Buyer/Retail Manager

Atlantic Fields Club; Hobe Sound (FL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Benefits (

401k Contribution

Paid Time Off and Paid Holidays

Employee Meals, Referral Incentives, &

Professional development

Work-Family Culture

Job summary

Atlantic Fields Club is seeking a Retail Manager to lead sourcing, purchasing, and merchandising for a luxury private club store in Hobe Sound, Florida. You will manage inventory, vendor relations, and branding across men’s, women’s, and children’s categories, while building strong member relationships to tailor the retail offering.

This role collaborates with the Sales and Marketing teams to stock marketing materials, execute trunk shows and promotions, and maintain pristine merchandising.

Qualifications

• One (1) to three (3) years of retail experience in a supervisory role.
• Previous work experience in hospitality or customer service, preferably in a fast paced, luxury service environment preferred.
• Experience with Point of Sales Systems (Jonas or TEI preferred).
• Knowledge of Excel and other Microsoft Office applications.
• Basic knowledge of the golf/boutique/specialty retail industry as it relates to hospitality and private club retail environments.
• Extraordinary attention to detail, quality, and service.
• Ability to sell and create rapport with customers.

Responsibilities

• Purchasing: manage inventory and purchasing using open to buy system (Management One).
• Execute and oversee purchases including vendor communications, new account setup, logo instructions, purchase orders and order tracking.
• Collaborate with Director of Retail on custom product development and branding for retail and marketing swag.
• Monitor PO receipts and maintain inventory flow; coordinate with accounting on SOPs for invoices.
• Attend trade shows and assist with sourcing staff uniforms and event swag.
• Maintain vendor contacts and ensure correct SKU descriptions and pricing in POS system.
• Ensure store is well merchandised with rotations and new products per Buying Plan and events.
• Drive sales to meet monthly revenue budgets through member relationships and brand knowledge.
• Develop and implement retail SOPs; recruit, train, and schedule staff; provide product training.
• Assist Golf/Head Professional with other duties and tournament preparation.

Skills

Retail supervision

Vendor management

Sales skills

Excel

POS systems (Jonas/TEI)

Hospitality knowledge

Tools

Jonas POS

TEI POS

Job description

Atlantic Fields is seeking a Retail Manager to join the Retail Department.

The Retail Manager responsible for sourcing and purchasing quality, high end merchandise across a variety of product categories. These categories may include golf, athleisure, logo apparel and accessories for men, women and children, gifts, home products, and more for the retail store. You will work closely with the Sales and Marking team to develop, order, and stock marketing materials and swag at our Club. You will serve as a liaison between the Director of Retail and the on-site club operations, and will be encouraged to develop a rapport with members to better understand the retail needs of the property and collaborate on buys. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.

Key Responsibilities

• Purchasing:
• Utilize the open to buy system, Management One, to properly manage inventory & purchasing.
• Execute & oversee purchases including vendor communications, new account setup, logo instructions, purchase orders & order tracking.
• Complete purchases & update all business model components accurately in a timely manner.
• Collaborate with Director of Retail on custom product development & ensure all branding guidelines are adhered to for retail & marketing swag.
• Monitor & manage the receipt flow of PO’s through On-Order maintenance & regular status updates.
• Work closely with accounting to develop & maintain proper SOPs for processing invoices, inventory control & AP reconciliation.
• Attend all required trade shows (number varies per year).
• Assist with sourcing & purchasing of staff uniforms, event swag & other miscellaneous projects as requested.
• Update & maintain all vendor contact information.
• Inventory Control:
• Conduct monthly physical inventories for retail, & quarterly for swag stock.
• Maintain shrink parameters for retail & swag inventory.
• Monitor the sell through of best sellers & core items. Fill in as needed to maintain proper inventory levels.
• Responsible for receiving retail merchandise in the POS system in adherence to company standards & guidelines pertaining to category & SKU assignment, pricing & descriptions.
• Ensure adherence to policies for employee purchases.
• Work with accounting department to reconcile all receipts & outstanding issues.
• Selling/Merchandising:
• Ensure the store is always pristinely merchandised with frequent floor rotations & new product placed on the floor in a timely manner according to Buying Plan timelines & any special events or VIPs on property.
• Monitor & drive sales to meet monthly revenue budgets through building member relationships & maintaining knowledge of brands in the store & current fashion trends.
• Incorporate trunk shows, demo days & other promotions to expand the retail offering for members & increase revenues.
• Assist & service members & their guests with all retail purchases, returns & special orders ensuring proper procedures are followed for all transactions including markdowns & employee discounts.
• Ensure company packaging standards are upheld & implement special touches like gift wrapping & thank-you notes.
• Maintain a member database with retail specific information for personal buying such as brand preferences & sizes.
• Training/Staff Development:
• Develop & implement retail SOP’s unique to the club operation & logistics using DLC standards as a baseline.
• Recruit & train retail staff.
• Oversee scheduling of retail staff to optimize & ensure adequate shop floor coverage.
• Provide continuous product knowledge & customer service training.
• Develop & implement staff incentives for quality work & meeting sales parameters.
• Collaborate with Retail Operations Manager to identify & develop Managers in Training.
• Other:
• Assist with any other duties as assigned by Director of Golf/Head Professional.
• Assist golf and events staff with various projects & tournament preparation.

Qualifications

• One (1) to three (3) years of retail experience in a supervisory role.
• Previous work experience in hospitality or customer service, preferably in a fast paced, luxury service environment preferred.
• Experience with Point of Sales Systems (Jonas or TEI preferred).
• Knowledge of Excel and other Microsoft Office applications.
• Basic knowledge of the golf/boutique/specialty retail industry as it relates to hospitality and private club retail environments.
• Extraordinary attention to detail, quality, and service.
• Ability to sell and create rapport with customers.

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.

Benefits

• Medical, Dental, and Vision Benefits (Full-Time Year Round Only)
• 401k Contribution (Full-Time Year Round Only)
• Paid Time Off and Paid Holidays (Full-Time Year Round Only)
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture

About Us

Atlantic Fields combines the elegance of “Old Florida” with a carefree ambiance. Atlantic Fields is settled in the heart of Hobe Sound, Florida, and will offer its members the convenience and fun South Florida has to offer, while maintaining the property’s rich historic background. Atlantic Fields will offer an intimate community spanning 1,500 acres and is proud to offer its members a Tom Fazio golf course, ocean adventures, an equestrian facility, on-site restaurants, wellness facilities, and more! Our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities to provide the highest level of guest service and be a part of creating memorable experiences. For more information about the project – please visit https://discoverylandco.com/our-worlds. Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit http://www.discoverylandco.com.