplier pricing, while upholding safety and sanitation standards across facilities.

Qualifications

• Must have computer knowledge.
• Experience with inventory management and purchasing processes.
• Ability to conduct period and year end inventories with accuracy.
• Ability to perform price comparisons between suppliers.

Responsibilities

• Assure compliance with the Avendra program at all times.
• Fill requisitions with accuracy and in a timely manner.
• Maintain proper level of inventory in accordance with business levels and cash flow.
• Conduct period and year end inventories with focus on accuracy and minimum variances.
• Ensure storeroom and walk-in boxes are secure at all times to protect the food inventory and company investment from loss.
• Maintain a clean and organized storeroom for efficiency and safety.
• Communicate with Country Club Chef and Country Club Manager to keep them informed of any concerns or issues.
• Process invoices, transfers, purchase orders and requisitions in Eatec on a daily basis.
• Forward all invoices with batch sheet to Accounting Office daily.
• Order, maintain, and issue food products to the Country Club kitchens, Pool kitchen and the half way houses.
• Make use of Eatec reports to help you manage the inventory and to identify non-moving items.
• Addition of new food items must have prior approval of the Resort Executive Chef.
• Perform price comparisons between USFOOD and Fresh Point on produce and cheeses.
• Strive to limit the number of deliveries per week when business levels are down in order to maintain Avendra highest bracket
• Purge the inventory system no less then weekly.
• Report waste and abuse of company assets to Director of Purchasing.

Skills

Problem Solving

Project Management

Technical Skills

Customer Service

Interpersonal Skills

Oral Communication

Written Communication

Teamwork

Leadership

Education

One year certificate from college or technical school

Three to six months related experience and training

Tools

Eatec

Avendra program

USFOOD/Fresh Point pricing

Job description

Summary

Responsible for the purchasing functions and supervision of the Country Club F & B purchasing department. Ensure the security and safety of the food products and personnel by enforcing the policies and procedures. Ensure high inventory turns by establishing a lean inventory to support the Resort cash flow policy. Maintain a good open line of communication with the Director of Purchasing regarding the Country Club purchasing operation.

Essential Duties and Responsibilities

• Assure compliance with the Avendra program at all times.
• Fill requisitions with accuracy and in a timely manner.
• Maintain proper level of inventory in accordance with business levels and cash flow.
• Conduct period and year end inventories with focus on accuracy and minimum variances.
• Ensure storeroom and walk-in boxes are secure at all times to protect the food inventory and company investment from loss.
• Maintain a clean and organized storeroom for efficiency and safety.
• Communicate with Country Club Chef and Country Club Manager to keep them informed of any concerns or issues.
• Process invoices, transfers, purchase orders and requisitions in Eatec on a daily basis.
• Forward all invoices with batch sheet to Accounting Office daily.
• Order, maintain, and issue food products to the Country Club kitchens, Pool kitchen and the half way houses.
• Make use of Eatec reports to help you manage the inventory and to identify non-moving items.
• Addition of new food items must have prior approval of the Resort Executive Chef.
• Perform price comparisons between USFOOD and Fresh Point on produce and cheeses.
• Strive to limit the number of deliveries per week when business levels are down in order to maintain Avendra highest bracket
• Purge the inventory system no less then weekly.
• Report waste and abuse of company assets to Director of Purchasing.

• Perform other job duties as assigned
• Adhere to all Property and Department standards including Safety Guidelines.
• You will be expected to work holidays wherever needed even if your primary outlet is closed.

Competency

Problem Solving

Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Project Management

Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

Technical Skills

Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Customer Service

Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

Interpersonal Skills

Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication

Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication

Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork

Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Leadership

Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.

Managing People

Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; continually works to improve supervisory skills.

Diversity

Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce.

Ethics

Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Organizational Support

Follows policies and procedures; Supports organization's goals and values; Supports affirmative action and respects diversity.

Judgment

Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision‑making process; Makes timely decisions.

Motivation

Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Quality

Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity

Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.

Safety and Security

Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Attendance/Punctuality

Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability

Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative

Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Education and Experience

One year certificate from college or technical school, three to six months related experience and training equivalent combination of education. Must have computer knowledge

Language Skills

Have the ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Have the ability to write reports, business correspondence, and procedure manuals. Have the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Have the ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

While performing the duties of this job, the Employee Partner is regularly required to walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk or hear, taste or smell. The Employee Partner must frequently lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, ability to read small print on invoices and contracts, also inspect product.

Work Environment

The noise level for this position is moderate.

Additional Information

Have the ability to deal with suppliers with persistence. Willing to listen and communicate with individuals at all levels. Willingness to put time and effort to insure purchasing objectives are met or exceeded.

Pinehurst, LLC reserves the right to transfer any Employee Partner from his/her current job assignment or location to another job assignment or location as needed, either on a temporary or regular basis